Planning

Visa Compliance Management System

LEEDS TRINITY UNIVERSITY

This public procurement record has 1 release in its history.

Planning

18 Nov 2024 at 15:41

Market Engagement Notice
Summary of the contracting process

Leeds Trinity University is seeking a solution for a Visa Compliance Management System to efficiently manage its international student visa compliance process. The tender, classified under software package and information systems (CPV code 48000000), is currently in the planning stage. The procurement process began on 18th November 2024, with an engagement end date set for 9th December 2024. Located in Leeds (postal code LS18 5HD), Leeds Trinity University is looking for a system that will cover all steps from a student receiving an offer to the Certificate of Acceptance for Studies (CAS) being issued, with key requirements including data dashboards, document upload capabilities, integration with existing systems, and compliance with GDPR and Cyber Essentials Plus standards.

This tender presents substantial growth opportunities for businesses specialising in software solutions, particularly those offering ready-to-use, minimally configurable systems. The ideal suppliers would provide a solution that enables comprehensive tracking, automated notifications, secure document storage, and integration with platforms like Tribal SITS, Salesforce, PowerBI, and TransferMate. This tender is particularly well-suited for small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs), as the university seeks innovative and efficient solutions that can fully address its high-level requirements. Interested suppliers are encouraged to respond with summaries of their solutions, indicative pricing, and implementation timelines by the deadline of 5pm on 9th December 2024.

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Notice Information

Notice Title

Visa Compliance Management System

Notice Description

At Leeds Trinity University we want to enable the effective and robust management of our international student visa compliance process. This would cover the steps from the student receiving an offer to the CAS being issued. Our goal is to implement an automated VISA compliance reporting tool ahead of the next recruitment cycle, to enable risk aversive growth. Any solution should meet the following high level requirements: * An out of the box solution that requires minimal configuration. * Enables all users to view and track the progress of the CAS application. * Presents information in the form of data dashboards. * Allow all users to upload documents in a range of formats i.e. text and images. * Enables workflows to be designed and configured to LTU requirements. * Automatically notifies users when actions are required or remain outstanding. * Supports the secure storage of sensitive documents e.g. passports, medical records. * Integrates with Tribal SITS, Salesforce, PowerBI and TransferMate to support the exchange of key data. * Adheres to data protection legislation e.g. GDPR. * Meets Cyber Essentials Plus requirements. * Compliant with Web Content Accessibility Guidelines (WCAG) We are asking any interested suppliers to provide a brief summary of how their solution would meet our high-level requirements, along with indicative pricing and an estimated timeline for implementation. Please provide your response to l.glasper@leedstrinity.ac.uk by no later than 5pm on Monday 9th December 2024.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c67766b0-3228-4163-8d36-5357a44bc705
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/3123631d-f4b5-464f-9799-76a039795976
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Nov 20241 years ago
Submission Deadline
Not specified
Future Notice Date
9 Dec 2024Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LEEDS TRINITY UNIVERSITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS18 5HD
Post Town
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
Not specified
Local Authority
Leeds
Electoral Ward
Horsforth
Westminster Constituency
Leeds North West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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