Planning

Houses of Parliament Restoration and Renewal Programme - Dynamic Purchasing System for Collections Conservation Services

RESTORATION AND RENEWAL DELIVERY AUTHORITY LTD

This public procurement record has 1 release in its history.

Planning

04 Oct 2024 at 15:55

Market Engagement Notice
Summary of the contracting process

The Restoration and Renewal Delivery Authority Ltd is managing the procurement process for the "Houses of Parliament Restoration and Renewal Programme - Dynamic Purchasing System for Collections Conservation Services". This process is currently at the "Planning" stage, with a key date being the engagement end date on 10 January 2025. The industry categories involved include miscellaneous repair and maintenance, hazard protection and control consultancy, environmental monitoring, museum services, and more. The project is situated in London, United Kingdom, and aims to establish a Dynamic Purchasing System (DPS) for the ongoing care and conservation of the Parliamentary Heritage Collections throughout the extensive restoration of the Palace of Westminster. An online Market Information Event is scheduled for 20 November 2024, requiring registration by 5 pm the same day.

This procurement process presents substantial opportunities for businesses specialising in conservation and restoration services. Small and medium enterprises (SMEs) and voluntary, community and social enterprises (VCSEs) can particularly benefit from participating. Businesses with expertise in heritage conservation, environmental monitoring, textile cleaning, and pest control, among others, will find this DPS beneficial for growth. Additionally, becoming a supplier on the DPS can ensure long-term engagement in ongoing restoration activities related to a globally recognised and historically significant site. Interested businesses should register on the Jaggaer e-tendering portal to express their interest and be prepared to submit their applications by 10 January 2025. Successful applicants will be part of the DPS from February 2025 onwards, allowing them to bid for future contract opportunities.

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Notice Information

Notice Title

Houses of Parliament Restoration and Renewal Programme - Dynamic Purchasing System for Collections Conservation Services

Notice Description

The Palace of Westminster is an internationally recognised symbol of the UK and democracy, and part of a UNESCO World Heritage Site. Extensive, complex work is needed to restore the Palace and as part of planning for restoration, teams are assessing and recording details of thousands of heritage items such as artworks and furniture within the Parliamentary Heritage Collections. The Parliamentary Heritage Collections are the national collection documenting the history, work and people of Parliament and comprise over 26,000 objects. They are made up of the Parliamentary Art Collection, the Historic Furniture and Decorative Art Collections and the Architectural Fabric Collection. Parliament's Heritage Collections teams have overall responsibility for the conservation of these collections, and work closely with the Restoration & Renewal Delivery Authority Ltd (the limited company responsible for delivering the Palace of Westminster restoration and renewal works following necessary decisions from both Houses on the way forward which are expected in 2025). The Delivery Authority and UK Parliament have developed a plan for the establishment of a Dynamic Purchasing System (the DPS) for appointing collections care and conservation specialists to maintain, restore, conserve, and move where necessary Parliament's collections now and during R&R works. Both the Restoration & Renewal Delivery Authority Ltd and the Houses of Parliament will be contracting authorities entitled to use the Collections Conservation Services DPS. For further details please follow the link to the Prior Information Notice: https://www.find-tender.service.gov.uk/Notice/031945-2024? Additional information: MARKET INFORMATION EVENT The Delivery Authority and the Houses of Parliament are jointly holding an online Market Information Event on 20th November 2024 to communicate their plans for the DPS. If you wish to attend the event, you will need to fill out this registration form not later than 5pm on 20th November 2024: https://events.teams.microsoft.com/event/f6aa950a-9cd4-468f-b01b-faf0207d63bd@c2fa5d66-2b3c-4f10-b77c-a82d2ffa730f Should you have any problems with registering for the event, or have any questions please contact commercial@r-r.org.uk . REGISTER TO DOWNLOAD PRESENTATION AFTER THE EVENT The materials presented at the event will be available for download from Jaggaer e-tendering portal. Register on Jaggaer as a Supplier using this link https://rrparliament.app.jaggaer.com . Click on 'Register Here' and register your company details. You will be issued with a username and password. If you have previously registered with Jaggaer, please follow the link shown which will redirect you to the home page where you can log on using your existing username and password. Once logged in, click on 'Current Opportunities' and express interest in the Collections Conservation Services DPS. After the Event you will be able download a copy of the presentation slides. The Jaggaer portal will also be used by prospective applicants to access the Standard Questionnaire and the DPS application pack when they become available. Following this Prior Information Notice, the Delivery Authority is intending to publish one contract notice on 4 November 2024 to formally invite economic operators to request to participate in the DPS. The contract notice will contain further instructions on applying for the DPS. NEXT STEPS 1. Register for the online Market Information Event by filling out the form (see the link above). Attendance at the event is optional. Recording of the event will be available on the R&R website afterwards for those unable to attend. 2. Register on Jaggaer e-tendering portal https://rrparliament.app.jaggaer.com and express interest in the Collections Conservation Services DPS. Look out for the Contract Notice on Find a Tender portal which is planned to be published on 4 November 2024. If you register on Jaggaer e-tendering portal then we will inform you via the portal once the Contract Notice has been published so that you don't miss the opportunity. After that download the DPS Application Pack. 3. Fill out and submit your DPS application via Jaggaer before 12:00noon 10 January 2025. 4. The submitted DPS applications will be assessed in January 2025 5. The DPS will go live in February 2025. From this date Suppliers admitted to the DPS may be invited to tender for contract opportunities. 6. The DPS will be open again for new applications.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c6d964a2-a94d-4e5f-9989-2c7c2fb6af8a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/cfc69be6-dae6-4c84-ab65-f5ddeed3a804
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Dynamic
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

90 - Sewage, refuse, cleaning and environmental services

92 - Recreational, cultural and sporting services

98 - Other community, social and personal services

CPV Codes

39254000 - Horology

50800000 - Miscellaneous repair and maintenance services

71317000 - Hazard protection and control consultancy services

90711500 - Environmental monitoring other than for construction

90910000 - Cleaning services

90922000 - Pest-control services

92520000 - Museum services and preservation services of historical sites and buildings

98312000 - Textile-cleaning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Oct 20241 years ago
Submission Deadline
Not specified
Future Notice Date
10 Jan 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
RESTORATION AND RENEWAL DELIVERY AUTHORITY LTD
Contact Name
Commercial Team
Contact Email
commercial@r-r.org.uk
Contact Phone
02081426921

Buyer Location

Locality
LONDON
Postcode
WC1X 0BJ
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI36 Camden
Delivery Location
TLI London
Local Authority
Camden
Electoral Ward
Holborn & Covent Garden
Westminster Constituency
Holborn and St Pancras

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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