Planning

Bristol City Council Council Chamber Hybrid meeting solution - Soft Market Test

BRISTOL CITY COUNCIL

This public procurement record has 2 releases in its history.

Planning

13 May 2022 at 14:35

Market Engagement Notice
Planning

13 May 2022 at 14:26

Market Engagement Notice
Summary of the contracting process

Bristol City Council is currently in the planning stage of a procurement process titled "Bristol City Council Council Chamber Hybrid meeting solution - Soft Market Test". The purpose of this initiative is to evaluate the market's capabilities in providing an automated, operator-free hybrid conferencing solution for the Council Chamber. The engagement period for this soft market test is set to conclude on 3rd June 2022. The overall budget for this project ranges from £75,000 to £100,000 and it falls under the category of Radio, television, communication, telecommunication and related equipment. This procurement process is focused on options for hybrid council meetings, with a potential market engagement planned for mid to late 2022.

This tender presents a significant opportunity for businesses specialising in audio-visual technology and telecommunications to expand their market presence. Companies that can provide innovative solutions for automated conferencing, such as those with experience in installing and maintaining hybrid meeting systems, would be particularly well-suited to participate. With the Bristol City Council seeking to enhance public engagement through technology, this project offers a chance for businesses to collaborate on developing state-of-the-art meeting solutions that facilitate accessibility and interactivity during council meetings.

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Notice Information

Notice Title

Bristol City Council Council Chamber Hybrid meeting solution - Soft Market Test

Notice Description

Purpose Bristol City Council (BCC) is seeking to engage the market to gauge the capabilities by those with the specific experience and expertise required. The Council are interested in understanding the market availability and capability in delivering an automated "operator free" Hybrid conference solution for its Council Chamber, and is looking at options from off the shelf products through to collaborative development of a configured solution that would allow it to meet these requirements. We are currently reviewing options for Hybrid Council meetings, with the possibility of going to market in mid 2022 or late 2022, and the feedback we are collating in this exercise will feed into an initial business case that will assist in determining our next steps, including what routes to market we, as a public body, can take going forward. Looking forward The Council is seeking to run operator free Hybrid Council meetings from the Council Chamber. Building on existing AV technology of Crestron, Dante and Televic the Council is seeking a supplier to survey, design, install and maintain a solution moving forward. The Hybrid solution will provide members of the public, staff, and Councillors the ability to join and interact with Council meetings online. The Hybrid solution will broadcast meetings to the Councils YouTube page for the public to view. The Hybrid solution will also provide speech to text transcription for record keeping and improved accessibility. Please visit the Procontract e-tendering system to download the expression of interest form and respond to this notice. Link to the procontract e-portal - DN612499 - https://procontract.due-north.com/ProjectManagement/ProjectDashboard?projectId=a25e58b4-c2d2-ec11-8114-005056b64545 This information will help the authority to formulate its procurement options and does not commit the authority to any particular procurement route.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c76bf49a-e0f7-48c5-80ae-7fa0801434e1
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/95f00516-c573-4ae0-8573-4bc3b0c077f6
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

CPV Codes

32000000 - Radio, television, communication, telecommunication and related equipment

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 May 20223 years ago
Submission Deadline
Not specified
Future Notice Date
3 Jun 2022Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Cancelled
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BRISTOL CITY COUNCIL
Contact Name
Debbie Knight
Contact Email
debbie.knight@bristol.gov.uk
Contact Phone
+44 1179037392

Buyer Location

Locality
BRISTOL
Postcode
BS1 5TB
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK51 Bristol, City of
Delivery Location
Not specified
Local Authority
Bristol, City of
Electoral Ward
Central
Westminster Constituency
Bristol Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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