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Xensam - Software Asset Management System

EAST RIDING OF YORKSHIRE COUNCIL

This public procurement record has 1 release in its history.

Award

14 Aug 2026 at 10:13

Award Notice
Summary of the contracting process

East Riding of Yorkshire Council procured a renewal of its Xensam Software Asset Management System. This is a software and information systems requirement, classified under CPV 48000000, and falls within the goods category. The system is intended to support the council’s management of software assets, including the software platform and associated supply needed for the renewal. Delivery is for Yorkshire and the Humber, serving the council in East Riding of Yorkshire. The requirement is relevant to suppliers of software asset management systems, software licensing solutions and related information systems, particularly those able to provide and support a council-wide technology platform.

The procurement is complete and has been awarded. East Riding of Yorkshire Council used a limited procedure based on a competitive quotation below the applicable threshold. The award was made to Softcat Plc on 31 August 2026 for £79,755 including the stated GBP currency. The awarded contract runs from 1 September 2026 to 7 December 2027. The tender submission deadline was 31 August 2026. The opportunity concerned one software asset management system renewal, with the procurement evaluated through the competitive quotation process. Softcat Plc is the selected supplier, and its award is recorded as active.

This award provides a clear view of the council’s demand for a managed software asset management system over a substantial contract period. Competitors seeking similar work from East Riding of Yorkshire Council would need a credible software asset management platform, the ability to supply software and information systems, and experience of meeting public-sector technology requirements through a competitive quotation route. The successful supplier was a large company, indicating that the requirement was positioned for a provider with sufficient organisational capacity to support the council’s needs. Smaller businesses should note that the procurement recorded the requirement as unsuitable for SMEs and voluntary, community or social enterprises.

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Notice Information

Notice Title

Xensam - Software Asset Management System

Notice Description

Xensam Software Asset Management System Renewal from 01/09/26 07/12/27

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c7d6e03c-609d-4065-bc22-e09355400895
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/e9097923-72bb-4529-96dc-bc107356a7ee
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Competitive quotation (below threshold)
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£79,755 Under £100K
Lots Value
Not specified
Awards Value
£79,755 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
14 Aug 20261 weeks ago
Submission Deadline
31 Aug 20263 days to go
Future Notice Date
Not specified
Award Date
14 Aug 20261 weeks ago
Contract Period
1 Sep 2026 - 7 Dec 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
EAST RIDING OF YORKSHIRE COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BEVERLEY
Postcode
HU17 9BA
Postcode Area
Hull
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE1 East Yorkshire and Northern Lincolnshire
Small Region (ITL 3)
TLE12 East Riding of Yorkshire
Delivery Location
TLE Yorkshire and The Humber
Local Authority
East Riding of Yorkshire
Electoral Ward
St Mary's
Westminster Constituency
Beverley and Holderness

Supplier Information

Number of Suppliers
1
Supplier Name

Softcat Plc

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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