Tender

Cleaning Services at RAIB Derby

RAIL ACCIDENT INVESTIGATION BRANCH

This public procurement record has 1 release in its history.

Tender

15 May 2023 at 14:04

Tender Notice
Summary of the contracting process

The Rail Accident Investigation Branch is seeking cleaning services for their premises located in Derby. The contract includes cleaning of the three-storey building called The Wharf and the external carpark area. The tender, titled "Cleaning Services at RAIB Derby," falls under the industry category of cleaning services, with a contract value of £12,000. The procurement method is an open procedure below the threshold, with a tender period ending on 9th June 2023 and a contract period starting on 31st July 2023 and ending on 28th June 2024.

This tender presents an opportunity for small and voluntary sector enterprises who can provide cleaning services efficiently and sustainably. Businesses interested in this contract should arrange a site visit before submitting tenders. The Rail Accident Investigation Branch requires the contractor to provide cleaning equipment, consumables, and materials, ensuring compliance with environmental legislation. This opportunity aims to create a partnership with a service-oriented business to maintain a clean and safe working environment for the authority.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Cleaning Services at RAIB Derby

Notice Description

The contractor shall provide fully managed cleaning services at the premises and shall clean all the areas as detailed in Schedule 1 Cleaning Services at RAIB Derby. In addition, the contractor shall provide such other cleaning and related services as the authority may require. The premises are the three-storey building called The Wharf, located on Stores Road in Derby and includes the external carpark area for the purpose of litter picking. The authority does not in every case lay down how cleaning is to be done or how often. The contractor shall determine the most effective way of meeting the standards required and shall follow the manufacturer's instructions (which are to be available at the premises for reference), or best practice. The contractor shall provide cleaning equipment, consumables and materials, for the safe and efficient execution of the work. All consumables are to be compatible with current dispenser, or if these require changing this should be done with no cost to the authority. All products used throughout the term of the contract must comply with the latest environment legislation along with any additional requirements the authority implements. The contractor, in consultation with the authority, should work towards a recycling programme/action plan where applicable. The contractor shall be responsible for the maintenance, repair and safe operation of all equipment used in providing the services and shall ensure that all such equipment is correctly maintained and in safe working order at all times. The authority reserves the right to inspect all equipment, consumables and materials used without prior notice. The authority shall provide secure storage for materials and equipment however, the contractor shall be responsible for the security of all such items, loss or damage, and shall keep all storage areas clean and tidy at all times. Additional information: Before submitting a tender, all applicants must arrange a site visit through e-mail at RAIBFinance@raib.gov.uk Site Visits will by during w/c 29/05/23. Any tenders submitted without a site visit will be excluded.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-cbe20bf3-deac-4801-a97a-61791b76cc48
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ca64e6e5-a2cb-4420-acb5-e7ab9b736b13
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
£12,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 May 20232 years ago
Submission Deadline
9 Jun 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Jul 2023 - 28 Jun 2024 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
RAIL ACCIDENT INVESTIGATION BRANCH
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DERBY
Postcode
DE21 4BA
Post Town
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF11 Derby
Delivery Location
Not specified
Local Authority
Derby
Electoral Ward
Chaddesden West
Westminster Constituency
Derby North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-cbe20bf3-deac-4801-a97a-61791b76cc48-2023-05-15T15:04:57+01:00",
    "date": "2023-05-15T15:04:57+01:00",
    "ocid": "ocds-b5fd17-cbe20bf3-deac-4801-a97a-61791b76cc48",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "RAIB23001",
        "title": "Cleaning Services at RAIB Derby",
        "description": "The contractor shall provide fully managed cleaning services at the premises and shall clean all the areas as detailed in Schedule 1 Cleaning Services at RAIB Derby. In addition, the contractor shall provide such other cleaning and related services as the authority may require. The premises are the three-storey building called The Wharf, located on Stores Road in Derby and includes the external carpark area for the purpose of litter picking. The authority does not in every case lay down how cleaning is to be done or how often. The contractor shall determine the most effective way of meeting the standards required and shall follow the manufacturer's instructions (which are to be available at the premises for reference), or best practice. The contractor shall provide cleaning equipment, consumables and materials, for the safe and efficient execution of the work. All consumables are to be compatible with current dispenser, or if these require changing this should be done with no cost to the authority. All products used throughout the term of the contract must comply with the latest environment legislation along with any additional requirements the authority implements. The contractor, in consultation with the authority, should work towards a recycling programme/action plan where applicable. The contractor shall be responsible for the maintenance, repair and safe operation of all equipment used in providing the services and shall ensure that all such equipment is correctly maintained and in safe working order at all times. The authority reserves the right to inspect all equipment, consumables and materials used without prior notice. The authority shall provide secure storage for materials and equipment however, the contractor shall be responsible for the security of all such items, loss or damage, and shall keep all storage areas clean and tidy at all times. Additional information: Before submitting a tender, all applicants must arrange a site visit through e-mail at RAIBFinance@raib.gov.uk Site Visits will by during w/c 29/05/23. Any tenders submitted without a site visit will be excluded.",
        "datePublished": "2023-05-15T15:04:57+01:00",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "90910000",
            "description": "Cleaning services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "DE21 4BA"
                    }
                ]
            }
        ],
        "value": {
            "amount": 12000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2023-06-09T17:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2023-07-31T00:00:00+01:00",
            "endDate": "2024-06-28T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": true
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/ca64e6e5-a2cb-4420-acb5-e7ab9b736b13",
                "datePublished": "2023-05-15T15:04:57+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "Invitation to Tender",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/6281ed2e-bbe5-4341-8d17-2202ebd1f240",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "3",
                "documentType": "tenderNotice",
                "description": "Specification",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/5dff61e7-95e3-457d-a266-b328d7dc17a9",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "4",
                "documentType": "tenderNotice",
                "description": "Terms and Conditions",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/d6443abc-8f20-4ea0-8047-cb71b550d133",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "5",
                "documentType": "tenderNotice",
                "description": "Price Template",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/cda2b93c-6f9c-4d36-b7e8-96b22bcd299f",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "6",
                "documentType": "tenderNotice",
                "description": "Quality Supporting Evidence",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/9e02a004-baf7-46af-98cf-e281178bf6db",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "7",
                "documentType": "tenderNotice",
                "description": "Form of Tender",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/d38c0a53-74c1-47ed-b13f-c6f93c1cc701",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "8",
                "documentType": "evaluationCriteria",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/3598349b-5817-49eb-97dd-e87ea2c19242",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/h7FEV3BM",
            "name": "Rail Accident Investigation Branch",
            "identifier": {
                "legalName": "Rail Accident Investigation Branch",
                "scheme": "GB-SRS",
                "id": "supplierregistration.cabinetoffice.gov.uk/h7FEV3BM"
            },
            "address": {
                "streetAddress": "RAIB, THE WHARF, STORES ROAD",
                "locality": "DERBY",
                "postalCode": "DE21 4BA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Colin Ryan",
                "email": "RAIBFinance@raib.gov.uk"
            },
            "details": {
                "url": "http://www.raib.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/h7FEV3BM",
        "name": "Rail Accident Investigation Branch"
    }
}