Tender

Device Procurement

UNIVERSITY OF EXETER

This public procurement record has 1 release in its history.

Tender

17 Jun 2019 at 07:31

Tender Notice
Summary of the contracting process

The University of Exeter is currently conducting a tender process for a contract titled "Device Procurement," focusing on the supply of computer equipment and related services. This procurement, classified under the industry category of 'Computer equipment and supplies', is taking place in the South West region of the United Kingdom. The tender period ends on 15th July 2019, with the contract expected to commence on 16th July 2019 and extend for a duration of three years, potentially renewable for another two. The estimated contract value ranges from £4.5 million to £20 million over the maximum term, reflecting previous spending levels and future requirements including a Windows 10 upgrade project. The procurement method is open, allowing all eligible suppliers to participate.

This tender presents substantial opportunities for businesses specialising in computer hardware, including manufacturers and suppliers of desktop computers, notebooks, hybrids, monitors, and peripherals, as well as those offering associated services such as installation and IT support. Additionally, companies equipped to provide bespoke, build-to-order specifications will find the needs of the University’s varied customer base particularly relevant. This contract particularly favours larger firms with experience in integrating IT service management tools, positioning them well to meet the high service level agreements expected by Exeter IT.

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Notice Information

Notice Title

Device Procurement

Notice Description

The University is looking for a partner to supply predominantly desktop computers, notebook computers, hybrids, monitors and peripherals, though there may be scope to supply further items such as tablets, VR and emerging technology in the future. There will be the need for a number of close to the box services wrapped into the offering. UoE's Requirements (a) The main supply agreement will be concentrated on a core list of items, 'base models', but there will be a consistent need for 'advanced' or bespoke/build to order specifications to meet the needs of the various customers. (b) The whole service element is absolutely critical in ensuring that the internal owners of this agreement, Exeter IT, are able to meet their own stringent SLAs both from a quality perspective as well as time and accuracy. (c) The winning supplier will be required to integrate with the newly implemented ITSM tool by Axios. Whilst the exact specifics of this are yet to be determined, suppliers are expected to understand that this is a fundamental element of the successful delivery of the service to users. This is further explored in the relevant sections of the tender. Contract Term The contract term is a 3+2 year arrangement. Contract value, based on previous year's spend and anticipated future spend, considering the upcoming Windows 10 upgrade project, is estimated to be between PS1.5 and PS4 million per annum. This equates to a total contract value of between PS4.5 million and PS20 million over the maximum term of five years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-cdc24a8b-c347-4d2b-855a-1b66e0b3f3f6
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/83c43881-3579-40eb-bca6-55e717836852
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30200000 - Computer equipment and supplies

30210000 - Data-processing machines (hardware)

30213000 - Personal computers

30213100 - Portable computers

30213200 - Tablet computer

30213300 - Desktop computer

30214000 - Workstations

30230000 - Computer-related equipment

30231000 - Computer screens and consoles

30236000 - Miscellaneous computer equipment

30237000 - Parts, accessories and supplies for computers

30237200 - Computer accessories

30237300 - Computer supplies

30237410 - Computer mouse

30237460 - Computer keyboards

Notice Value(s)

Tender Value
£20,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Jun 20196 years ago
Submission Deadline
15 Jul 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
15 Jul 2019 - 17 Jul 2019 30 days
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF EXETER
Contact Name
Peter Fletcher
Contact Email
p.w.fletcher@exeter.ac.uk
Contact Phone
+44 1392661000

Buyer Location

Locality
EXETER
Postcode
EX4 4QH
Post Town
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
TLK South West (England)
Local Authority
Exeter
Electoral Ward
Duryard and St James
Westminster Constituency
Exeter

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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