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Supply of Hardware

GREENSQUAREACCORD LIMITED

This public procurement record has 3 releases in its history.

AwardUpdate

03 Sep 2026 at 11:55

Award Notice
AwardUpdate

19 Aug 2026 at 10:32

Award Notice
Award

19 Aug 2026 at 10:25

Award Notice
Summary of the contracting process

GreenSquareAccord Limited procured computer equipment and supplies for its IT users across England. The requirement covers an ongoing, reliable, flexible and responsive supply of hardware through a call-off arrangement, so equipment can be purchased as needed. The appointed supplier must provide a virtual warehouse service, including holding stock, storing equipment, configuring devices and distributing them directly to end users. Delivery is intended to support a zero-touch deployment model, reducing the handling and setup required by the buyer. This is a goods requirement rather than an IT consultancy or software project. It is relevant to hardware distributors, managed supply providers and technology logistics businesses able to combine procurement, inventory management, device configuration and direct delivery for a housing and community-focused organisation headquartered in Birmingham.

The procurement is complete and was awarded on 7 July 2026 to XMA Limited. It used a selective procedure as a call-off from a framework agreement. The tender submission deadline was 29 May 2026 at 12:00. The estimated value range was £272,756.55 to £1,800,000, with an awarded value of £1,800,000, all in GBP. The awarded contract runs from 21 August 2026 to 20 August 2028. The opportunity was identified as suitable for small and medium-sized enterprises and not reserved for voluntary, community or social enterprises. The arrangement allows the buyer to place orders for equipment throughout the contract term, rather than requiring one single delivery. XMA Limited is the selected supplier and is recorded as a large organisation.

This award shows that GreenSquareAccord requires a supplier able to support recurring hardware demand through a framework call-off route, rather than simply deliver a one-off equipment order. A credible future competitor would need dependable access to computer equipment, the capacity to hold agreed minimum stock levels and systems capable of responding quickly to orders. It would also need secure warehousing, device configuration expertise and a direct distribution operation covering end users across England. Zero-touch deployment capability is central: the supplier must coordinate preparation and delivery so users can receive configured equipment with minimal intervention from the buyer. The requirement is suitable for SMEs, indicating that a focused hardware distributor, technology logistics specialist or partnership combining these capabilities could be relevant when this type of requirement next reaches the market.

How relevant is this notice?

Notice Information

Notice Title

Supply of Hardware

Notice Description

GreenSquareAccord Limited (GSA) is seeking a supplier to provide a reliable, flexible, and responsive supply of IT hardware on an ongoing basis. The supplier will be required to hold pre agreed minimum stock levels to ensure rapid fulfilment of orders placed throughout the contract term. This contract will operate as a call off arrangement, allowing GSA to purchase equipment as and when required. GSA requires a supplier capable of delivering a virtual warehouse solution, including the storage, configuration, and direct distribution of IT equipment to end users under a zero-touch deployment model.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ce4ff9e7-27fe-4407-b976-7ce584b4e728
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/49a8dcd5-d11a-4f4c-8ce0-6b8903bf30c1
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30200000 - Computer equipment and supplies

Notice Value(s)

Tender Value
£272,756 £100K-£500K
Lots Value
Not specified
Awards Value
£272,756 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
19 Aug 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
7 Jul 20263 months ago
Contract Period
21 Aug 2026 - 20 Aug 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GREENSQUAREACCORD LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B1 2JB
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
1
Supplier Name

XMA Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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