Tender

Event Management Services for Portsmouth International Port for the 2024 British Port's Association Conference

PORTSMOUTH CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

24 Jul 2023 at 11:12

Tender Notice
Summary of the contracting process

The Portsmouth City Council has initiated a tender for Event Management Services for the 2024 British Port's Association Conference to be held at Portsmouth International Port. The contract, expected to be worth between £280,000 and £330,000, is set to be awarded on Monday 3 October 2023. The procurement involves the planning, organisation, and management of the conference starting from the procurement documents becoming available on Monday 24 July 2023 and concluding with the event on 9th - 10th October 2024.

This tender provides an opportunity for professional events and conference organisers to showcase their expertise in managing a prestigious industry event. Businesses in the event services industry, particularly those experienced in cultural event organisation services, are well-suited to compete for this contract. The successful contractor will have the chance to work closely with Portsmouth City Council and the British Ports Association to deliver a high-profile conference that promotes sustainability, maritime heritage, and innovation in the ports sector.

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Notice Information

Notice Title

Event Management Services for Portsmouth International Port for the 2024 British Port's Association Conference

Notice Description

Portsmouth International Port (PIP) are looking to work with a professional events and conference organiser to support the planning, organisation and management of the entire BPA conference 2024. The aim being to ensure that the conference is enjoyable, informative for the industry, based around sustainability in all areas and highlights the marine and maritime heritage of Portsmouth as well as its current maritime connections and developments. This event is both a showcase for the industry and the city and PIP want to position Portsmouth as an innovative leader within the ports sector, as such PIP are looking for a creative events organiser to help support this vision. PIP is the UK's most successful council owned port and it is considered to be a major UK port, responsible for handling millions of customers and vital cargo across the globe. PIP is a member of the British Ports Association (BPA), which is a national trade membership body for ports in the UK representing the interests of operators, that handle 86% of all UK port traffic, to various tiers of national and devolved governments in the UK and internationally. The BPA membership is made up of ports, terminal operators and port facilities with a strong network of associate members. PIP's Port Director is currently the BPA chair. The BPA hold an annual conference which in 2023 is being held in London. In 2024 the conference will be held in Portsmouth during 9th - 10th October and will be hosted by PIP. This is an opportunity to showcase the city to the industry and promote the port's credibility on a national major marine and maritime stage. The format of the conference for 2023 will be as follows: o Day 1 - Full day of business conference and exhibition followed by evening welcome reception. o Day 2 - Full day of business conference and exhibition followed by evening end of conference celebration. Delegate numbers usually run to a maximum of 400, though all delegates do not necessarily attend all events. The estimated value of the contract is thought to be in the region of ?280,000 to ?330,000 to include all areas of the conference and the services of the events company. The contract is expected to be awarded on Monday 3 October 2023 with planning work starting almost immediately and will run until the conclusion of the conference in October 2024 followed by a wash up meeting. It is hoped that the successful contractor will be able to join PIP at the 2023 conference in London running from 17th to 19th October 2023. This procurement timetable is below : Procurement documents available on In-tend Monday 24 July 2023 Deadline for requests for clarification Monday 14 August 2023 at 23:59 Tender return deadline Wednesday 30 August 2023 at 12:00 Evaluation of tenders completed Thursday 28... Additional information: Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-d1115883-093f-4c85-aa14-058a2b73e422
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/170f2ab6-320f-4cce-b270-5f059106368e
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

79952100 - Cultural event organisation services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Jul 20232 years ago
Submission Deadline
30 Aug 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Oct 2023 - 1 Nov 2024 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PORTSMOUTH CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HAMPSHIRE
Postcode
PO1 2BJ
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
Not specified
Local Authority
Portsmouth
Electoral Ward
Charles Dickens
Westminster Constituency
Portsmouth South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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