Award

UK SBS FM17053 Maintenance and Breakdown cover for UPS units and Diesel Generators

UK SHARED BUSINESS SERVICES LIMITED

This public procurement record has 2 releases in its history.

Award

22 Mar 2018 at 16:06

Award Notice
Tender

15 Nov 2017 at 18:08

Tender Notice
Summary of the contracting process

The UK Shared Business Services Limited is seeking suppliers for the contract titled "UK SBS FM17053 Maintenance and Breakdown cover for UPS units and Diesel Generators." This procurement falls under the repair and maintenance services industry and is being conducted at the Swindon location, specifically at postal code SN2 1FL. The contract procurement method is an open procedure, with the tender stage currently marked as complete. The final date for bid submissions was set for 29th November 2017, and the contract period runs from 15th December 2017 to 15th December 2020, valued at £90,000.

This tender presents a significant opportunity for businesses specialising in the maintenance and repair of uninterruptible power supply (UPS) systems and diesel generators. Companies with proven expertise in servicing these systems, along with the capability to perform regular maintenance and provide 24-hour breakdown coverage, will be particularly well-suited to compete. Additionally, small and medium enterprises (SMEs) may find this contract aligned with their capabilities, as the buyer encourages diverse participation in the procurement process.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

UK SBS FM17053 Maintenance and Breakdown cover for UPS units and Diesel Generators

Notice Description

The final date and time for the submission of bids is Wednesday 29th November 2017 at 15:00pm DO NOT apply directly to the buyer. All tender information MUST be submitted through the CCS eSourcing Portal. Brief Description of Requirement STFC RAL are looking to procure Maintenance and Breakdown Cover for UPS units and 2 Diesel Generators. This contract is to provide maintenance and breakdown cover for the UPS units and 2 diesel generators listed below, this includes units housed in two separate buildings on the one site. (Target Station 1 and 2). For this requirement we require bidders to have a intricate knowledge of UPS systems and Diesel Generators, and to be able to adhere to the following - 1.1. A minimum of two planned maintenance site visits per twelve month period, completed during normal daytime working hours by prior arrangement with STFC. 1.2. Agreement shall be comprehensive of all parts, labour and travel costs with the exception of replacement batteries and capacitors. 1.3. The proposed minimum duration of this contract is for 1 year. 1.4. Additional or replacement units may be added to this contract after their initial 12 month warranty agreement has expired. 1.5. 24 hour comprehensive breakdown cover is required 7 days a week for 365 days a year. 1.6. Breakdown call-out response time to customer site shall not to exceed 4 hours from receipt of call. *Please see attached ITQ Document for more points - within the Specification section* Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the RFx attachments tab within the Emptoris System. This contract will be awarded based on the evaluation criteria set out in the ITQ document. How to Apply As part of the strategic alliance between UK Shared Business Services Ltd (UK SBS) and Crown Commercial Service (CCS), UK SBS will be using the CCS eSourcing Suite for this procurement. To register on the CCS eSourcing portal please follow the details contained within the Additional Information section of this notice. If you are already registered on the CCS eSourcing portal and wish to register your interest in this opportunity please email; expressionofinterest@crowncommercial.gov.uk Your email must clearly state: * the name and reference for the procurement you wish to register for; * the name of the registered Bidder; * the name and contact details for the registered individual sending the email. Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this unfortunately a system generated error, that is outside of the Contracting Authorities control Additional information: DO NOT APPLY DIRECTLY TO BUYER All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts) Responses must be received by the date in the bid documents. Responses received outside or concurrently using the eSourcing process will not be accepted or considered further for this opportunity. Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this unfortunately a system generated error, that is outside of the Contracting Authorities control How to Register on the CCS eSourcing Suite Full details of this opportunity can be found on the e-sourcing portal please follow instructions below. If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link 'Register for CCS eSourcing'. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing expressionofinterest@crowncommercial.gov.uk. Your email must clearly state: * name and reference for the procurement you wish to register for; * name of the registered Bidder; * name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. The Sourcing documents can then be accessed on the eSourcing Suite at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in the Specification documents within Contracts Finder. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk: Telephone: 0345 010 3503 Training documents to support Bidders to utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section. About UK Shared Business Services - UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our customers improve efficiency, generate savings and modernise. For full details of our partner base please review the following link: http://www.uksbs.c

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-d1243512-3983-4e6a-bd45-4eefe2e28a9f
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/8d44e525-d04e-45e0-b8c7-02a75ca77864
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£90,000 Under £100K
Lots Value
Not specified
Awards Value
£95,906 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
22 Mar 20187 years ago
Submission Deadline
29 Nov 2017Expired
Future Notice Date
Not specified
Award Date
13 Dec 20178 years ago
Contract Period
15 Dec 2017 - 15 Dec 2020 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK SHARED BUSINESS SERVICES LIMITED
Contact Name
Rhys Rowe
Contact Email
fmprocurement@uksbs.co.uk
Contact Phone
01793 867005

Buyer Location

Locality
SWINDON
Postcode
SN2 1FL
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Supplier Information

Number of Suppliers
1
Supplier Name

SPECIALIST POWER SYSTEMS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-d1243512-3983-4e6a-bd45-4eefe2e28a9f-2018-03-22T16:06:37Z",
    "date": "2018-03-22T16:06:37Z",
    "ocid": "ocds-b5fd17-d1243512-3983-4e6a-bd45-4eefe2e28a9f",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "UK SBS FM17053",
        "title": "UK SBS FM17053 Maintenance and Breakdown cover for UPS units and Diesel Generators",
        "description": "The final date and time for the submission of bids is Wednesday 29th November 2017 at 15:00pm DO NOT apply directly to the buyer. All tender information MUST be submitted through the CCS eSourcing Portal. Brief Description of Requirement STFC RAL are looking to procure Maintenance and Breakdown Cover for UPS units and 2 Diesel Generators. This contract is to provide maintenance and breakdown cover for the UPS units and 2 diesel generators listed below, this includes units housed in two separate buildings on the one site. (Target Station 1 and 2). For this requirement we require bidders to have a intricate knowledge of UPS systems and Diesel Generators, and to be able to adhere to the following - 1.1. A minimum of two planned maintenance site visits per twelve month period, completed during normal daytime working hours by prior arrangement with STFC. 1.2. Agreement shall be comprehensive of all parts, labour and travel costs with the exception of replacement batteries and capacitors. 1.3. The proposed minimum duration of this contract is for 1 year. 1.4. Additional or replacement units may be added to this contract after their initial 12 month warranty agreement has expired. 1.5. 24 hour comprehensive breakdown cover is required 7 days a week for 365 days a year. 1.6. Breakdown call-out response time to customer site shall not to exceed 4 hours from receipt of call. *Please see attached ITQ Document for more points - within the Specification section* Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the RFx attachments tab within the Emptoris System. This contract will be awarded based on the evaluation criteria set out in the ITQ document. How to Apply As part of the strategic alliance between UK Shared Business Services Ltd (UK SBS) and Crown Commercial Service (CCS), UK SBS will be using the CCS eSourcing Suite for this procurement. To register on the CCS eSourcing portal please follow the details contained within the Additional Information section of this notice. If you are already registered on the CCS eSourcing portal and wish to register your interest in this opportunity please email; expressionofinterest@crowncommercial.gov.uk Your email must clearly state: * the name and reference for the procurement you wish to register for; * the name of the registered Bidder; * the name and contact details for the registered individual sending the email. Please disregard any content in this notice that requests your organisation \"to apply directly to the buyer\" as this unfortunately a system generated error, that is outside of the Contracting Authorities control Additional information: DO NOT APPLY DIRECTLY TO BUYER All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts) Responses must be received by the date in the bid documents. Responses received outside or concurrently using the eSourcing process will not be accepted or considered further for this opportunity. Please disregard any content in this notice that requests your organisation \"to apply directly to the buyer\" as this unfortunately a system generated error, that is outside of the Contracting Authorities control How to Register on the CCS eSourcing Suite Full details of this opportunity can be found on the e-sourcing portal please follow instructions below. If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link 'Register for CCS eSourcing'. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing expressionofinterest@crowncommercial.gov.uk. Your email must clearly state: * name and reference for the procurement you wish to register for; * name of the registered Bidder; * name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. The Sourcing documents can then be accessed on the eSourcing Suite at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in the Specification documents within Contracts Finder. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk: Telephone: 0345 010 3503 Training documents to support Bidders to utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section. About UK Shared Business Services - UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our customers improve efficiency, generate savings and modernise. For full details of our partner base please review the following link: http://www.uksbs.c",
        "datePublished": "2017-11-15T18:08:37Z",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50000000",
            "description": "Repair and maintenance services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "OX11 0QX"
                    },
                    {
                        "postalCode": "OX11 0QX"
                    }
                ]
            }
        ],
        "value": {
            "amount": 90000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2017-11-29T23:59:59Z"
        },
        "contractPeriod": {
            "startDate": "2017-12-15T00:00:00Z",
            "endDate": "2020-12-15T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/c612fce5-85ad-4114-a94b-ba7b98406f54",
                "datePublished": "2017-11-15T18:08:37Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "biddingDocuments",
                "description": "FM17053 AW4.1 ECSC Contract",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/11ae591f-a075-4809-af20-e01cc19585a3",
                "format": "application/pdf"
            },
            {
                "id": "3",
                "documentType": "biddingDocuments",
                "description": "UK SBS FM17053 ITQ Maintenance and Breakdown cover",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/3a968743-b240-4687-a918-8a457a090b3e",
                "format": "application/pdf"
            },
            {
                "id": "4",
                "documentType": "biddingDocuments",
                "description": "UK SBS FM17053 ITQQ Maintenance and Breakdown cover",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/ac81f0ea-c761-4443-aab6-e5c84d8d49c0",
                "format": "application/msword"
            },
            {
                "id": "5",
                "documentType": "biddingDocuments",
                "description": "UK SBS FM17053 Maintenance and Breakdown cover Pricing Schedule",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/27e48a50-fb42-4516-9795-1aa8bfad23ca",
                "format": "application/vnd.ms-excel"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/dXGP288m",
            "name": "UK SHARED BUSINESS SERVICES LIMITED",
            "identifier": {
                "legalName": "UK SHARED BUSINESS SERVICES LIMITED",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/dXGP288m"
            },
            "address": {
                "streetAddress": "Polaris House",
                "locality": "Swindon",
                "postalCode": "SN2 1FL",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Rhys Rowe",
                "email": "FMProcurement@uksbs.co.uk",
                "telephone": "01793 867005"
            },
            "details": {
                "url": "http://www.uksbs.co.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-04449064",
            "name": "SPECIALIST POWER SYSTEMS LIMITED",
            "identifier": {
                "legalName": "SPECIALIST POWER SYSTEMS LIMITED",
                "scheme": "GB-COH",
                "id": "04449064"
            },
            "address": {
                "streetAddress": "3-4 Kempston Court Bedford Bedfordshire MK43 9PQ GB"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/dXGP288m",
        "name": "UK SHARED BUSINESS SERVICES LIMITED"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-d1243512-3983-4e6a-bd45-4eefe2e28a9f-1",
            "status": "active",
            "date": "2017-12-13T00:00:00Z",
            "datePublished": "2018-03-22T16:06:37Z",
            "value": {
                "amount": 95906,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-04449064",
                    "name": "SPECIALIST POWER SYSTEMS LIMITED"
                }
            ],
            "contractPeriod": {
                "startDate": "2017-12-15T00:00:00Z",
                "endDate": "2020-12-15T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/8d44e525-d04e-45e0-b8c7-02a75ca77864",
                    "datePublished": "2018-03-22T16:06:37Z",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "biddingDocuments",
                    "description": "FM17053 AW4.1 ECSC Contract",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/11ae591f-a075-4809-af20-e01cc19585a3",
                    "format": "application/pdf"
                },
                {
                    "id": "3",
                    "documentType": "biddingDocuments",
                    "description": "UK SBS FM17053 ITQ Maintenance and Breakdown cover",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/3a968743-b240-4687-a918-8a457a090b3e",
                    "format": "application/pdf"
                },
                {
                    "id": "4",
                    "documentType": "biddingDocuments",
                    "description": "UK SBS FM17053 ITQQ Maintenance and Breakdown cover",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/ac81f0ea-c761-4443-aab6-e5c84d8d49c0",
                    "format": "application/msword"
                },
                {
                    "id": "5",
                    "documentType": "biddingDocuments",
                    "description": "UK SBS FM17053 Maintenance and Breakdown cover Pricing Schedule",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/27e48a50-fb42-4516-9795-1aa8bfad23ca",
                    "format": "application/vnd.ms-excel"
                }
            ]
        }
    ]
}