Planning

Prior Information Notice : Provision of Bus/Coach Transportation for DVLA Events

DVLA - DRIVER & VEHICLE LICENSING AGENCY

This public procurement record has 1 release in its history.

Planning

21 Jan 2025 at 14:51

Planned Procurement Notice
Summary of the contracting process

The Driver & Vehicle Licensing Agency (DVLA) is planning a procurement process for the "Provision of Bus/Coach Transportation for DVLA Events". This procurement falls under the industry category "Buses and coaches" (CPV code 34121000) and is focused on providing transport services for DVLA staff to and from various events. The service will encompass ad-hoc trips to locations such as Swansea, Cardiff, Birmingham, and Bristol. This planning stage was last updated on 21 January 2025, with the Invitation to Tender documentation expected to be released within the next few weeks. The procurement process will officially begin on 10 February 2025, with the contract period running from 1 April 2025 to 31 March 2027.

This tender presents significant opportunities for businesses specialising in transportation services, particularly those that can provide reliable, well-maintained, and licensed vehicles in compliance with Euro VI emissions standards. Small and medium enterprises (SMEs) are encouraged to participate, enhancing their potential for business growth by forming a contractual partnership with a major government agency. Companies with experienced, competent drivers and a commitment to high safety standards will be well-suited to compete for this contract.

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Notice Information

Notice Title

Prior Information Notice : Provision of Bus/Coach Transportation for DVLA Events

Notice Description

In the next few weeks, under Public Contract Regulations 2015, DVLA will come to market via Contracts Finder for the following service: DVLA require a provision to provide ad-hoc transport to DVLA staff to and from events. The Service Provider shall provide suitable reliable and properly licensed and insured vehicles to carry DVLA staff to and from events. Coaches and minibuses must be available to book to suit the DVLAs requirements. It will also be the responsibility of the Service Provider to provide suitable vehicles as alternative transport in the event of a breakdown or accident. Start and finish times to be agreed upon request. DVLA will give a reasonable amount of notice to the supplier for each ad-hoc request. Some examples of locations where the bus will be required to go but not limited to: The events can range from ad-hoc trips to Morriston Site to Swansea Vale site. Morriston Site to Birmingham Morriston site to Bristol Morriston Site to Cardiff Morriston Site to Swansea All vehicles must be mechanically sound and maintained to an appropriate standard to comply with all applicable vehicle safety regulations, ensuring all paperwork and inspections are up to date. Vehicle Emissions Standard - The agency expects suppliers to use the most efficient engines available to the supplier. Euro VI standard vehicles are desirable. Drivers The Service Provider must ensure that for each vehicle used, a properly licensed and competent driver is provided. The driver will be responsible for checking staff have a valid DVLA pass to ensure that only authorised staff use the service. Whilst on DVLA property the drivers will comply at all times with the road traffic direction signs and speed restrictions and with directions or instructions given by DVLA Security in relation to access, egress, movement and parking. Likewise, drivers must comply with road traffic regulations whilst on public roads. Drivers are expected to be fit to drive without being under the influence of drugs or alcohol. They must comply with all safety measures including wearing seatbelts, not smoking in the vehicle at any time (only using designated smoking shelters) and not using any personal devices such as mobile phones that distract from driving. The DVLA's Representative will have the right to challenge, or remove any personnel, whom they deem unsuitable to carry out the function. More details provided within the Invitation to Tender Documentation to be released within the next few weeks.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-d1851b35-023f-44a9-bb95-54e39f237ba1
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/3acf2d0d-07a4-4fa8-b57d-1ac5e568c09c
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

CPV Codes

34121000 - Buses and coaches

Notice Value(s)

Tender Value
£28,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Jan 20251 years ago
Submission Deadline
Not specified
Future Notice Date
10 Feb 2025Expired
Award Date
Not specified
Contract Period
31 Mar 2025 - 31 Mar 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DVLA - DRIVER & VEHICLE LICENSING AGENCY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWANSEA
Postcode
SA6 7JL
Post Town
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL43 Swansea
Delivery Location
TLL Wales
Local Authority
Swansea
Electoral Ward
Mynydd-bach
Westminster Constituency
Swansea West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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