Award

File Storage, Retrieval & Destruction Services

CARE QUALITY COMMISSION

This public procurement record has 1 release in its history.

Award

23 Apr 2024 at 11:45

Award Notice
Summary of the contracting process

The Care Quality Commission (CQC) has awarded a contract for File Storage, Retrieval & Destruction Services with a total value of £274,423.30. The procurement method used was selective, involving a call-off from a framework agreement. The contract period is from 1st May 2024 to 30th April 2026. The buying organisation, CQC, is located in Newcastle upon Tyne, England, and the industry category is document management services.

This tender provides opportunities for businesses offering file storage, retrieval, and destruction services to engage with the Care Quality Commission. Companies that specialise in document management services and have experience in providing solutions for business transformation through digitisation are well-suited to compete. The contract presents a chance for growth by offering services that support the move away from paper-based processes and ensure faster access to records.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

File Storage, Retrieval & Destruction Services

Notice Description

This is a Contract Award Notice. The Care Quality Commission (CQC) require the services of a File Storage, Retrieval & Destruction Service. A solution to support business transformation through digitisation and storage in a move away from paper-based processes and offering faster access to all records. This procurement was undertaken through the HealthTrust Europe LLP Framework Agreement for the supply of Total Document Storage, Scanning and Digitalisation Services. Lot 1, following the Direct Award process. The Contract is awarded for an initial period of 12 months with an option to extend for up to 12 months. Total Awarded Value is maximum of all charges including any optional contract extensions. Contract Reference: CQC I&D 099

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-d2a4877d-1817-4e51-b626-26081489b73d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c29f85d1-fc42-43db-9282-3e90bb113fe4
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72512000 - Document management services

Notice Value(s)

Tender Value
£274,423 £100K-£500K
Lots Value
Not specified
Awards Value
£274,423 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
23 Apr 20241 years ago
Submission Deadline
20 Feb 2024Expired
Future Notice Date
Not specified
Award Date
17 Apr 20241 years ago
Contract Period
30 Apr 2024 - 30 Apr 2026 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CARE QUALITY COMMISSION
Contact Name
Commercial and Contracts Team
Contact Email
commercialcontracts@cqc.org.uk
Contact Phone
Not specified

Buyer Location

Locality
NEWCASTLE UPON TYNE
Postcode
NE1 4PA
Post Town
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Newcastle upon Tyne
Electoral Ward
Monument
Westminster Constituency
Newcastle upon Tyne Central and West

Supplier Information

Number of Suppliers
1
Supplier Name

IRON MOUNTAIN (UK

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-d2a4877d-1817-4e51-b626-26081489b73d-2024-04-23T12:45:32+01:00",
    "date": "2024-04-23T12:45:32+01:00",
    "ocid": "ocds-b5fd17-d2a4877d-1817-4e51-b626-26081489b73d",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "CF-2307700D0O000000rwimUAA",
        "title": "File Storage, Retrieval & Destruction Services",
        "description": "This is a Contract Award Notice. The Care Quality Commission (CQC) require the services of a File Storage, Retrieval & Destruction Service. A solution to support business transformation through digitisation and storage in a move away from paper-based processes and offering faster access to all records. This procurement was undertaken through the HealthTrust Europe LLP Framework Agreement for the supply of Total Document Storage, Scanning and Digitalisation Services. Lot 1, following the Direct Award process. The Contract is awarded for an initial period of 12 months with an option to extend for up to 12 months. Total Awarded Value is maximum of all charges including any optional contract extensions. Contract Reference: CQC I&D 099",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "72512000",
            "description": "Document management services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "England",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 274423.3,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Call-off from a framework agreement",
        "tenderPeriod": {
            "endDate": "2024-02-20T14:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2024-05-01T00:00:00+01:00",
            "endDate": "2026-04-30T23:59:59+01:00"
        },
        "suitability": {
            "sme": false,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-CFS-238199",
            "name": "Care Quality Commission",
            "identifier": {
                "legalName": "Care Quality Commission"
            },
            "address": {
                "streetAddress": "Citygate, Gallowgate",
                "locality": "Newcastle upon Tyne",
                "postalCode": "NE1 4PA",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Commercial and Contracts Team",
                "email": "commercialcontracts@cqc.org.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-265818",
            "name": "IRON MOUNTAIN (UK) PLC",
            "identifier": {
                "legalName": "IRON MOUNTAIN (UK) PLC"
            },
            "address": {
                "streetAddress": "Ground Floor, 4 More London Riverside SE1 2AU"
            },
            "details": {
                "scale": "large"
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-238199",
        "name": "Care Quality Commission"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-d2a4877d-1817-4e51-b626-26081489b73d-1",
            "status": "active",
            "date": "2024-04-18T00:00:00+01:00",
            "datePublished": "2024-04-23T12:45:32+01:00",
            "value": {
                "amount": 274423.3,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-265818",
                    "name": "IRON MOUNTAIN (UK) PLC"
                }
            ],
            "contractPeriod": {
                "startDate": "2024-05-01T00:00:00+01:00",
                "endDate": "2026-04-30T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/c29f85d1-fc42-43db-9282-3e90bb113fe4",
                    "datePublished": "2024-04-23T12:45:32+01:00",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "description": "IAT Feedback_HTE Call Off Contract - CQC - Final w Rate card - 20032024_Redacted",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/61f0090d-45eb-425e-b96b-0b48350fdc67",
                    "format": "application/pdf"
                }
            ]
        }
    ]
}