Award

Digital Preservation System

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Award

08 Apr 2026 at 10:47

Summary of the contracting process

The procurement process for a Digital Preservation System, led by Rotherham Metropolitan Borough Council, has been completed under the G-Cloud 14 Framework Agreement (RM1557.14), specifically from Lot 2: Cloud Software. The tender, classified under the industry category of Software Package and Information Systems (CPV code: 48000000), culminated in an award on 16 February 2026. This tender involved a selective procurement method through a call-off from a framework agreement, indicating a pre-competed and approved process reducing the bidding period. The contract commenced on 17 February 2026 and is set to last for three years until 16 February 2029, with the primary activities taking place in Rotherham, England (Postal code: S60 1AE).

This awarded tender presents diverse opportunities for growth, particularly for small and medium enterprises (SMEs) and organisations interested in providing sophisticated cloud software solutions. Companies capable of delivering high-quality digital preservation systems are well-suited to this kind of procurement, especially those looking to establish themselves within government digital transformation projects. With Preservica Ltd, an SME, securing this contract, it demonstrates that smaller yet specialised companies can effectively compete and succeed against larger enterprises, provided they meet framework requirements.

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Notice Title

Digital Preservation System

Notice Description

Procured via G-Cloud 14 Framework Agreement (RM1557.14), Lot 2: Cloud Software. This Call-Off Contract Starts on 16 February 2029 and is valid for 36-months.

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-d38beca8-dfec-4fed-8d9f-7619f3ab49e9
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ce67c80b-5edf-4280-8c1e-985984983bd9
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£31,950 Under £100K
Lots Value
Not specified
Awards Value
£31,950 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
8 Apr 20262 weeks ago
Submission Deadline
16 Feb 2026Expired
Future Notice Date
Not specified
Award Date
16 Feb 20262 months ago
Contract Period
17 Feb 2026 - 16 Feb 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
ROTHERHAM METROPOLITAN BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ROTHERHAM
Postcode
S60 1AE
Post Town
Sheffield
Country
England

Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE34 Rotherham
Delivery Location
Not specified

Local Authority
Rotherham
Electoral Ward
Boston Castle
Westminster Constituency
Rotherham

Supplier Information

Number of Suppliers
1
Supplier Name

PRESERVICA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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