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Internal Print Procurement - AWARD

University of Brighton

This public procurement record has 1 release in its history.

Award

30 Sep 2026 at 10:36

Award Notice
Summary of the contracting process

The University of Brighton procured a managed internal print solution covering multifunction devices and printers for printing, scanning and copying across its three campuses in Brighton. The system must support follow-me printing and work with the University’s Pharos Uniprint environment. The requirement includes working with the University after award to determine the most suitable device deployment, reflecting reduced print demand. The existing estate was described as approximately 124 multifunction devices and 77 printers, with annual print volumes having fallen from 13 million to 3.7 million. The procurement is for print equipment and associated services, including print utility software and toner supplies.

The procurement is complete and Aurora Managed Services Ltd was selected. The award is dated 1 June 2026. The contract period runs from 1 December 2026 to 30 November 2031. The published award value is £0, so it does not provide a usable indication of the contract’s financial scale. The tender submission deadline was 23 May 2025 at 1pm. The procedure is described as “Other”, with no further method details. The available outcome information identifies one award and no lots. The University marked the opportunity as unsuitable for SMEs and voluntary, community and social enterprises. No evaluation criteria are stated in the available procurement details.

For suppliers assessing comparable work at the University of Brighton, this award demonstrates demand for an integrated print service combining multifunction devices, printers and compatibility with the existing Pharos Uniprint environment. A credible competitor would need to support follow-me printing and provide the technical capability to assess and optimise an installed fleet across three campuses, rather than simply supply hardware. Experience managing print infrastructure through a significant reduction in print volumes would be relevant, as the supplier is expected to work with the University on the right deployment. The stated estate—around 124 multifunction devices and 77 printers—indicates a multi-site requirement with a substantial installed base, while the SME and VCSE suitability settings signal that the buyer did not consider this procurement suited to those organisation types.

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Notice Information

Notice Title

Internal Print Procurement - AWARD

Notice Description

The University is seeking a supplier who can provide multifunctional devices and printers to meet the University's internal print, scan and copy requirements. The delivered solution must be able to provide follow me print and be compatable with a Pharos Uniprint environment. The University of Brighton is currently located in three campuses with approximately 124 MFDs and 77 printers. Since Covid the print volume drastically reduced from 13 million prints per annum to 3.7 million prints per annum. Whilst the fleet has been reduced down to 124 devices from 154 it is felt the volume of print does not support the existing deployment. The supplier will therefore be required, post award, to work with the University to develop the optimum deployment for the University.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-d595e444-bf8b-4d32-b46d-1485c6653353
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/fbcbde9b-eaad-404a-975a-000e0dbc849d
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other -
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

48 - Software package and information systems

CPV Codes

30121000 - Photocopying and thermocopying equipment

30125100 - Toner cartridges

30232100 - Printers and plotters

48773000 - Print utility software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Sep 20266 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
1 Jun 20264 months ago
Contract Period
1 Dec 2026 - 30 Nov 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Brighton
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
UK
Postcode
BN2 4AT
Postcode Area
Brighton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ21 Brighton and Hove
Delivery Location
Not specified
Local Authority
Brighton and Hove
Electoral Ward
Moulsecoomb & Bevendean
Westminster Constituency
Brighton Kemptown and Peacehaven

Supplier Information

Number of Suppliers
1
Supplier Name

Aurora Managed Services Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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