Award

Pension Administration System Contract Award Notice

KENT COUNTY COUNCIL

This public procurement record has 1 release in its history.

Award

05 Apr 2023 at 09:55

Award Notice
Summary of the contracting process

The Kent County Council has awarded a contract for the delivery of Pension Administration Software to Heywood Limited. The contract, with a value of £3,907,902 GBP, will be in effect from 1st May 2023 until 30th April 2028. The procurement method used was a direct award, and the location of the contract is in Kent, England. The contract falls under the software package and information systems category.

This tender process presents an opportunity for businesses in the software and information systems industry to engage with the Kent County Council. Companies experienced in providing pension administration services may find this contract suitable for their expertise. The contract period of five years offers stability for the awarded supplier, Heywood Limited, and underscores the importance of technical capabilities in fulfilling the Council's service requirements within the specified timeline.

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Notice Information

Notice Title

Pension Administration System Contract Award Notice

Notice Description

Kent County Council on behalf of the Kent Pension Fund is awarding a contract for the delivery of Pension Administration Software for the duration of five years from the 1st May 2023 until 30th April 2028. Description of Procurement: The contract has been awarded under regulation 32(2)(b)(ii) because it is not possible for a supplier other than the incumbent to continue this service for technical reasons. There are no reasonable alternatives and the parameters of the procurement (including timescales) are driven by the circumstances the Council finds itself in and have not been artificially narrowed. These circumstances are: 1. The impact and timing of McCloud on LGPS funds meaning that it is not possible to scope the technical requirements or implement a transition to a new supplier to coincide with the current contract cycle. 2. The unreasonable cost (due to scarcity) of resource to dedicate to a transition to a new supplier, due to difficulty recruiting staff within pensions administration. 3. LGPS changes to the re-evaluation dates of pensions have altered the technical parameters of the system in a manner that can only be met by the incumbent system. 4. The above changes in pensions law and guidance (which have been outside of the control of the Council) mean that the timescales required for procurement and transition to a new supplier (between 12 -18 months) are such that it is not technically possible for any other provider to fulfil the Council's service requirements at the time required (Regulation 32(2)(c) relied on in the alternative) Type of Procedure: Award of a contract without prior publication of a call for competition in the cases listed below - The services can be provided only by a particular economic operator for the following reason: - Absence of competition for technical reasons Explanation: Regulation 32(2)(b)(ii) of the regulations states (2) The negotiated procedure without prior publication may be used for public works contracts, public supply contracts and public service contracts in any of the following cases:- (b)where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons:- (ii)competition is absent for technical reasons,

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-d5e593e0-2673-4adf-a932-f0318001b07c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f5afd0e2-f354-4c61-98d9-075bbb27ac46
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other - Direct Award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£3,907,902 £1M-£10M
Lots Value
Not specified
Awards Value
£3,907,902 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
5 Apr 20232 years ago
Submission Deadline
4 Apr 2023Expired
Future Notice Date
Not specified
Award Date
4 Apr 20232 years ago
Contract Period
30 Apr 2023 - 30 Apr 2028 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
KENT COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MAIDSTONE
Postcode
ME14 1XX
Post Town
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ45 Mid Kent
Delivery Location
Not specified
Local Authority
Maidstone
Electoral Ward
Penenden Heath
Westminster Constituency
Maidstone and Malling

Supplier Information

Number of Suppliers
1
Supplier Name

HEYWOOD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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