Award

Matrix Programme - Technology (including ERP) & Systems Integration Services Procurement

DSIT

This public procurement record has 1 release in its history.

Award

04 Oct 2024 at 12:14

Award Notice
Summary of the contracting process

The Government Business Services has awarded contracts for the Matrix Programme - Technology (including ERP) & Systems Integration Services Procurement to support the Shared Services Strategy for Government. This strategy aims to consolidate various departments into five clusters, sharing common processes, cloud-based ERP, and shared service centres for finance, HR, and payroll. The awarding authority, DSIT, has partnered with Cognizant Worldwide Limited and Workday Limited to deliver these services. The contract with Workday Limited spans ten years (with an option to extend by two years), while Cognizant Worldwide Limited’s contract covers five years (also extendable by two years). The procurement method applied was based on a competitive procedure with negotiation, and the total project value is approximately £144.33 million. This procurement process has been completed, with services expected to commence from 6 September 2024 and run until 5 September 2036.

This tender presents significant growth opportunities for businesses in the IT services sector, particularly those involved in consulting, software development, and system integration. Companies specializing in cloud-based ERP solutions, human resources, finance services, and payroll systems will find this contract highly beneficial. Additionally, the scope includes ongoing support, project accounting, recruitment, inventory management, and future onboarding processes. Large-scale enterprises capable of delivering high-value projects and ensuring long-term collaboration with government entities will be well-suited to compete in this space. This tender reflects a move towards modernising and streamlining public sector services, potentially leading to further collaborations and contracts in the broader public service IT infrastructure.

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Notice Information

Notice Title

Matrix Programme - Technology (including ERP) & Systems Integration Services Procurement

Notice Description

In March 2021, Government Business Services launched the 'Shared Services Strategy for Government'. This strategy created the concept of five clusters of departments, each cluster sharing a common set of process, common cloud-based ERP and ancillary systems and a single shared service centre to deliver corporate services across finance, HR and payroll. The Authority has awarded two contracts following conclusion of the procurement process, one for the SaaS ERP Solution along with one for the Systems Integrator. These contracts jointly enable the Matrix Programme to meet the objectives of the Shared Services Strategy for Government and user needs of the Departments within the cluster to ensure delivery of high quality, VfM (Value for Money), shared HR (Human Resources), Finance services and Payroll which meet the needs of service users. The period of the agreement relating to the Matrix Solution as supplied by the SaaS Vendor will be for initial period of 10 years, with the option of extension for up to 2 further years. The period of the agreement with the Systems Integrator for implementation and support services will be for initial period of 5 years, with the option of extension for up to 2 further years. The maximum contract values stated within this notice for both contracts, includes all committed and uncommitted costs that may be enacted at some point throughout the lifetime of the contract(s) should the Authority require this. The additional services include (but are not limited to): Licence costs (inc. 3rd party) Core fees Project Accounting Recruitment Inventory Management AMS Support Future ALB onboardings This includes provisions for contract extensions, further details can be found in the notice description. For further information please refer to the Find a Tender Services Contract Award Notice which can be found here - https://www.find-tender.service.gov.uk/Notice/031882-2024?origin=SearchResults&p=1

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-d7fb99fa-2f86-43f0-8f12-c82c2139b3f0
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c2820e8e-c1a0-4724-aece-b707698ce5b6
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other - Competitive procedure with negotiation (OJEU)
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£144,330,703 £100M-£1B
Lots Value
Not specified
Awards Value
£144,330,703 £100M-£1B
Contracts Value
Not specified

Notice Dates

Publication Date
4 Oct 20241 years ago
Submission Deadline
22 Apr 2024Expired
Future Notice Date
Not specified
Award Date
3 Sep 20241 years ago
Contract Period
5 Sep 2024 - 5 Sep 2036 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DSIT
Contact Name
Cognizant Worldwide Limited
Contact Email
frank.mcdade@cognizant.com
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
EC2M 4AG
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI42 Tower Hamlets
Delivery Location
Not specified
Local Authority
Tower Hamlets
Electoral Ward
Spitalfields & Banglatown
Westminster Constituency
Bethnal Green and Stepney

Supplier Information

Number of Suppliers
2
Supplier Names

COGNIZANT WORLDWIDE

WORKDAY

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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