Summary of the contracting process

Elmbridge Borough Council has awarded a contract for Cleaning Services across multiple locations within their jurisdiction, including the Civic Centre in Esher, six community centres, a community hub/Citizens Advice Bureau, a transport hub, and eight public conveniences. The tender falls under the classification of Cleaning and Sanitation Services. The procurement followed a Restricted Procedure, with the initial service commencement date set for 1 February 2025. Details of the locations include postal codes within the South East region of the United Kingdom, primarily Esher, Surrey (KT10 9SD). The contract period will last for three years with the option for two additional 12-month extensions, potentially extending up to 31 March 2028. Key dates include the tender period ending on 2 December 2024, with awards made on 16 February 2025.

This tender presents substantial opportunities for businesses specialising in cleaning and maintenance services. Small and medium-sized enterprises (SMEs) are particularly well-suited for this contract given the division of services into manageable lots. Companies with expertise in comprehensive building-cleaning services, office cleaning, and public space sanitation are encouraged to compete. The involvement of a local government body as the buyer ensures stable, long-term business growth potential for successful bidders. The contract has been awarded to Monitor Services Ltd and Nviro, highlighting the importance of robust quality standards and capacity to service multiple locations across Elmbridge Borough.

Award

EBC - RB - CLEANING SERVICES - AWARD

ELMBRIDGE BOROUGH COUNCIL

Contract Timeline

Publication Date

24th March 2025 12:48:39 PM
Contract Summary

Elmbridge Borough Council is initiating a Restricted Procedure tender for Cleaning Services at the Council's premises in accordance with the Public Contracts Regulations 2015. Supplier(s) will be required to provide full cleaning services. The Council has approximately 16 buildings that include Elmbridge Borough Council offices & Transport Hub, Centres for the Community, a Community Hub/CAB, and Public Conveniences. The Services have been divided into the following work packages (Lots): (i) Lot 1 - Civic Centre, Esher; (ii) Lot 2 - Six centres for the community, the Walton Community Hub/Citizens Advice Bureau, and a Transport Hub; (iii) Lot 3 - Eight public conveniences within the borough. The Council proposes to enter into a Contract with the successful Bidder(s) to provide cleaning services for the above Lots for an initial 3 year term with the option to extend for a further 2 x 12 month periods (total 5 years). The anticipated service commencement date is 1 February 2025. In the initial Pre- qualification stage, suppliers are asked to submit a completed Standard Selection Questionnaire (SQ). A shortlist of suppliers will then be invited to submit a tender at the ITT stage.
Contract Details

Open Contracting ID

ocds-b5fd17-d859b6f7-a9fe-4de2-b922-378b25c266d5

Publication Source

Contracts Finder

Procurement Stage

Award

Procurement Method

Selective

Procurement Method Details

Restricted Procedure

Procurement Category

Services

Tender Suitability

SME

Framework / DPS
Contract Classification

CPV Code(s)

90900000
90910000
90911200
90919200

CPV Division(s)

90 - Sewage-, refuse-, cleaning-, and environmental services
Awarding Authority

ELMBRIDGE BOROUGH COUNCIL

Buyer Name

Rupert Boyle (EBC)

Buyer Email

rboyle@elmbridge.gov.uk

Buyer Phone

01372 474350

Buyer Address

High Street,, Esher

Surrey

KT10 9SD

United Kingdom
Awarded Supplier(s)

Supplier Name(s)

MONITOR SERVICES LTD
NVIRO

View contract on Contracts Finder

EBC - RB - CLEANING SERVICES - AWARD

ELMBRIDGE BOROUGH COUNCIL

Contract Timeline

Contract Summary

Contract Details

Contract Classification

Awarding Authority

Awarded Supplier(s)