Award

EBC - RB - CLEANING SERVICES - AWARD

ELMBRIDGE BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Award

24 Mar 2025 at 12:48

Award Notice
Summary of the contracting process

Elmbridge Borough Council has awarded a contract for Cleaning Services across multiple locations within their jurisdiction, including the Civic Centre in Esher, six community centres, a community hub/Citizens Advice Bureau, a transport hub, and eight public conveniences. The tender falls under the classification of Cleaning and Sanitation Services. The procurement followed a Restricted Procedure, with the initial service commencement date set for 1 February 2025. Details of the locations include postal codes within the South East region of the United Kingdom, primarily Esher, Surrey (KT10 9SD). The contract period will last for three years with the option for two additional 12-month extensions, potentially extending up to 31 March 2028. Key dates include the tender period ending on 2 December 2024, with awards made on 16 February 2025.

This tender presents substantial opportunities for businesses specialising in cleaning and maintenance services. Small and medium-sized enterprises (SMEs) are particularly well-suited for this contract given the division of services into manageable lots. Companies with expertise in comprehensive building-cleaning services, office cleaning, and public space sanitation are encouraged to compete. The involvement of a local government body as the buyer ensures stable, long-term business growth potential for successful bidders. The contract has been awarded to Monitor Services Ltd and Nviro, highlighting the importance of robust quality standards and capacity to service multiple locations across Elmbridge Borough.

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Notice Information

Notice Title

EBC - RB - CLEANING SERVICES - AWARD

Notice Description

Elmbridge Borough Council is initiating a Restricted Procedure tender for Cleaning Services at the Council's premises in accordance with the Public Contracts Regulations 2015. Supplier(s) will be required to provide full cleaning services. The Council has approximately 16 buildings that include Elmbridge Borough Council offices & Transport Hub, Centres for the Community, a Community Hub/CAB, and Public Conveniences. The Services have been divided into the following work packages (Lots): (i) Lot 1 - Civic Centre, Esher; (ii) Lot 2 - Six centres for the community, the Walton Community Hub/Citizens Advice Bureau, and a Transport Hub; (iii) Lot 3 - Eight public conveniences within the borough. The Council proposes to enter into a Contract with the successful Bidder(s) to provide cleaning services for the above Lots for an initial 3 year term with the option to extend for a further 2 x 12 month periods (total 5 years). The anticipated service commencement date is 1 February 2025. In the initial Pre- qualification stage, suppliers are asked to submit a completed Standard Selection Questionnaire (SQ). A shortlist of suppliers will then be invited to submit a tender at the ITT stage.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-d859b6f7-a9fe-4de2-b922-378b25c266d5
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/2508a397-c662-4125-94c9-c899df821e37
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90900000 - Cleaning and sanitation services

90910000 - Cleaning services

90911200 - Building-cleaning services

90919200 - Office cleaning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Mar 202511 months ago
Submission Deadline
2 Dec 2024Expired
Future Notice Date
Not specified
Award Date
16 Feb 20251 years ago
Contract Period
31 Mar 2025 - 31 Mar 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ELMBRIDGE BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SURREY
Postcode
KT10 9SD
Post Town
Kingston upon Thames
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
TLJ South East (England)
Local Authority
Elmbridge
Electoral Ward
Esher
Westminster Constituency
Esher and Walton

Supplier Information

Number of Suppliers
2
Supplier Names

MONITOR SERVICES

NVIRO

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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