Award

Lease for laptop and tablet devices including accessories and warranties

INFORMATION COMMISSIONER'S OFFICE

This public procurement record has 2 releases in its history.

Award

28 May 2019 at 13:42

Award Notice
Tender

20 Mar 2019 at 10:08

Tender Notice
Summary of the contracting process

The Information Commissioner's Office is conducting a public procurement tender titled "Lease for laptop and tablet devices including accessories and warranties." This contract involves the leasing of 800 devices, specifically Microsoft Surface Laptops and Surface Pros, with an optional increase of up to 100 additional devices in the first year. Located in Wilmslow, England, the tender is currently in the 'Award' phase, and the contract period will commence on 31 May 2019 and extend until 30 May 2023. The total value of the procurement is approximately £773,413.75, with an open procurement method employed to facilitate competition. Key dates include a tender deadline that concluded on 17 April 2019.

This tender represents a significant opportunity for businesses, particularly those specialising in IT hardware supply and leasing, to engage with a public sector organisation. Companies that are certified Microsoft Partners with Microsoft Partner Network IDs will be especially well-positioned to compete effectively, as registration of devices with the Microsoft Managed Device solution is a requirement. Small and medium-sized enterprises (SMEs) are encouraged to take part, given the potential for substantial contracts in the public sector. The alignment with UK Cyber Essentials certification or ISO 27001 standards further highlights the need for providers with strong cybersecurity credentials.

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Notice Information

Notice Title

Lease for laptop and tablet devices including accessories and warranties

Notice Description

The lease of 800 devices (whether Microsoft Surface Laptops and/or Surface Pros) including accessories and warranties with an option to lease a further additional 100 devices (whether Microsoft Surface Laptops and/or Surface Pros) in the first year. The Information Commissioner requires Microsoft Laptops and/or Surface Pros as it will be relying on the Microsoft Managed Device (MMD) solution to manage these devices during the term of this lease agreement and these are part of a very limited number of devices which are compatible with the MMD solution at present. Each device (whether Microsoft Surface Laptop or Surface Pro) will need to be registered with the MMD solution, within the Information Commissioner's Microsoft Tenant area, prior to delivery. In order to enable registration the Tenderer (or one of its sub-contractors) need to be a certified Microsoft Partner with a Microsoft Partner Network ID. Each device will be leased for up to a period of 3 years from the date of delivery and the Information Commissioner requires that the date of delivery also trigger the start of warranty in relation to each device. The Information Commissioner requires a phased roll out of devices over a period of 8 months at the start of the term. In preparation for exit, the phased collection of devices over a period of 8 months is also required(and collection is to be undertaken in such a way that no device is in use for more than 3 years). Each device that is collected, whether during the term (due to a fault) or on exit must be securely wiped and disposed of in accordance with the Information Commissioner's requirements. The provider is require to maintain a valid certification to the UK Cyber Essentials scheme, or equivalent, and/or the ISO 27001 standard. The provider is also required to be a Microsoft Partner with a Microsoft Partner Network ID for the purposes of registering devices. Additional information: The ITT and other procurement documents can be accessed online by emailing the following email address: ico@addleshawgoddard.com Upon receipt of the email each potential tenderer will be sent a username, password and web page link to enable access to the ITT and other procurement documents.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-dba5272e-2d16-4bca-9ffa-0b73dec64b2e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/503f4373-b0c6-429f-bfc4-c928268e83c3
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30213100 - Portable computers

30213200 - Tablet computer

30231100 - Computer terminals

30237200 - Computer accessories

30237460 - Computer keyboards

Notice Value(s)

Tender Value
£773,413 £500K-£1M
Lots Value
Not specified
Awards Value
£773,413 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
28 May 20196 years ago
Submission Deadline
17 Apr 2019Expired
Future Notice Date
Not specified
Award Date
20 May 20196 years ago
Contract Period
30 May 2019 - 31 Dec 2022 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
INFORMATION COMMISSIONER'S OFFICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WILMSLOW
Postcode
SK9 5AF
Post Town
Stockport
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD6 Cheshire
Small Region (ITL 3)
TLD62 Cheshire East
Delivery Location
Not specified
Local Authority
Cheshire East
Electoral Ward
Wilmslow West and Chorley
Westminster Constituency
Tatton

Supplier Information

Number of Suppliers
1
Supplier Name

SOFTCAT

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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