Tender

Scarborough Technical College Grounds Maintenance Contract 2017 - 2019

GRIMSBY INSTITUTE OF FURTHER & HIGHER EDUCATION

This public procurement record has 1 release in its history.

Tender

31 Oct 2017 at 10:19

Tender Notice
Summary of the contracting process

The Grimsby Institute of Further & Higher Education is seeking bids for the Scarborough Technical College Grounds Maintenance Contract for the period from December 11, 2017, to October 11, 2019. This tender falls within the industry category of Grounds Maintenance Services (CPV code: 77314000) and includes maintenance tasks such as grass cutting, edging, leaf clearance, and shrub bed maintenance. The tender period is open until November 24, 2017. This procurement process uses an open method under an open procedure, allowing all interested parties to submit proposals.

This contract presents an excellent opportunity for small and medium-sized enterprises (SMEs) operating in the landscaping and grounds maintenance sector to expand their client base and showcase their expertise. Businesses that excel in horticultural practices, possess relevant certifications, and have a track record of delivering high-quality grounds maintenance services would be particularly well-suited to compete. The contract's requirements for regular maintenance visits and adherence to strict health and safety standards also imply potential for long-term engagement and repeat business.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Scarborough Technical College Grounds Maintenance Contract 2017 - 2019

Notice Description

Submit a full timescale matrix of works showing dates & lengths of visits and how you propose to carry out the works as per Appendix 5. Grass Cutting Amenity Grass * This term applies to grass areas on the sites listed on page 8 excluding any specific areas' which relate to sports. It includes the surrounds of buildings, either at the side of driveways, paths, car parks and other hard surface areas. * The grass in these areas will be cut to the frequencies detailed below, therefore keeping the areas in a tidy and presentable condition. A cylinder or rotary mower should be used with all cuttings being distributed evenly over the existing grass sward or collected and removed from site and any worn areas will be reseeded as required or requested. * All areas of grass at the base of buildings, hedgerows, fences, along pavements and other obstacles such as trees will also be cut. * All cuttings will be kept from any hard surface and the contractors will ensure that the areas to be cut are free from any dangerous materials such as cans, bottles, stones and other debris. * Cutting will commence on week 11 of the year and conclude in week 45. Cutting will take place every fortnight with an optimum number of 18 cuts. * Amenity grass 30-75mm (summer), 26-60mm (winter during play) Edging All grass edges abutting shrub beds, borders and hard surface areas: * Will be edged once a month between weeks 11 and 39. Any overhanging grass will be cut back and all cuttings racked back onto the existing sward. * Will be an optimum number of 8 visits as these may be affected by weather conditions. Leaf Clearance Between weeks 43 and 52 during leaf fall, leaves will be removed from all areas and taken from all sites (weekly). Weed Control The contractor shall prevent any infestation of weeds to all hard standing areas. Only approved chemicals shall be used, data sheets will be required for any chemicals used as part of this contract. Only qualified and certified staff to apply weed killing chemicals. Copies of certificates will be requested of award of contract. Shrub Bed & Rose Bed Maintenance Specific beds to be designated by Institute Estates Department during pre- contract site visit. All beds to be maintained in current condition unless works specified to change. Weeding & Pruning back * On a monthly basis between weeks 14 and 34, all beds will be visited and all weed and litter content removed and taken from the site. * Any overhanging branches that may affect doorways, pathways, car parks, windows and other hard surfaces will be pruned back (minimum lower level of headroom 2m) using good horticultural practice. * Prunings will be removed from all sites. * There will be an optimum number of 6 visits, as they may be affected by weather conditions. General Pruning * Digging over the beds and levelling with the pruning of shrubs will take place during week 45 to week 1. * Pruning should reduce plant size generally by 10% but should be heavily prune Additional information: Please apply for this tender through the e-procurement link supplier

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-dee4de53-1729-4c5d-a649-691452337365
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ec92bcc6-c04c-4a3f-9a87-cc11aef35529
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£40,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
31 Oct 20178 years ago
Submission Deadline
24 Nov 2017Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
11 Dec 2017 - 11 Oct 2019 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GRIMSBY INSTITUTE OF FURTHER & HIGHER EDUCATION
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GRIMSBY
Postcode
DN34 5BQ
Post Town
Doncaster
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE1 East Yorkshire and Northern Lincolnshire
Small Region (ITL 3)
TLE13 North and North East Lincolnshire
Delivery Location
TLE Yorkshire and The Humber
Local Authority
North East Lincolnshire
Electoral Ward
Park
Westminster Constituency
Great Grimsby and Cleethorpes

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-dee4de53-1729-4c5d-a649-691452337365-2017-10-31T10:19:20Z",
    "date": "2017-10-31T10:19:20Z",
    "ocid": "ocds-b5fd17-dee4de53-1729-4c5d-a649-691452337365",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "Scarborough Technical College Grounds Maintenance Contract 2017 - 2019",
        "title": "Scarborough Technical College Grounds Maintenance Contract 2017 - 2019",
        "description": "Submit a full timescale matrix of works showing dates & lengths of visits and how you propose to carry out the works as per Appendix 5. Grass Cutting Amenity Grass * This term applies to grass areas on the sites listed on page 8 excluding any specific areas' which relate to sports. It includes the surrounds of buildings, either at the side of driveways, paths, car parks and other hard surface areas. * The grass in these areas will be cut to the frequencies detailed below, therefore keeping the areas in a tidy and presentable condition. A cylinder or rotary mower should be used with all cuttings being distributed evenly over the existing grass sward or collected and removed from site and any worn areas will be reseeded as required or requested. * All areas of grass at the base of buildings, hedgerows, fences, along pavements and other obstacles such as trees will also be cut. * All cuttings will be kept from any hard surface and the contractors will ensure that the areas to be cut are free from any dangerous materials such as cans, bottles, stones and other debris. * Cutting will commence on week 11 of the year and conclude in week 45. Cutting will take place every fortnight with an optimum number of 18 cuts. * Amenity grass 30-75mm (summer), 26-60mm (winter during play) Edging All grass edges abutting shrub beds, borders and hard surface areas: * Will be edged once a month between weeks 11 and 39. Any overhanging grass will be cut back and all cuttings racked back onto the existing sward. * Will be an optimum number of 8 visits as these may be affected by weather conditions. Leaf Clearance Between weeks 43 and 52 during leaf fall, leaves will be removed from all areas and taken from all sites (weekly). Weed Control The contractor shall prevent any infestation of weeds to all hard standing areas. Only approved chemicals shall be used, data sheets will be required for any chemicals used as part of this contract. Only qualified and certified staff to apply weed killing chemicals. Copies of certificates will be requested of award of contract. Shrub Bed & Rose Bed Maintenance Specific beds to be designated by Institute Estates Department during pre- contract site visit. All beds to be maintained in current condition unless works specified to change. Weeding & Pruning back * On a monthly basis between weeks 14 and 34, all beds will be visited and all weed and litter content removed and taken from the site. * Any overhanging branches that may affect doorways, pathways, car parks, windows and other hard surfaces will be pruned back (minimum lower level of headroom 2m) using good horticultural practice. * Prunings will be removed from all sites. * There will be an optimum number of 6 visits, as they may be affected by weather conditions. General Pruning * Digging over the beds and levelling with the pruning of shrubs will take place during week 45 to week 1. * Pruning should reduce plant size generally by 10% but should be heavily prune Additional information: Please apply for this tender through the e-procurement link supplier",
        "datePublished": "2017-10-31T10:19:20Z",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "77314000",
            "description": "Grounds maintenance services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "Yorkshire and the Humber",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 40000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2017-11-24T23:59:59Z"
        },
        "contractPeriod": {
            "startDate": "2017-12-11T00:00:00Z",
            "endDate": "2019-10-11T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/ec92bcc6-c04c-4a3f-9a87-cc11aef35529",
                "datePublished": "2017-10-31T10:19:20Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "In Tend Procurement",
                "url": "https://in-tendhost.co.uk/fe/aspx/Home"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-25280",
            "name": "Grimsby Institute Of Further & Higher Education",
            "identifier": {
                "legalName": "Grimsby Institute Of Further & Higher Education"
            },
            "address": {
                "streetAddress": "Grimsby Institute, Laceby Road",
                "locality": "Grimsby",
                "postalCode": "DN34 5BQ",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Geoff Adams",
                "email": "purchasing@grimsby.ac.uk"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-25280",
        "name": "Grimsby Institute Of Further & Higher Education"
    }
}