Award

Horsham District Council - Grounds Maintenance Services Contract - AWARD

HORSHAM DISTRICT COUNCIL

This public procurement record has 1 release in its history.

Award

22 Mar 2022 at 17:47

Award Notice
Summary of the contracting process

The Horsham District Council is currently managing the award of the Grounds Maintenance Services Contract, which encompasses a seven-year term from 1 February 2022 until 31 January 2029, with a potential extension of up to seven additional years based on performance. The contract, valued at £6,118,000, will cover various maintenance activities across approximately 120 hectares of public land in Horsham, including grass cutting, hedge trimming, litter collection, and other minor works. The tendering process for this contract was conducted using the open method, and it concluded on 14 July 2021.

This opportunity is particularly appealing for companies specialising in landscaping and environmental management, as the contract includes extensive grounds maintenance services. Businesses that have experience in managing public spaces or providing horticultural services would be well-suited to apply. Additionally, companies looking to diversify their service offerings may find potential in related areas such as bin emptying or play inspections, as the Council is exploring outsourcing these services, estimated at £100,000 annually.

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Notice Information

Notice Title

Horsham District Council - Grounds Maintenance Services Contract - AWARD

Notice Description

Horsham District Council (the Council) invites tenders for the provision of Grounds Maintenance Services. The Commencement Date for the delivery of the services is scheduled to be on 1 February 2022 at 00:00 hours. The Contract will be awarded for a period of 7 years until 31 January 2029. The Authority may extend this agreement beyond the Initial Term by a further period or successive periods of one year or more up to a maximum of seven (7) years in total subject to performance and the absolute discretion of the Council. The parks and countryside estate is spread across the District's towns and villages, though with a concentration of sites in Horsham town. These range from the Green Flag award-winning Horsham Park, recreation grounds, ornamental shrub beds, amenity greenspace, closed graveyards and an active cemetery. In total there is some 120ha of land to be managed within the Contract, split across over 230 sites The Contract covers planned maintenance as well as remedial and reactive work, the full details of all requirements are contained within the tender documentation, however the contract includes grass cutting, strimming and litter picking of public areas, hedge cutting, maintenance of shrub beds, sport pitch marking and maintenance, provision and watering of floral displays, ditch clearance, and weed control. The contract also includes the provision of minor works in its public spaces which includes for example fencing, repair, removal and installation of street furniture, broadwalk or paving repairs. The Council is developing a business case for the outsourcing of play inspections, bin emptying and associated maintenance services and therefore is seeking pricing relating to this in order to inform the business case. Bidders should be aware that the estimated value of this element is in the region of PS100k p.a. This sum is included in the estimated contract value in the contract notice but cannot be guaranteed. The Council is managing this tender process and communicating with Bidders using the SE Shared Services e-sourcing portal hosted by In-Tend Limited (the "Portal"). No hard copy documents will be issued and all communications with the Council (including submission of tenders) will be conducted via the Portal.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-df5bb337-7843-462f-8b61-334d522030e2
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/26fd1055-fbc7-4d6e-bb8d-ccfee7498e38
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£6,118,000 £1M-£10M
Lots Value
Not specified
Awards Value
£5,712,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
22 Mar 20223 years ago
Submission Deadline
14 Jul 2021Expired
Future Notice Date
Not specified
Award Date
4 Oct 20214 years ago
Contract Period
1 Feb 2022 - 31 Jan 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HORSHAM DISTRICT COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WEST SUSSEX
Postcode
RH12 1RL
Post Town
Redhill
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ28 West Sussex (North East)
Delivery Location
TLJ South East (England)
Local Authority
Horsham
Electoral Ward
Denne
Westminster Constituency
Horsham

Supplier Information

Number of Suppliers
1
Supplier Name

IDVERDE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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