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Design and Installation of the East Midlands Pavilion at UKREiiF 2027

East Midlands Combined Authority

This public procurement record has 3 releases in its history.

Tender

12 Oct 2026 at 10:56

Tender Notice
Tender

12 Oct 2026 at 09:45

Tender Notice
Tender

09 Oct 2026 at 16:38

Tender Notice
Summary of the contracting process

East Midlands Combined Authority is seeking one supplier to design and install the Team East Midlands pavilion at UKREiiF, the UK’s real estate investment and infrastructure forum. The work covers the full delivery process, from developing the design concept through project governance and management to on-site installation and delivery. The pavilion will represent the East Midlands, which comprises Derbyshire, Nottinghamshire, Derby and Nottingham. This is event design and installation work, classified as event services (CPV 79952000), and is categorised as works. The authority’s stated regional priorities include economic growth, transport, housing, skills and adult education, green growth and the visitor economy. The commission is for the pavilion at the three-day UKREiiF event.

The buyer invited offers through an open, below-threshold procedure, with the contract intended for a single provider covering the full scope. The tender submission deadline was 6 November 2026 at 11:00 UTC. The contract is scheduled to run from 4 January to 4 June 2027, with no extension option. Its maximum total value is £130,000. The procurement is not divided into lots. Small and medium-sized enterprises are identified as suitable. The award criteria are set out in the tender documentation; the published process information does not give their weighting or scoring basis. Bidders are expected to submit the required attachments through the e-procurement portal, as directed in the invitation to tender.

This opportunity suits event design, exhibition and installation businesses able to deliver a complete pavilion commission rather than a discrete standalone service. Suppliers will need to combine creative concept development with project governance and management, then carry the design through to practical on-site delivery. The single-provider arrangement makes integrated planning and control across the whole scope important. The buyer allows the provider to use subcontractors where needed to meet the requirements, which may help suppliers assemble specialist design, fabrication, technical or installation capabilities. SMEs are explicitly considered suitable. The work is focused on representing the East Midlands at a major real-estate and infrastructure forum, so relevant experience delivering event pavilions or comparable exhibition environments would be commercially pertinent; no specific accreditation or minimum experience threshold is stated in the process information.

How relevant is this notice?

Notice Information

Notice Title

Design and Installation of the East Midlands Pavilion at UKREiiF 2027

Notice Description

This Team East Midlands opportunity is advertised to set out the mandatory and required services, Deliverables, standards, outputs and outcomes for the design and installation of the Team East Midlands pavilion at UKREiiF 2027, from design concept, project governance and management, through to onsite delivery. The contract will be awarded to a single provider, who will be responsible for delivering the full scope of services. Where necessary, the provider may utilise subcontracting arrangements with third parties to ensure all contract requirements are delivered effectively and in full. The East Midlands Combined Authority (EMMCA) is led by Mayor of the East Midlands, Claire ward and covers the four local authority areas of Derbyshire, Nottinghamshire, Derby and Nottingham. Its priorities include economic growth, transport, housing. Skills and adult education, green growth and the visitor economy. UKREiiF is the UK's largest real estate investment and infrastructure forum. It is a three-day major event that was established in 2022, defying expectations, attracting thousands of domestic and international developers, investors, Authority's and built environment thought leaders. Its aim is to connect people, places and businesses to accelerate and unlock sustainable, inclusive and transformational investment and growth. The contract value is a maximum of PS130,000 in total and the contract term is approx. 6 Months, the contract will be awarded for the initial term from 01/2027 until 06/2027. There are no extensions available for this. Providers will be expected to upload the required attachments into the e-procurement portal as advised in the Invitation to Tender document. The award criteria is set out within the attached Invitation to Tender documentation. Bidders can apply for this oppertunity by using the following link https://eastmidlandsca--prospend.vf.force.com/apex/CS_ContractPage?filters=&page=1&Preview=Yes&searchStr=&SearchType=Projects&sortStr=Alphabetical&uid=a1MPy00000EXLFJMA5&sfdcIFrameOrigin=https://eastmidlandsca.lightning.force.com and registering for an account on the Atamis system and then clicking on the register button for this opportunity

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e0d0ad97-b51f-4690-a9ea-34e4bc4bef3a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/8c5c952b-376a-46d4-8635-c3fba0288d03
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
£130,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Oct 2026Yesterday
Submission Deadline
6 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
4 Jan 2027 - 4 Jun 2027 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Midlands Combined Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHESTERFIELD
Postcode
S40 1SA
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF12 East Derbyshire
Delivery Location
TLF East Midlands (England)
Local Authority
Chesterfield
Electoral Ward
Spire
Westminster Constituency
Chesterfield

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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