Tender

Clinical Engineering Service - Medical Devices

OXFORD HEALTH NHS FOUNDATION TRUST

This public procurement record has 1 release in its history.

Tender

12 Nov 2025 at 15:27

Tender Notice
Summary of the contracting process

Oxford Health NHS Foundation Trust is seeking to procure a Clinical Engineering Service for managing medical devices. This tender, titled "Clinical Engineering Service - Medical Devices", falls under the medical equipments industry category. The contract, set to begin on 1st April 2026, will initially run for three years with an option to extend for an additional two years. The service will operate within Oxford, United Kingdom, specifically aiding Oxford Health NHS Trust's facilities. The procurement is currently in the tender stage, with submissions required by 19th December 2025. This open procedure is above the threshold, highlighting a significant opportunity with a contract value ranging from £1,200,000 to £1,800,000.

This tender presents an opportunity for businesses specialising in clinical engineering services, particularly those adept at supporting large-scale medical device management and servicing. Startups and SMEs, as well as VCSEs, are encouraged to apply, reflecting the Trust's inclusivity to varied business sizes. Companies with expertise in asset management, device servicing, and lifecycle planning will find this opportunity particularly appealing, as they will contribute to the operational efficiency of the NHS's medical resources. By engaging in this contract, businesses can expand their portfolio and establish a pivotal role in the healthcare management sector.

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Notice Information

Notice Title

Clinical Engineering Service - Medical Devices

Notice Description

We are tendering for a clinical engineer service to support our management of medical devices across Oxford Health NHS Foundation Trust (OHFT). The contract will start from 1st April 2026 and initially run for 3 years with the option for OHFT to extend by a maximum of a further 2 years (5 years in total) with breaks in contract available at the end of year 3 and year 4. We will ask the new company to work with the incumbent company to manage a smooth transition and to start mobilisation prior to the start of the contract. The key components of the contract include managing our master asset list, preparing new devices for use in services, servicing all medical devices at least annually in line with warranties and manufacturing requirements, responding to issues with devices from clinical teams and completing repairs with devices. As well as providing OHFT with advice as requested, which will include support with identifying new devices/models, input into clinical evaluations and an annual age/condition analysis of all devices in August of each year to support life cycle planning. Additional information: To express interest and participate in the tender, please register and apply via Atamis e-sourcing portal https://health-family.force.com/s/Welcome. Should Tenderers have any queries, or having problems using the portal, they should contact Helpdesk at: Phone: 0800 9956035 E-mail: support-health@atamis.co.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e11828c5-a56f-4786-ae6a-91bc22cbb379
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/82e8c9b5-8974-4268-a34d-21c6fa57cfeb
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

33 - Medical equipments, pharmaceuticals and personal care products

CPV Codes

33100000 - Medical equipments

Notice Value(s)

Tender Value
£1,800,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Nov 20253 months ago
Submission Deadline
19 Dec 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
OXFORD HEALTH NHS FOUNDATION TRUST
Contact Name
Suzie Smith (RNU)
Contact Email
susannah.smith@oxfordhealth.nhs.uk
Contact Phone
07350 422514

Buyer Location

Locality
OXFORD
Postcode
OX4 4XN
Post Town
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Oxford
Electoral Ward
Littlemore
Westminster Constituency
Oxford East

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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