Tender

New Town Council Website

YEOVIL TOWN COUNCIL

This public procurement record has 1 release in its history.

Tender

17 Nov 2020 at 13:09

Tender Notice
Summary of the contracting process

Yeovil Town Council is seeking tenders for the design, building, and hosting of a new website to enhance their online service offerings for the local community of Yeovil, which consists of approximately 45,000 residents. This tender falls under the IT services industry and employs a limited procurement method through competitive quotations. Interested parties should submit their proposals before the deadline on 18th December 2020. The contract is expected to commence on 4th January 2021 and run until 4th January 2026, with an estimated contract value of £6,000.

This procurement presents a valuable opportunity for small and medium-sized enterprises (SMEs) specialising in web design and development, particularly those experienced in creating accessible and user-friendly websites for local governments. Businesses that focus on integrated solutions, such as hosting and ongoing support services, will find this tender aligns well with their capabilities, especially if they can demonstrate compliance with GDPR and accessibility standards. Such prospective contractors should also be prepared to offer training services for local council staff to ensure they can effectively manage the site post-launch.

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Notice Information

Notice Title

New Town Council Website

Notice Description

Design, build and hosting of a new website for a Town Council. NEW WEBSITE SPECIFICATION OVERVIEW Yeovil Town Council is a tier of local government which covers an administration area of Yeovil serving 45,000 residents. The services provided include events, allotments, community halls, public toilets, local planning representation and other shared amenities. The Council is made up of 24 elected Councillors and a team of 11 staff. The website will provide an opportunity for some aspects of the work and information to be accessed, relevant forms downloaded and payments to be made by members of the public. There will also be an area specifically for Councillors to log into to gain access to minutes, agendas, meeting notices and confidential papers. CONTENT STRUCTURE Standard CMS Page - Picture, text and contact details - Can link up to other websites Bespoke Email form (detail to be provided by Yeovil Town Council) - Allotment enquiry/application form - Halls for hire enquiry form - Online contact form - Mayor enquiry form Gateway to payment - Use payments for allotment rent and hall rent (simple method for user to type in a reference and pay) TC need to agree what method of payment to use i.e. PayPal, strike etc. Allotments - locations - to include an electronic map Halls for hire - location - to include an electronic map Halls for hire - availability - to include a user-friendly calendar system that can be used on mobile and desktop (please advise what system you use) Public Toilets - location - to include an electronic map SEARCH - to search for words on the website and pick up relevant information COUNCILLOR LOG IN - secure area for each councillor to log in and access confidential papers FACEBOOK - button to link with the Yeovil Town Council Facebook page DESIGN Design must be agreed before first payment. No design work has been completed so must be included. Town Crest must be included on home page. Typical colours for Yeovil Town Council are green and blue, with some gold (see colours in crest at start head of this document). Responsive design - compatible with desktop, tablet and mobile. ACCESSIBILITY https GDPR and DDA compliant in accordance with Web Content Accessibility Guidelines. BROWSER AND DEVICE SUPPORT Chrome, Safari, Internet Explorer/Edge, Firefox and any other browsers as advised by designer. HOSTING The website requires hosting and back-up. Please specify annual cost for this separately. The domain name is www.yeovil.gov.uk (information on existing host will be provided to successful tenderer). TRAINING, MAINTENANCE AND SUPPORT The CMS pages will be updated by Yeovil Town Council staff, therefore training will be required. Any other upgrades to remain compliant will be requested to be carried out by successful tenderer. Please specify costs for these aspects separately. Apply in writing or via email to: Yeovil Town Council

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e1aec16c-f034-453c-872a-06ee5201a443
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/6e71559f-c47e-490d-ba16-1f63dbf0443d
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Competitive quotation (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£6,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Nov 20205 years ago
Submission Deadline
18 Dec 2020Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
4 Jan 2021 - 4 Jan 2026 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
YEOVIL TOWN COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
YEOVIL
Postcode
BA20 1PQ
Post Town
Bath
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK6 North Somerset, Somerset and Dorset
Small Region (ITL 3)
TLK62 Somerset
Delivery Location
Not specified
Local Authority
Somerset
Electoral Ward
Yeovil South
Westminster Constituency
Yeovil

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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