Tender

Provision of Gloucester Tall Ships Festival Event Organiser

GLOUCESTER CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

13 Jul 2020 at 10:56

Tender Notice
Summary of the contracting process

The Gloucester City Council is seeking an Event Organiser for the Gloucester Tall Ships Festival, scheduled to take place at Gloucester Docks. The procurement, classified under festival and event services, is currently in the tender stage, with submissions due by 12 August 2020. The winning contractor will be responsible for managing the festival in 2021, with a potential to plan for additional festivals in 2023, 2025, and 2027. The total value of the contract is £200,000, and the contract period will commence on 13 October 2020 and conclude on 31 May 2027.

This tender presents a significant opportunity for businesses involved in event management, production, and festival organisation, particularly those that excel in large-scale community events and can demonstrate experience in managing logistical complexities in outdoor settings. Small and medium-sized enterprises (SMEs) are particularly encouraged to apply, as they can leverage this project to expand their portfolio and enhance their visibility in the public sector. Competitors should be prepared to work collaboratively with multiple stakeholders, including local councils and various landowners within the festival site.

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Notice Information

Notice Title

Provision of Gloucester Tall Ships Festival Event Organiser

Notice Description

Gloucester Tall Ships Festival began in 2007 and has been held every 2 years since then. The festival runs for three days from the Saturday until Monday taking place on the last bank holiday in May. Gloucester City Council (the Authority) are inviting the successful supplier to decide if they would like to continue with this date or if they would like to move to the first bank holiday, based upon the availability of ships for both of these dates. The festival site location is Gloucester Docks - the site is divided into several sections and each section has a different landowner. These are: Gloucester City Council, The Canal and River Trust and Peel Holdings. The premises licence is held by the Gloucester Docks Estate Company ( GDECL) a group made up of residential and business owners on the site. There are 2 museums on the site and various businesses, bars and restaurants. The successful supplier will manage all aspects of the production of a Gloucester Tall Ships Festival in 2021. Following a review after the 2021 festival, it is anticipated that the appointed supplier will undertake the planning for and provision of up to 3 successive festivals in 2023, 2025 and 2027.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e1fb881e-3c14-44c6-a652-a1a0a52fee93
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/6b3fc0cc-5148-4298-909a-9798a24e7d98
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

79953000 - Festival organisation services

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Jul 20205 years ago
Submission Deadline
12 Aug 2020Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
12 Oct 2020 - 31 May 2027 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GLOUCESTER CITY COUNCIL
Contact Name
Roland Halford
Contact Email
roland.halford@gloucester.gov.uk
Contact Phone
+44 1452396320

Buyer Location

Locality
THE DOCKS
Postcode
GL1 2EQ
Post Town
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
TLK South West (England)
Local Authority
Gloucester
Electoral Ward
Westgate
Westminster Constituency
Gloucester

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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