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ESPO Call Off - Uplift, Record Storage, Moving and Retrieval Services

West Sussex County Council

This public procurement record has 1 release in its history.

Award

20 Jul 2026 at 09:50

Award Notice
Summary of the contracting process

West Sussex County Council procured uplift, record storage, moving and retrieval services. The requirement covers collecting records, storing them securely, moving them between locations and retrieving them when needed. It is a services contract, classified under data storage services (CPV 72317000). Delivery is associated with Chichester, West Sussex, including the council’s address on West Street. The council is the buying organisation and the requirement supports the management and continued access of its physical records. This is a specialist records-management and document-storage service rather than a general removals contract, so relevant suppliers are likely to provide secure storage, controlled movement, retrieval and associated records-handling operations for a public-sector customer.

The procurement has been awarded and the tender is complete. West Sussex County Council used a selective call-off from a framework agreement. The tender submission deadline was 18 May 2026 at 12:00. The contract was awarded to OASIS UK on 25 May 2026 for £234,220.82 including the stated currency of GBP. The awarded contract period runs from 1 June 2026 to 31 May 2028. The award is active, and the contract covers the full requirement for uplift, record storage, moving and retrieval services. The published process identifies one supplier and does not divide the requirement into separate lots. The procurement was not designated as suitable for SMEs or voluntary, community and social enterprises.

For a supplier assessing future opportunities with West Sussex County Council, this award demonstrates demand for an integrated records-handling service combining uplift, secure storage, transport and retrieval. A credible competitor would need the operational capacity to manage a public-sector records estate over a sustained contract, with reliable collection and movement arrangements, secure storage facilities, accurate inventory and tracking controls, and responsive retrieval and delivery processes. Experience in records management, archive or document storage, and evidence of dependable service continuity would strengthen its position. The requirement suits established specialist providers able to coordinate end-to-end handling rather than firms offering only removals, warehousing or generic data storage. The council’s use of a framework call-off also indicates that framework access and compliant call-off delivery are commercially relevant.

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Notice Information

Notice Title

ESPO Call Off - Uplift, Record Storage, Moving and Retrieval Services

Notice Description

Provision of Uplift, Record Storage, Moving and Retrieval Services

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e2062fde-9680-4001-b3c4-77ff8161b764
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/89eea176-aafe-4466-af99-dd92badb998d
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72317000 - Data storage services

Notice Value(s)

Tender Value
£234,220 £100K-£500K
Lots Value
Not specified
Awards Value
£234,220 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
20 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
25 May 20264 months ago
Contract Period
1 Jun 2026 - 31 May 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Sussex County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHICHESTER
Postcode
PO19 1RQ
Postcode Area
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ27 West Sussex (South West)
Delivery Location
TLJ South East (England)
Local Authority
Chichester
Electoral Ward
Chichester Central
Westminster Constituency
Chichester

Supplier Information

Number of Suppliers
1
Supplier Name

Oasis

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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