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WP4191 - Committee Management Information System (CMIS)

Walsall Council

This public procurement record has 1 release in its history.

Award

20 Jul 2026 at 11:31

Award Notice
Summary of the contracting process

Walsall Metropolitan Borough Council procured a Committee Management Information System (CMIS), classified as software and information systems. The requirement is for a web-based platform managed by Democratic Services. It enables the council to create and maintain committee agendas, minutes and other governance documents in a system accessible to the public, while providing secure storage for confidential records. The work is for the council’s operations in Walsall, at the Civic Centre on Darwall Street. This is a software supply requirement rather than construction or a general professional service, and is suitable for small and medium-sized enterprises.

The procurement is complete and was awarded on 23 February 2026 to ASTECH CONSULTANTS LIMITED. It used a selective procedure as a call-off from a framework agreement. The tender submission deadline was 13 January 2026 at 12:00 UTC. The awarded value was £11,600. The awarded contract period runs from 1 May 2026 to 30 April 2028. The wider tender had an estimated value of £13,920, with a stated contract period from 1 May 2026 to 30 April 2027. The award is active, and the selected supplier is an SME. The requirement was evaluated through the framework call-off process.

This award demonstrates a defined requirement for committee-management software within local government, combining public-facing publication with controlled handling of confidential governance records. Relevant competitors would need to provide or implement a reliable web-based system for Democratic Services, with practical tools for preparing and maintaining agendas, minutes and related documents. They would also need to demonstrate appropriate access controls and secure storage for sensitive records, alongside a public interface that supports straightforward access to published material. Experience supplying councils or other public-sector governance teams would strengthen credibility, as would the ability to support users, manage document workflows and operate effectively through a framework call-off route.

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Notice Information

Notice Title

WP4191 - Committee Management Information System (CMIS)

Notice Description

The CMIS (Committee Management Information System) is a web-based platform managed by Democratic Services, which allows the Council to maintain agendas, minutes, and other governance documents in a publicly accessible system. It also provides secure storage for confidential records.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e21e9b02-cc47-4dbf-9626-f051f00d3bb7
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/bc42a2bc-bf94-4d67-8c58-631b65522651
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£13,920 Under £100K
Lots Value
Not specified
Awards Value
£11,600 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
20 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
23 Feb 20267 months ago
Contract Period
1 May 2026 - 30 Apr 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Walsall Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WALSALL
Postcode
WS1 1TP
Postcode Area
Walsall
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG38 Walsall
Delivery Location
Not specified
Local Authority
Walsall
Electoral Ward
St Matthew's
Westminster Constituency
Walsall and Bloxwich

Supplier Information

Number of Suppliers
1
Supplier Name

ASTECH CONSULTANTS LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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