Planning

Fourth Plinth Commission Unveiling Event Production

TRANSPORT FOR LONDON

This public procurement record has 1 release in its history.

Planning

10 May 2024 at 16:06

Planned Procurement Notice
Summary of the contracting process

The Greater London Authority (GLA) is planning to commission the Fourth Plinth Unveiling Event Production via a tender process managed by Transport for London. The contract falls under the industry category of Cultural event organisation services and has a budget of £36,000. The event will take place in London, with the unveiling scheduled for late Summer 2024. Interested businesses must express interest by 24th May, with tender documents expected to be issued during the week commencing 27th May.

This tender opportunity to manage the unveiling event presents a chance for businesses in the cultural event organization services sector to showcase their expertise. Small and medium enterprises (SMEs) and Voluntary, Community and Social Enterprise (VCSE) organisations are encouraged to participate. With a minimum contract value of £30,000, suitable businesses should have prior relevant experience in organising similar high-profile events attended by both media representatives and the public.

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Notice Information

Notice Title

Fourth Plinth Commission Unveiling Event Production

Notice Description

The Culture Team at the Greater London Authority (GLA) are seeking a costed creative and production management response to stage the unveiling of a new artwork on the Fourth Plinth on Trafalgar Square. The Fourth Plinth is in the northwest corner of Trafalgar Square and lay empty for many years. However, it is now used to display a series of temporary works of art commissioned from leading national and international artists. The Mayor of London, who took on responsibility for Trafalgar Square in 2003, and the Fourth Plinth Commissioning Group, a panel of specialist advisors, guide and monitor the programme of contemporary art commissions. The Fourth Plinth is one of the most-high profile and successful public art commissioning programmes in the UK. Through the commissioning process two new works are chosen on a bi-annual basis. This tender relates to the 15th commission which is 'Improntas (Imprints)' by Teresa Margolles. The unveiling is the first time the press and public will be able to view the new work in its full-size form; hence a distinctive and creative approach is required. Specialist art contractors have been contracted by the artist to fabricate and install the work on Trafalgar Square in late Summer 2024. It is anticipated that the appointed supplier will work in conjunction with the contractor to ensure the work is kept from view, and to ensure that infrastructure (and hence costs) is shared to deliver the unveiling. Due to the profile of the Fourth Plinth Commissioning Programme, and the popularity of the artist and subject matter, it is anticipated that the unveiling will attract a significant media interest as well as a smaller public presence. We are therefore, seeking a high quality, creative and professional production and crowd management / health and safety response to this event brief. The procurement process is managed by Transport for London on behalf of the GLA. If you wish to express an interest in being invited to tender for this opportunity please do so via email to v_AlexGordon@tfl.gov.uk. The closing date for expressing an interest is Friday 24th May. We expect to then issue tender documents to all interested suppliers via our SAP Ariba tender portal in the week commencing 27th May (which will contain a more detailed specification of requirements), with three weeks then given to submit a response. In order to receive the tender documents you will need to register on the portal before the tender is issued. We will reply to your Expression of Interest with details of how to do so. Please note that included within the tender will be a request for demonstration of previous relevant experience. Only suppliers able to demonstrate relevant experience will have their tender response considered.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e229d3a4-9cc6-4825-b169-d3a182abdde5
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/3c1284a0-5076-430f-8654-cbb1e5f7ea5f
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952100 - Cultural event organisation services

Notice Value(s)

Tender Value
£36,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 May 20241 years ago
Submission Deadline
Not specified
Future Notice Date
29 May 2024Expired
Award Date
Not specified
Contract Period
14 Jul 2024 - 4 Oct 2024 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TRANSPORT FOR LONDON
Contact Name
Alex Gordon
Contact Email
v_alexgordon@tfl.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
SE1 8NJ
Post Town
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
TLI London
Local Authority
Southwark
Electoral Ward
Borough & Bankside
Westminster Constituency
Bermondsey and Old Southwark

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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