Award

Koha Library Management System

THE NATIONAL ARCHIVES

This public procurement record has 1 release in its history.

Award

03 Mar 2026 at 09:38

Award Notice
Summary of the contracting process

The procurement process initiated by The National Archives, based in Richmond, England, has reached the award stage for its "Koha Library Management System" contract, a library software package under industry category CPV 48160000. The contract, valued at £17,822.40, was awarded to Open Fifth Limited, a small to medium-sized enterprise (SME) located in Bridport, Dorset. The selective procurement was conducted via a call-off from a framework agreement, with the tender period concluding on 27 February 2026. The contract will commence on 1 April 2026 and remain in effect until 31 March 2028, enabling efficient library management through a web-based application (SAAS).

This tender presents growth opportunities for SMEs specialising in library software solutions. The procurement method of calling off from a framework agreement typically suits companies that are already approved suppliers, providing them streamlined access to public contracts. Given the focus on library software and the buyer's interest in SMEs, businesses with expertise in software development and systems integration for libraries are particularly well-positioned to compete. This award marks active engagement in the digital transformation space within public sector organisations, potentially opening doors for further collaborations and contract opportunities.

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Notice Information

Notice Title

Koha Library Management System

Notice Description

Koha Library Management System web based application (SAAS).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e28ad02c-93b2-4bdb-b809-1181d4c1a23e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5e9e4711-91a1-4157-abe3-ebb0b79bb7ea
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48160000 - Library software package

Notice Value(s)

Tender Value
£17,822 Under £100K
Lots Value
Not specified
Awards Value
£17,822 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
3 Mar 20261 months ago
Submission Deadline
27 Feb 2026Expired
Future Notice Date
Not specified
Award Date
27 Feb 20261 months ago
Contract Period
31 Mar 2026 - 31 Mar 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE NATIONAL ARCHIVES
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
RICHMOND
Postcode
TW9 4DU
Post Town
Twickenham
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI75 Hounslow and Richmond upon Thames
Delivery Location
Not specified
Local Authority
Richmond upon Thames
Electoral Ward
Kew
Westminster Constituency
Richmond Park

Supplier Information

Number of Suppliers
1
Supplier Name

OPEN FIFTH

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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