Award

Document Controller

WEST MIDLANDS COMBINED AUTHORITY

This public procurement record has 1 release in its history.

Award

10 Nov 2025 at 15:43

Summary of the contracting process

The procurement process involves the West Midlands Combined Authority, who have successfully awarded a contract for document management services titled "Document Controller" under CPV code 72512000. This project pertains to the Camp Hill Rail Line in the West Midlands, UK, with a contractual timeline extending from 8th September 2025 to 3rd April 2026. The tender was conducted through a selective procurement method as a call-off from a framework agreement, and the award was made to Waterman Aspen Ltd, with a contract value of £51,094.40. The award notice was published on 10th November 2025, following the award status becoming active on 5th November 2025.

This tender offers business growth opportunities particularly for companies specialising in document management services. While the contract has already been awarded to a large enterprise, smaller businesses might consider partnering or subcontracting opportunities with the main supplier, Waterman Aspen Ltd, to gain experience and visibility in the sector. Companies with expertise in managing large-scale documents and those looking to establish a foothold in public sector rail projects within the UK, specifically in the West Midlands, would be well-suited to compete for similar future contracts. The involvement in such procurement processes can enhance their portfolio and expand their business reach in the document management services category.

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Notice Title

Document Controller

Notice Description

Appointment of a temporary Document Controller for the Camp Hill Rail Line - Package 1.

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e37a5479-51d3-438b-9bc2-164d8088d493
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d626701f-b1bb-48de-9f42-5bca3630dc03
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support


CPV Codes

72512000 - Document management services

Notice Value(s)

Tender Value
£51,094 Under £100K
Lots Value
Not specified
Awards Value
£51,094 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
10 Nov 20253 months ago
Submission Deadline
2 Sep 2025Expired
Future Notice Date
Not specified
Award Date
5 Nov 20253 months ago
Contract Period
7 Sep 2025 - 3 Apr 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
WEST MIDLANDS COMBINED AUTHORITY
Contact Name
Sue White
Contact Email
sue.white@wmca.org.uk
Contact Phone
Not specified

Buyer Location

Locality
BIRMINGHAM
Postcode
B19 3SD
Post Town
Birmingham
Country
England

Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)

Local Authority
Birmingham
Electoral Ward
Newtown
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
1
Supplier Name

WATERMAN ASPEN

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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