Award

Design and Replacement of Conference Equipment

BOURNEMOUTH CHRISTCHURCH AND POOLE COUNCIL

This public procurement record has 2 releases in its history.

Award

24 Jun 2025 at 11:12

Award Notice
Award

14 Nov 2024 at 09:34

Award Notice
Summary of the contracting process

The procurement process for the "Design and Replacement of Conference Equipment" contract was conducted by Bournemouth Christchurch and Poole Council, located in Bournemouth, England. This procurement, classified under the industry category of video-conferencing equipment, encompasses the design, supply, installation, and maintenance of an audio-visual system in the Council Chamber and HMS Phoebe Rooms. The process followed a selective procurement method, specifically using a restricted procedure. Key stages included the tender period, which concluded on 18th October 2024, and the active contract period from 30th October 2024 to 29th October 2027. The procurement process reached the award stage, with VP-AV Ltd, a SME, being the awarded supplier as of 29th October 2024.

The tender presents substantial opportunities for businesses seeking to grow, particularly those involved in audio-visual and communication technology sectors. As the contract is valued at £300,000 and suited to SMEs, it offers a lucrative chance for small to medium-sized enterprises specialising in integrated AV solutions. Companies capable of providing comprehensive design and maintenance services would be well-suited to compete in similar future opportunities, thereby extending their market reach and strengthening their portfolio within the public sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Design and Replacement of Conference Equipment

Notice Description

This contract is for the design, supply, installation and maintenance of the Audio Visual, Speech reinforcement and webcasting system in the Council Chamber and HMS Phoebe Rooms. The Contract shall include for initial design, build and commissioning to provide a complete "turn-key" product.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e3d8c063-c6db-4acd-921f-1ccccbce0cff
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/3b7a0d02-6f8b-4ba0-8b02-8bfbd28f92b6
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

CPV Codes

32232000 - Video-conferencing equipment

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
Not specified
Awards Value
£635,705 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
24 Jun 20258 months ago
Submission Deadline
18 Oct 2024Expired
Future Notice Date
Not specified
Award Date
29 Oct 20241 years ago
Contract Period
30 Oct 2024 - 29 Oct 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BOURNEMOUTH CHRISTCHURCH AND POOLE COUNCIL
Contact Name
Not specified
Contact Email
procurement@bcpcouncil.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BOURNEMOUTH
Postcode
BH2 6DY
Post Town
Bournemouth
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK6 North Somerset, Somerset and Dorset
Small Region (ITL 3)
TLK63 Bournemouth, Christchurch and Poole
Delivery Location
TLK South West (England)
Local Authority
Bournemouth, Christchurch and Poole
Electoral Ward
Bournemouth Central
Westminster Constituency
Bournemouth West

Supplier Information

Number of Suppliers
1
Supplier Name

VP-AV

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-e3d8c063-c6db-4acd-921f-1ccccbce0cff-2025-06-24T12:12:12+01:00",
    "date": "2025-06-24T12:12:12+01:00",
    "ocid": "ocds-b5fd17-e3d8c063-c6db-4acd-921f-1ccccbce0cff",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "BOURN001-DN744197-03593712",
        "title": "Design and Replacement of Conference Equipment",
        "description": "This contract is for the design, supply, installation and maintenance of the Audio Visual, Speech reinforcement and webcasting system in the Council Chamber and HMS Phoebe Rooms. The Contract shall include for initial design, build and commissioning to provide a complete \"turn-key\" product.",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "32232000",
            "description": "Video-conferencing equipment"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "South West",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "South West",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 300000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "tenderPeriod": {
            "endDate": "2024-10-18T14:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2024-10-30T00:00:00Z",
            "endDate": "2027-10-29T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-CFS-207906",
            "name": "Bournemouth Christchurch and Poole Council",
            "identifier": {
                "legalName": "Bournemouth Christchurch and Poole Council"
            },
            "address": {
                "streetAddress": "BCP Council, Civic Centre, Bourne Avenue",
                "locality": "Bournemouth",
                "postalCode": "BH2 6DY",
                "countryName": "England"
            },
            "contactPoint": {
                "email": "procurement@bcpcouncil.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-133808",
            "name": "VP-AV Ltd",
            "identifier": {
                "legalName": "VP-AV Ltd"
            },
            "address": {
                "streetAddress": "SP10 3UR"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-207906",
        "name": "Bournemouth Christchurch and Poole Council"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-e3d8c063-c6db-4acd-921f-1ccccbce0cff-1",
            "status": "active",
            "date": "2024-10-29T00:00:00Z",
            "datePublished": "2024-11-14T09:34:43Z",
            "value": {
                "amount": 300000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-133808",
                    "name": "VP-AV Ltd"
                }
            ],
            "contractPeriod": {
                "startDate": "2024-10-30T00:00:00Z",
                "endDate": "2027-10-29T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/d1e8e5a2-adcd-433a-99b8-a9ceb6b97cff",
                    "datePublished": "2024-11-14T09:34:43Z",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        },
        {
            "id": "ocds-b5fd17-e3d8c063-c6db-4acd-921f-1ccccbce0cff-2",
            "status": "active",
            "date": "2024-10-29T00:00:00Z",
            "datePublished": "2025-06-24T12:12:12+01:00",
            "value": {
                "amount": 335705.83,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-133808",
                    "name": "VP-AV Ltd"
                }
            ],
            "contractPeriod": {
                "startDate": "2024-10-30T00:00:00Z",
                "endDate": "2027-10-29T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "2",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/3b7a0d02-6f8b-4ba0-8b02-8bfbd28f92b6",
                    "datePublished": "2025-06-24T12:12:12+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}