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Repairs & Maintenance of Building Management Systems

Northumbria Police

This public procurement record has 1 release in its history.

Award

26 Aug 2026 at 09:44

Award Notice
Summary of the contracting process

Northumbria Police procured repair and maintenance services for building management systems (BMS) across its premises. The requirement covers both responsive repairs, addressing faults as they arise, and planned repairs and maintenance to keep systems operating effectively. This is a services contract, delivered throughout Northumbria Police premises. The buyer is Northumbria Police, based in Newcastle upon Tyne. The work concerns the maintenance of building management systems rather than general building repairs, so relevant suppliers are those able to service, diagnose and maintain the systems that control and monitor building operations. The procurement was suitable for small and medium-sized enterprises and was not reserved for voluntary, community or social enterprises.

The procurement is complete and was awarded through an open procedure above the applicable threshold. The tender submission deadline was 7 April 2025 at 12:00. Northumbria Police awarded the contract to Glenfield Energy Solutions Ltd on 1 May 2026 for £298,700 including the stated contract value currency of GBP. The contract runs from 1 August 2026 to 31 July 2029, with an initial term of 36 months. The tender description provides for two optional extensions of 12 months each. The award is active. The evaluation basis recorded for this process is the open procedure; the procurement record does not set out separate quality or price weightings.

This award demonstrates established demand from Northumbria Police for a combined responsive and planned BMS repair and maintenance service. A credible future supplier would need practical capability in building management systems, including fault response, diagnosis, repair, scheduled maintenance and ongoing service delivery across multiple police premises. The work suits an SME with sufficient operational capacity to respond to unplanned issues while managing a planned maintenance programme reliably. Experience of working in operational public-sector premises would help demonstrate dependable delivery, coordination and awareness of service continuity requirements. Suppliers should be able to evidence a structured maintenance approach and the technical resources needed to support both reactive call-outs and longer-term system upkeep for this buyer.

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Notice Information

Notice Title

Repairs & Maintenance of Building Management Systems

Notice Description

Northumbria Police have awarded a contract for the Repairs and Maintenance of Building Management Systems (BMS). The works/services to be conducted within this contract is to supply a responsive and planned repairs and maintenance service throughout Northumbria Police premises for an initial contract period of 36 months. There is an option to extend the contract by a further 2 x 12 month period.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e515d2c6-608f-47ac-8f19-08a76f08114d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/6e24cc4f-87a2-4977-83b5-28efcf2fe819
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£298,700 £100K-£500K
Lots Value
Not specified
Awards Value
£298,700 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
26 Aug 2026Yesterday
Submission Deadline
7 Apr 2025Expired
Future Notice Date
Not specified
Award Date
1 May 20263 months ago
Contract Period
1 Aug 2026 - 31 Jul 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Northumbria Police
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE UPON TYNE
Postcode
NE1 3PH
Postcode Area
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
Not specified
Local Authority
Newcastle upon Tyne
Electoral Ward
Monument
Westminster Constituency
Newcastle upon Tyne Central and West

Supplier Information

Number of Suppliers
1
Supplier Name

Glenfield Energy Solutions Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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