Tender

Conference & Catering System

UNIVERSITY OF BRISTOL

This public procurement record has 1 release in its history.

Tender

18 Dec 2017 at 08:30

Tender Notice
Summary of the contracting process

The University of Bristol is currently initiating a tender for a "Conference & Catering System," aimed at enhancing the management of conferencing and catering functions within its Residential and Hospitality Services Division. This open procedure procurement is classified under software package and information systems (CPV code: 48000000) and has a contract value of £400,000. The tender period concludes on 15th January 2018, while the anticipated contract duration starts on 9th April 2018 and could extend up to April 2025 if options are exercised. The delivery location is Bristol, South West, United Kingdom.

This procurement presents substantial opportunities for businesses, particularly those in the software development and services sector, to provide an integrated solution that meets the University's specified requirements for catering and conferencing management. Small and medium-sized enterprises (SMEs) are encouraged to participate, especially those with experience in similar systems, as the University seeks a solution that can be deployed with minimal configuration. Involvement in this tender could help businesses expand their portfolio and establish a long-term relationship with a prestigious educational institution.

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Notice Information

Notice Title

Conference & Catering System

Notice Description

The University of Bristol has approved a business case to procure a system to manage the conferencing and catering functions of its Residential and Hospitality Services Division. The University would expect to deploy the new solution "out of the box" with minimal configuration and it is therefore of the utmost importance that the chosen system offers a suitable level of relevant functionality and is a close fit to the specified requirements. Full requirements are detailed in the procurement document but as a minimum the University would expect the selected product to offer the high-level functionality below: Catering: Catering orders Manage and track delivered catering Manage catering for events Conferencing: Log and track enquiries Generate event proposals Book rooms and catering Produce event schedules, contracts, delegate packs and invoices Track tasks B&B bookings The initial contract period is 5 years plus up to a further 2 years if the options to extend are exercised. The contract duration in Section 1 assumes the options to extend are exercised in full. The minimum contract value is calculated over 5 years. Additional information: Link to eSourcing Portal https://tenders.bris.ac.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e64ec307-c16f-43a9-9f80-292a72b5c196
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/268d7f7e-fc3d-4603-9fdc-5d6bf9dc91f9
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Dec 20178 years ago
Submission Deadline
15 Jan 2018Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
8 Apr 2018 - 8 Apr 2025 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF BRISTOL
Contact Name
Martyn Dean
Contact Email
martyn.dean@bristol.ac.uk
Contact Phone
0117 9546369

Buyer Location

Locality
BRISTOL
Postcode
BS2 8BB
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK51 Bristol, City of
Delivery Location
TLK South West (England)
Local Authority
Bristol, City of
Electoral Ward
Central
Westminster Constituency
Bristol Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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