Award

BBC Records Management, Storage & Retrieval

THE BRITISH BROADCASTING CORPORATION (BBC)

This public procurement record has 2 releases in its history.

Award

09 Sep 2021 at 09:11

Award Notice
Tender

04 Feb 2021 at 16:14

Tender Notice
Summary of the contracting process

The British Broadcasting Corporation (BBC) is currently engaged in a procurement process titled "BBC Records Management, Storage & Retrieval". This initiative falls under the storage and retrieval services category and is based in London, England. The procurement method is an open procedure, and the tender period concluded on 8 March 2021. The contract is valued at £600,000 and spans three years, beginning on 1 September 2021, with options for two 12-month extensions, potentially extending the duration to a total of five years.

This tender presents substantial opportunities for businesses specialising in records management and archival storage solutions. Companies possessing expertise in secure storage and compliance with relevant standards such as EN 16893:2018 and BS 4971:2017, coupled with demonstrated capacity for large-scale projects, are particularly well-suited to compete. The contract will involve various services including retrieval, destruction, and an online tracking system, making it an attractive bid for both SMEs and larger firms capable of managing significant storage requirements.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Information

Notice Title

BBC Records Management, Storage & Retrieval

Notice Description

The BBC is looking to purchase secure records management and archival storage and retrieval service and is acting on its own behalf and as agent for BBC Studios Production Ltd and Children in Need. The records consist of working papers of the BBC relating both to content production (e.g. radio and television programmes and online content) and to business support functions such as HR, property management, legal, rights and commercial activities. The records comprise of predominantly standard storage boxes of semi-active pre-archival material and permanent archive material, including some tubes, non-standard boxes and other items. Services required include pre-storage for semi-active material and for permanent archival storage which must comply with EN 16893:2018 and BS 4971:2017 standard or equivalent (please note BS PD 5454:2012 has been superseded). The records comprise approximately 45,500 linear feet of predominantly standard storage boxes containing approximately 42,500 linear feet of standard (semi-active records) material and 3,000 linear feet of permanent archive material and includes documents, plans in tubes, and some non-standard boxes and other items provided by the BBC (or otherwise) for storage as part of the Services. The Professional Ability, Capacity and Experience of managing the scale of the requirement is a specific mandatory minimum requirement. The services will include retrieval, intake, destruction, scanning, re-boxing and an online tracking and ordering system. Standard Materials are retained according to the BBC's corporate retention schedule, pending appraisal and subsequent actions (destruction, further retention or designated as permanent archival). A smaller proportion (around 10%) has already been designated as archival and must be stored to EN 16893:2018 and BS 4971:2017 standard or equivalent. The BBC seeks a 3-year contract duration with options to extend by 2 x 12 month extensions to a total maximum duration of 5 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e694cbdd-2674-4178-9a9f-e9a5d3801d00
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/146491b9-c380-43a3-9fe4-028c68570cbf
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Other - Open (FTS)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

63121000 - Storage and retrieval services

Notice Value(s)

Tender Value
£600,000 £500K-£1M
Lots Value
Not specified
Awards Value
£600,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
9 Sep 20214 years ago
Submission Deadline
8 Mar 2021Expired
Future Notice Date
Not specified
Award Date
30 Aug 20214 years ago
Contract Period
31 Aug 2021 - 31 Aug 2026 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE BRITISH BROADCASTING CORPORATION (BBC)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W1A 1AA
Post Town
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
West End
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

RESTORE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-e694cbdd-2674-4178-9a9f-e9a5d3801d00-2021-09-09T10:11:26+01:00",
    "date": "2021-09-09T10:11:26+01:00",
    "ocid": "ocds-b5fd17-e694cbdd-2674-4178-9a9f-e9a5d3801d00",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "tender_236235/995731",
        "title": "BBC Records Management, Storage & Retrieval",
        "description": "The BBC is looking to purchase secure records management and archival storage and retrieval service and is acting on its own behalf and as agent for BBC Studios Production Ltd and Children in Need. The records consist of working papers of the BBC relating both to content production (e.g. radio and television programmes and online content) and to business support functions such as HR, property management, legal, rights and commercial activities. The records comprise of predominantly standard storage boxes of semi-active pre-archival material and permanent archive material, including some tubes, non-standard boxes and other items. Services required include pre-storage for semi-active material and for permanent archival storage which must comply with EN 16893:2018 and BS 4971:2017 standard or equivalent (please note BS PD 5454:2012 has been superseded). The records comprise approximately 45,500 linear feet of predominantly standard storage boxes containing approximately 42,500 linear feet of standard (semi-active records) material and 3,000 linear feet of permanent archive material and includes documents, plans in tubes, and some non-standard boxes and other items provided by the BBC (or otherwise) for storage as part of the Services. The Professional Ability, Capacity and Experience of managing the scale of the requirement is a specific mandatory minimum requirement. The services will include retrieval, intake, destruction, scanning, re-boxing and an online tracking and ordering system. Standard Materials are retained according to the BBC's corporate retention schedule, pending appraisal and subsequent actions (destruction, further retention or designated as permanent archival). A smaller proportion (around 10%) has already been designated as archival and must be stored to EN 16893:2018 and BS 4971:2017 standard or equivalent. The BBC seeks a 3-year contract duration with options to extend by 2 x 12 month extensions to a total maximum duration of 5 years.",
        "datePublished": "2021-02-04T16:14:35Z",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "63121000",
            "description": "Storage and retrieval services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    },
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 600000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Other - Open (FTS)",
        "tenderPeriod": {
            "endDate": "2021-03-08T12:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2021-09-01T00:00:00+01:00",
            "endDate": "2026-08-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/d1dfbe21-ed58-4b51-b53b-12bd52682220",
                "datePublished": "2021-02-04T16:14:35Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "BBC eSourcing",
                "url": "https://bbc.bravosolution.co.uk/"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-41085",
            "name": "The British Broadcasting Corporation (BBC)",
            "identifier": {
                "legalName": "The British Broadcasting Corporation (BBC)"
            },
            "address": {
                "streetAddress": "Broadcasting House, Portland Place",
                "locality": "London",
                "postalCode": "W1A 1AA",
                "countryName": "England"
            },
            "contactPoint": {
                "email": "felicity.hendry1@bbc.co.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-182786",
            "name": "RESTORE PLC",
            "identifier": {
                "legalName": "RESTORE PLC"
            },
            "address": {
                "streetAddress": "REDHILL, SURREY, UK"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-41085",
        "name": "The British Broadcasting Corporation (BBC)"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-e694cbdd-2674-4178-9a9f-e9a5d3801d00-1",
            "status": "active",
            "date": "2021-08-31T00:00:00+01:00",
            "datePublished": "2021-09-09T10:11:26+01:00",
            "value": {
                "amount": 600000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-182786",
                    "name": "RESTORE PLC"
                }
            ],
            "contractPeriod": {
                "startDate": "2021-09-01T00:00:00+01:00",
                "endDate": "2026-08-31T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/146491b9-c380-43a3-9fe4-028c68570cbf",
                    "datePublished": "2021-09-09T10:11:26+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}