Tender

Data Centre Generator Maintenance

PORTSMOUTH CITY COUNCIL

This public procurement record has 2 releases in its history.

TenderAmendment

21 Feb 2019 at 11:34

Tender Notice
Tender

21 Feb 2019 at 11:34

Tender Notice
Summary of the contracting process

The Portsmouth City Council is seeking quotes for the maintenance of a 500kva standby generator as part of the Data Centre Generator Maintenance contract. This procurement process, currently in the Tender stage, has a submission deadline of 7th March 2019. The contract will commence on 31st March 2019 and lasts for two years, with the potential for a two-year extension. This open procedure is classified under the CPV code for repair and maintenance services of generators, with delivery locations including Portsmouth and various territories in the UK and beyond.

This tender presents significant opportunities for businesses specialising in generator maintenance and repair services, particularly those capable of providing detailed service plans and emergency support. Small and medium-sized enterprises (SMEs) that can offer competitive quotes with a demonstrated ability to meet the specified service requirements would be particularly well-suited to participate. With the potential for ongoing service contracts and the scalability offered by extensions, this project could be a substantial avenue for business growth in the service sector.

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Notice Information

Notice Title

Data Centre Generator Maintenance

Notice Description

You are invited to submit a quote for the provision of standard generator maintenance. The generator is a SDMO, the size is 500kva, configuration is single standby. The duration of the contract will be 2 years, with the option to extend for a further 2 years in increments to be agreed. The quotes must include; 2 year standard maintenance cost. The frequency of visits is 2 per year (for 1 major and 1 minor annual visits). Emergency call out rates / Engineer call out costs SLA details for emergency call outs Major Service visit includes spin on oil filters and oil sample Oil change (if required) can be quoted separately based on current prices at time of oil change. All works to be completed within in normal working hours (9am - 5pm Mon-Fri) Your submission must include a method statement of how you can meet the following requirements. On each service visit the following work will be carried out in conjunction with manufacturer's recommended checks to each set; * Check and adjust as necessary cooling water level * Check anti-freeze solution is adequate and adjust as necessary * Inspect cooling water hoses and tighten hose clips where necessary. * Inspect immersion heater for satisfactory operation. * Ensure that the battery charging is operating correctly, that the battery electrolyte is at the correct level, top up as required, check specific gravity and measure cold crank amperage (CCA). * Check battery terminals are clean, tight and are protected against corrosion with suitable anti-corrosion compound. * Inspect and clean as necessary the air cleaner. * Inspect and ensure the engine "cold start" heater plug is operating satisfactorily. * Test the level and condition of the engine sump oil and replenish as necessary. * Inspect and ensure the free operation of the engine governor linkage and that the stop start solenoid functions correctly. * Inspect the set generally to ensure the satisfactory tightness of all nuts and bolts. * Inspect the exhaust system and tighten as necessary bolts, clips, etc. * Inspect the electrical control and alternator connections for cleanliness, tighten and ensure all indicator lamps and relays are operating correctly, examine fuses for correct rating and satisfactory condition. * Start and run the set off load. Check the satisfactory operation of voltage, frequency, oil pressure, engine cooling system, battery charging, carry out necessary adjustments. Check for any oil, fuel or water leaks. * On external sets clean and lubricate locks and hinges. * On external sets examine the condition of the weatherproof housing, report only any repair or repainting considered necessary. * Record details of the service on "Generator Record Sheet". Obtain signature of site personnel confirming work has been completed. * On one visit an oil sample will be obtained and analysed to determine the cond... Additional information: Portsmouth City Council is currently in the process of seeking expressions of interest for the following project - Data Centre Generator Maintenance. The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend, https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current Once on the page you can either scroll down or use the search function to find the relevant project. Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e7607fc0-c36b-42fc-8bd7-cdaeb9dfce3e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/0ff7ced8-0c14-489c-8a6e-a391de14a158
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

50 - Repair and maintenance services

CPV Codes

31100000 - Electric motors, generators and transformers

31120000 - Generators

31122000 - Generator units

31127000 - Emergency generator

50532300 - Repair and maintenance services of generators

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Feb 20197 years ago
Submission Deadline
7 Mar 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2019 - 30 Mar 2021 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PORTSMOUTH CITY COUNCIL
Contact Name
Matt Langrish-Beard
Contact Email
matt.langrish-beard@portsmouthcc.gov.uk
Contact Phone
023 9284 1386

Buyer Location

Locality
HAMPSHIRE
Postcode
PO1 2BJ
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
Not specified
Local Authority
Portsmouth
Electoral Ward
Charles Dickens
Westminster Constituency
Portsmouth South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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