Tender

Soft Market Testing - Social intranet software solution

CHESHIRE WEST AND CHESTER BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Tender

22 Oct 2020 at 10:17

Tender Notice
Summary of the contracting process

Cheshire West and Chester Borough Council is seeking solutions through a soft market testing process for a social intranet software solution aimed at enhancing collaboration among its workforce, which includes 3,043 council staff, 70 councillors, and about 2,800 personnel from council-owned companies. The procurement falls under the IT services category, specifically consulting, software development, and support, with the tender published on 22nd October 2020. Interested vendors are required to submit their applications along with product overviews, mandatory criteria compliance, and cost details by the closing date of 11th November 2020, at 10am. The contract period is set to begin on 25th January 2021 and will extend until 24th January 2026.

This tender presents a prime opportunity for businesses specialising in off-the-shelf software solutions, particularly those with expertise in intranet and collaboration technologies. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are encouraged to participate, given the Council's focus on ensuring the solution meets specific mandatory requirements. Successful bidders will offer a product that can enhance communication and knowledge sharing within the organisation, making this an ideal venture for firms that can provide innovative, scalable solutions to meet the needs of a modern, dispersed workforce.

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Notice Information

Notice Title

Soft Market Testing - Social intranet software solution

Notice Description

We are looking to test the market for a social intranet software solution that provides a collaborative and social space that allows colleagues to engage. The solution should connect a modern workforce working from home and other multiple locations with information and a range of engaging and effective tools that encourage collaboration. The product should also provide a knowledge management solution that supports and encourages knowledge sharing. The solution needs to offer a secure mobile version as around 20% of the workforce do not have regular access to computers. The solution needs to be viable for Council staff, councillors and Council Companies staff. Staff figures: Council staff - 3,043 70 Councillors Council Companies staff - circa 2,800 people across the six council-owned companies The solution needs to offer multiple ways of connecting our modern workforce to each other and making two-way communication and engagement easy and rewarding. Staff will use the solution for accessing news and features, finding information, getting the advice and guidance they need to deliver their roles, engaging with each other and sharing knowledge. It must be able to host multiple types of media, such as video, audio etc, and offer high levels of interaction. It must also offer solutions that can serve different types of information to different segregations of the audience service-specific messaging can be delivered. This solution should be primarily an off-the-shelf product with a proven provenance. We are not looking to purchase a bespoke build. A list of our mandatory requirements is also attached. Interested organisations should apply on The Chest (www.the-chest.org.uk) and provide the following : * An overview of their product - marketing literature is permitted * How it meets the mandatory criteria provided * Costing details - a benchmark costing of the 1st year fee plus ongoing maintenance and support fees for subsequent years * List of customers already using the product effectively. Please note that we are not looking for the level of detail we would in a tender. The purpose of the soft market testing is to shortlist companies who we would then contact to arrange an on-line demonstration. To confirm, the solution must be an off the shelf product meeting all of the mandatory requirements set out in the Excel document. Please apply by uploading the required information as follows: * Upload to the Chest * Closing date is 10am Wednesday 11th November 2020

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e9501277-14fa-4755-8479-d4139d32cfcd
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/20e9adc0-d5ce-4f1c-a700-c508ae97bc27
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other -
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Oct 20205 years ago
Submission Deadline
11 Nov 2020Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
25 Jan 2021 - 24 Jan 2026 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CHESHIRE WEST AND CHESTER BOROUGH COUNCIL
Contact Name
Debbie Pitcher
Contact Email
debbie.pitcher@cheshirewestandchester.gov.uk
Contact Phone
+44 1244976943

Buyer Location

Locality
ELLESMERE PORT
Postcode
CH65 0BE
Post Town
Chester
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD6 Cheshire
Small Region (ITL 3)
TLD63 Cheshire West and Chester
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Cheshire West and Chester
Electoral Ward
Central & Grange
Westminster Constituency
Ellesmere Port and Bromborough

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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