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Provision of an E-Procurement and Contract Management System (Proquro)

SOUTHAMPTON CITY COUNCIL

This public procurement record has 1 release in its history.

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17 Sep 2026 at 17:39

Award Notice
Summary of the contracting process

Southampton City Council procured a software service covering the supply, implementation and support of Proquro, a cloud-based e-procurement and contract management platform. The scope includes migrating existing data, training users, integrating the platform with Unit4 Business World, and providing ongoing support. This is an information systems and IT support requirement, classified under CPV 48000000 and 72000000. The service is for the council’s operations in Southampton, with the buying organisation based at the Civic Centre. Businesses relevant to this requirement include providers of SaaS procurement or contract management platforms, implementation partners, data migration specialists, software integration firms and managed support providers able to deliver a combined technology and service package for a local authority.

The procurement has been completed and the contract was awarded to Master Software Solutions on 3 September 2026. The awarded value is £158,821. The contract runs from 3 September 2026 to 31 July 2029. The tender deadline was 19 June 2026 at 12:00. Southampton City Council used a selective procedure through a call-off from the G-Cloud 14 Framework Agreement (RM1557.14). The requirement was treated as a services procurement and was suitable for small and medium-sized enterprises. The award covers the full Proquro platform, implementation, data migration, training, Unit4 Business World integration and ongoing support. The published outcome identifies Master Software Solutions as the active awarded supplier.

This award demonstrates a local authority requirement for a single supplier able to combine specialist procurement software with implementation and long-term support. A credible competitor for comparable work would need a mature SaaS e-procurement and contract management product, with the ability to migrate data securely and train council staff. Experience integrating with Unit4 Business World or similar enterprise finance and business systems would be important, as would reliable support arrangements for an operational public-sector platform. The opportunity also shows that an SME can win this type of requirement through a framework call-off. Suppliers with public-sector delivery experience, strong information governance, effective onboarding methods and the capacity to maintain the service over several years would be well placed when this buyer next needs a similar system.

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Notice Information

Notice Title

Provision of an E-Procurement and Contract Management System (Proquro)

Notice Description

Supply, implementation and support of the Proquro SaaS e-procurement and contract management platform, including data migration, training, Unit4 Business World integration and ongoing support, further to RFQ SCC-2026-0666. Additional information: G-Cloud 14 Framework Agreement (RM1557.14)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ea6d8319-378a-4e58-98d2-c4dd435bfa78
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d82faad1-962b-42bd-a202-c9bb31b25e85
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£158,821 £100K-£500K
Lots Value
Not specified
Awards Value
£158,821 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
17 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
3 Sep 20261 months ago
Contract Period
3 Sep 2026 - 31 Jul 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTHAMPTON CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO14 7LY
Postcode Area
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
Not specified
Local Authority
Southampton
Electoral Ward
Bargate
Westminster Constituency
Southampton Itchen

Supplier Information

Number of Suppliers
1
Supplier Name

MASTER SOFTWARE SOLUTIONS LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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