Award

Bulk Scanning and Off-Site Mailroom Services

MINISTRY OF JUSTICE

This public procurement record has 1 release in its history.

Award

01 May 2025 at 12:01

Award Notice
Summary of the contracting process

The Ministry of Justice, located in London, has concluded the procurement process for the "Bulk Scanning and Off-Site Mailroom Services" contract, with the award being made to XBP Europe Limited. This procurement, classified under the CPV code for scanning services, was carried out through a selective method as a call-off from the London Procurement Partnership Digital Document Solutions Framework. The service will span various regions including British Overseas Territories, Channel Islands, Europe, Isle of Man, and the United Kingdom, amongst others. The contract was awarded on 31 March 2025, with a contract period from 1 April 2025 to 31 March 2027, and includes options to extend for an additional two years.

This contract presents considerable opportunities for large suppliers specialising in digital document processing and service support, offering an estimated value of £9,000,000. Businesses equipped to deliver high-quality, scalable scanning services that meet the needs of diverse and potentially vulnerable users will find this a fertile ground for growth. The requirement for such services ensures ongoing engagement with civil services, particularly suitable for enterprises adept at managing large-scale document handling and those aiming to expand within public sector frameworks.

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Notice Information

Notice Title

Bulk Scanning and Off-Site Mailroom Services

Notice Description

The Bulk Scan service ensures Citizens unable or unwilling to access HMCTS services via digital channels continue to be able to obtain access to justice. The supplier will provide an ongoing Bulk Scan service to support processes requiring service users to submit original documentation as part of ongoing cases and to support vulnerable users who cannot or will not access digital services. This service supports the scanning of original documentation and provides vulnerable users, who cannot access digital services, access to justice whilst reducing the administrative burden of manually handling data. Contract was called off through, and in accordance with the terms and conditions of the London Procurement Partnership Digital Document Solutions (DDS) Framework. Contract is awarded for 2 years with 2, 1 year extension options available.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-eaaa6e93-8955-49c9-8e17-2e7725ca615d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/cd68929c-181f-4366-ac44-838b904e6abf
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79999100 - Scanning services

Notice Value(s)

Tender Value
£9,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
£9,000,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
1 May 20259 months ago
Submission Deadline
1 Mar 2025Expired
Future Notice Date
Not specified
Award Date
30 Mar 202510 months ago
Contract Period
31 Mar 2025 - 31 Mar 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MINISTRY OF JUSTICE
Contact Name
Not specified
Contact Email
hmctscommercial@justice.co.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
SW1H 9AJ
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

XBP EUROPE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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