Award

Provision of Acquisition Safety and Environmental Management System for BFC White Fleet

MINISTRY OF DEFENCE

This public procurement record has 2 releases in its history.

AwardUpdate

13 Feb 2025 at 13:58

Award Notice
Award

13 Feb 2025 at 13:29

Award Notice
Summary of the contracting process

British Forces Cyprus (BFC), under the Ministry of Defence, has completed the procurement process for the provision of an Acquisition Safety and Environmental Management System (ASEMS) for their white fleet of civilian vehicles. This open procedure was above the threshold, and the contract was awarded to CDS Support Ltd. The procurement process involved health and safety consultancy services under CPV code 71317210. The contract, valued at £77,353 GBP, spans five years, commencing on 10 January 2025 and ending on 9 January 2030. Important dates include the tender period closing on 15 November 2024 and the award date on 2 January 2025. The services involve working with the existing document set, performing annual on-site reviews, and possibly attending quarterly progress meetings both virtually and on-site in Cyprus.

This tender represents a significant business growth opportunity for SMEs and health and safety consultancies capable of handling legislative compliance and document management systems. The successful bidder, CDS Support Ltd., will benefit from stable, long-term work and the chance to deepen their expertise while liaising closely with the Ministry of Defence team in Cyprus. Companies specialising in health and safety consultancy with experience in legislative compliance assessments and document management are particularly well-suited to compete in such contracts, highlighting the potential for collaborative and recurring business engagements within the public sector.

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Notice Information

Notice Title

Provision of Acquisition Safety and Environmental Management System for BFC White Fleet

Notice Description

British Forces Cyprus (BFC) sought a third-party contractor capable of sustaining and continuing to update the existing Acquisition Safety and Environmental Management Systems (ASEMS) document set. The contract will be for 5 years, to commence on 10 January 2025, expiring on 09 January 2030. The scope of the contract covers ASEMS provision and maintenance for the white (civilian) fleet vehicles at BFC only. Military vehicles, maritime vessels, aircraft, or other such vehicles as may be present on-island are not included in the scope of this contract. It was important that the contractor was willing and able to work with the existing document set and perform annual reviews (in person, on-island) and attend quarterly progress-based meetings which may be virtually or on-island (as needed). The contract also includes a requirement for up to 5 Legislative Compliance Assessments (LCAs) and BFC may request these at any point during the 5-year contract. BFC is located on the island of Cyprus and the successful contractor will need to travel to the island to deliver some of the contract services. Travel arrangements are addressed in more detail in the ITT documents.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-eb71ae4c-0294-4f53-8ea1-e9adff3f9e8c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f675ea7c-bd74-4462-8962-66d2ec35dbcf
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71317210 - Health and safety consultancy services

Notice Value(s)

Tender Value
£77,353 Under £100K
Lots Value
Not specified
Awards Value
£77,353 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
13 Feb 20251 years ago
Submission Deadline
15 Nov 2024Expired
Future Notice Date
Not specified
Award Date
2 Jan 20251 years ago
Contract Period
10 Jan 2025 - 9 Jan 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MINISTRY OF DEFENCE
Contact Name
Not specified
Contact Email
ukstratcom-comrcl-bfc@mod.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
EPISKOPI
Postcode
BS34 8JH
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
Not specified
Local Authority
South Gloucestershire
Electoral Ward
Stoke Park & Cheswick
Westminster Constituency
Filton and Bradley Stoke

Supplier Information

Number of Suppliers
1
Supplier Name

CDS SUPPORT

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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