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Direct Award for a Video Management and Learning Platform under the SLRA - Framework Agreement for Software Licence Resellers Agreement & Consultancy Services, Agreement Reference: ITS4052 SU using Lot 4 - Commercial Off the Shelf Software (COTS)

University of Chester

This public procurement record has 1 release in its history.

Award

19 Aug 2026 at 16:14

Award Notice
Summary of the contracting process

The University of Chester procured a cloud-based video management and learning platform: the Panopto EDU Platform with capacity for 5,000 full-time equivalent users and Core AI Studio functionality. The requirement covers commercial off-the-shelf software and associated software supply services, delivered for the university in Chester and the wider North West of England. It is a goods procurement focused on software licensing rather than construction, facilities management or general professional services. The purchase was made under the Software Licence Resellers Agreement and Consultancy Services framework, specifically its commercial off-the-shelf software lot. The buyer is the University of Chester, whose procurement team managed the requirement. The platform is intended to support education-related video management and learning, with cloud delivery and artificial intelligence studio capabilities.

This procurement is complete and has been awarded through a direct call-off from a selective framework agreement. The tender deadline was 3 August 2026 at 10:00. Academia Limited was awarded the contract on 7 August 2026, following the framework buyer’s guide identifying it as the first-ranked supplier on the relevant lot and the University of Chester’s review of supplier quotations. The award value is £150,000 including the full contract period, in GBP. The contract runs from 8 August 2026 to 7 August 2029. Academia Limited is the selected supplier. The procurement was evaluated through the framework ranking and review of quotes received, rather than an open competition. The award is active and the tender status is complete.

This award demonstrates demand from the University of Chester for a substantial, cloud-hosted education video and learning platform combining video management, learning functionality and AI-enabled content or production tools. Suppliers seeking to compete for comparable university requirements would need credible expertise in Panopto or an equivalent platform, software licensing for education users, cloud deployment and ongoing platform support. The requirement indicates that suppliers with the capacity to serve around 5,000 full-time equivalent users are relevant, alongside organisations able to provide commercial off-the-shelf software through an approved framework route. Framework positioning, strong supplier ranking and competitive quotation capability were important in this award. The procurement was marked as suitable for SMEs and voluntary, community and social enterprises, although the appointed supplier is a large organisation.

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Notice Information

Notice Title

Direct Award for a Video Management and Learning Platform under the SLRA - Framework Agreement for Software Licence Resellers Agreement & Consultancy Services, Agreement Reference: ITS4052 SU using Lot 4 - Commercial Off the Shelf Software (COTS)

Notice Description

This notice is for a Direct Award for a Video Management and Learning Platform: Panopto EDU Platform: 5,000 FTE, Cloud, Core AI Studio under the SLRA - Framework Agreement for Software Licence Resellers Agreement & Consultancy Services, Agreement Reference: ITS4052 SU, Lot 4 - Commercial Off the Shelf Software (COTS). This award notice follows University of Chester's review of the SLRA framework Buyers Guide, which established that Academia Limited is the first ranked supplier on Lot 4, and the University LIS team's review of the quotes received. This award is made under the framework Call-Off Terms and Conditions. All values in this award notice have been rounded up and are for the full contract period.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ec020fb8-1020-456a-99cd-061bdee2f650
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/bb2f5c75-4469-48e0-bce0-e378d19193a4
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72268000 - Software supply services

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
Not specified
Awards Value
£150,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
19 Aug 20261 weeks ago
Submission Deadline
3 Aug 2026Expired
Future Notice Date
Not specified
Award Date
7 Aug 20263 weeks ago
Contract Period
8 Aug 2026 - 7 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Chester
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHESTER
Postcode
CH1 4BJ
Postcode Area
Chester
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD6 Cheshire
Small Region (ITL 3)
TLD63 Cheshire West and Chester
Delivery Location
TLD North West (England)
Local Authority
Cheshire West and Chester
Electoral Ward
Chester City & the Garden Quarter
Westminster Constituency
Chester North and Neston

Supplier Information

Number of Suppliers
1
Supplier Name

Academia Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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