Planning

Billing and Invoicing Solutions for a Rural Community Heat Network

CAMBRIDGESHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Planning

31 Aug 2022 at 15:09

Market Engagement Notice
Summary of the contracting process

The Cambridgeshire County Council is seeking Billing and Invoicing Solutions for a Rural Community Heat Network. The procurement process is currently in the planning stage. The project involves setting up a heating network for a village in East Cambridgeshire, UK, with specific billing requirements to comply with Heat Trust Rules. The engagement end date for this procurement is set for September 12, 2022.

This tender provides an opportunity for businesses offering billing system solutions to cater to the unique billing needs of a rural community heat network project. Small and medium enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) that specialise in payment processing, standing and variable charges, energy usage tracking, GDPR compliance, and customer service functions are well-suited to compete for this contract. Businesses should ensure their offerings align with the specific requirements outlined by the Cambridgeshire County Council for this tender.

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Notice Information

Notice Title

Billing and Invoicing Solutions for a Rural Community Heat Network

Notice Description

Current Situation Swaffham Prior, a village of around 300 homes in East Cambridgeshire, is to become one of the first villages in the UK to install a heating network into an existing community. Cambridgeshire County Council will be the owner of the Swaffham Prior Heat Network. All homes connected to the network will have an open-source heat meter installed in the property. This heat meter will record energy usage. This energy data will need to be collected and transmitted for processing into monthly invoices. These invoices will consist of a variable charge (the total heat delivered in kWh) and a standing charge (the standard maintenance charge). All billing requirements must comply with the Heat Trust Rules. We are looking for a solution that will: Offer a range of payment processing options to customers on the invoice Include standing and variable charges within each billing invoice Note the amount of energy used each month in kWh as part of the invoice Comply with the Heat Trust Rules. Enable customers to have their bill sent to them via their preferred contact method Provide a customer service function and include these contact details on the customer invoice Apply appropriate GDPR data protection for customer billing information and contact details

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ecc6fd35-1cbd-43b2-8c7d-ca286dbefb4d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a81fb600-1fda-45ec-aca0-5ce1864cfa7b
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48444100 - Billing system

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
31 Aug 20223 years ago
Submission Deadline
Not specified
Future Notice Date
12 Sep 2022Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CAMBRIDGESHIRE COUNTY COUNCIL
Contact Name
Daniel Quantrill
Contact Email
daniel.quantrill@cambridgeshire.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
HUNTINGDON
Postcode
PE28 4YE
Post Town
Peterborough
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Huntingdonshire
Electoral Ward
The Stukeleys
Westminster Constituency
Huntingdon

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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