Planning

Prior information notice -RFI -Workforce Management Solution

NHSBSA

This public procurement record has 2 releases in its history.

Planning

14 Feb 2025 at 10:22

Market Engagement Notice
Planning

13 Feb 2025 at 08:59

Market Engagement Notice
Summary of the contracting process

The National Health Service Business Services Authority (NHSBSA) is seeking a Workforce Management Solution, as detailed in their Prior Information Notice (PIN) - Request for Information (RFI). This procurement falls under the IT services industry category, specifically targeting consulting, software development, Internet, and support, as well as time accounting and human resources software development services. Located in Newcastle, United Kingdom, the procurement is currently in the planning stage, with early market engagement activities concluding on 13 February 2025.

This tender presents growth opportunities for businesses offering managed solutions capable of integrating front and back-office functions, managing workforce schedules, and producing MI reports. Ideal candidates would provide scalable, compliant solutions that include continuous upgrades and possibly AI features, aligning with NHSBSA’s accessibility, data protection, and sustainability standards. Businesses adept in these areas, especially those with strong IT service backgrounds, are well-suited to compete for this £400,000 contract.

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Notice Information

Notice Title

Prior information notice -RFI -Workforce Management Solution

Notice Description

C338643 RFI - The NHSBSA are looking for a solution with similar functionality to our current system, mentioned above, and at least the same level as the current service and ideally to provide enhanced capabilities. RFI - The NHSBSA are looking for a solution with similar functionality to our current system, mentioned above, and at least the same level as the current service and ideally to provide enhanced capabilities .* Managed solution that links front and back-office functions * Manage colleagues time, schedules, shifts and workloads * Produce MI reporting on performance tracking and management * Enable colleagues to use self-serve function for attendance management, annual leave, schedule management and reporting * Flexibility to be a scalable solution with ability to further develop and integrate with other systems * Planned continuous system upgrades throughout contract length * Compliance with government accessibility standards * Compliance with data protection standards * Alignment with NHSBSA sustainability standards and policies * Supplier to carry out, and work with NHSBSA, all work associated with standing up the service and testing * Will consider AI within solution for automation and intervention as long as it doesn't replace human contact Additional information: About NHSBSA: The NHSBSA is a national organisation providing a broad range of business services that support the wider NHS. Further information on our extensive service portfolio can be found at: https://www.nhsbsa.nhs.uk/about-us. Further information related to the early market engagement activities and how to participate can be found in the Additional Information section of the Find a Tender Service Notice, which can be found here: https://www.find-tender.service.gov.uk/Notice/005076-2025

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ed38e81c-d83b-4b9a-adb9-072c6e3d28da
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/41f3b3cf-731d-4d55-904a-fba9609ef295
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

72212450 - Time accounting or human resources software development services

72322000 - Data management services

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Feb 20251 years ago
Submission Deadline
Not specified
Future Notice Date
13 Feb 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHSBSA
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE
Postcode
NE15 8NY
Post Town
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
Not specified
Local Authority
Newcastle upon Tyne
Electoral Ward
Lemington
Westminster Constituency
Newcastle upon Tyne Central and West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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