Award

MH 0105 - Provision of Asset Management Software - AWARD

MIDLAND HEART

This public procurement record has 1 release in its history.

Award

09 Dec 2025 at 10:46

Award Notice
Summary of the contracting process

The public procurement process led by Midland Heart, a housing organisation based in Birmingham, West Midlands, involved the award of a contract for the provision of an Asset Management System. This procurement is central to Midland Heart's strategic objectives, aligning with their 'Tenants at Heart' plan for 2026-2030 and focusing on modernising core systems. The industry category is classified under software packages and information systems. The award stage of this procurement process was finalised on 9th December 2025, with the contract period spanning from 1st September 2025 to 31st August 2030. Although the procurement method was not specified, it was essential in achieving operational efficiency and enhancing tenant services, indicating a collaborative and future-oriented approach.

Businesses in the software development and IT solutions sectors, particularly those already providing specialised systems for housing associations, are primed to leverage this tender for growth. The focus on industry best practices and adaptability to legislative changes suggests that companies offering tailored, off-the-shelf solutions will find opportunities here. This tender not only caters to the enhancement of tenant experience but also allows businesses to expand their footprint in the social housing domain, promoting continued development within this vital sector. Asprey Management Solutions has been awarded the contract, highlighting their capability in delivering such specialised services.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

MH 0105 - Provision of Asset Management Software - AWARD

Notice Description

Midland Heart is seeking to procure a new Asset Management System to support the delivery of our Asset Management Strategy and our forthcoming corporate plan, "Tenants at Heart" 2026-2030. This procurement represents a strategic opportunity to modernise and replace core systems that underpin our Asset Investment Strategy. Our key objectives are to drive operational efficiency by eliminating off-system processes and manual workarounds, while significantly enhancing the tenant journey and overall tenant experience. This initiative forms a critical part of our internal project, "Knowing our Properties", which focuses on strengthening our data, intelligence, and information systems to deliver better, more informed services for our tenants. The asset management software must adhere to industry best practices and be fully supported by a third-party provider. The system should be a proven, largely "off-the-shelf" solution already in use by other comparable Housing Associations. It must offer a clear and ongoing development plan aligned with the requirements of the Social Housing sector , including the ability to adapt to future legislative and business changes / needs.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-eed94ef0-cfa0-42e5-a9dc-693bf83335c8
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/8f93f2f6-0b57-44e9-b674-d57a7be690c9
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Dec 20252 months ago
Submission Deadline
7 Jul 2025Expired
Future Notice Date
Not specified
Award Date
6 Sep 20255 months ago
Contract Period
31 Aug 2025 - 31 Aug 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MIDLAND HEART
Contact Name
Emily Rogers
Contact Email
emily.rogers@midlandheart.org.uk
Contact Phone
03456020540

Buyer Location

Locality
ENGLAND
Postcode
B15 1LZ
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
1
Supplier Name

ASPREY MANAGEMENT SOLUTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-eed94ef0-cfa0-42e5-a9dc-693bf83335c8-2025-12-09T10:46:55Z",
    "date": "2025-12-09T10:46:55Z",
    "ocid": "ocds-b5fd17-eed94ef0-cfa0-42e5-a9dc-693bf83335c8",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "IT-452-105-MH 0105 - AWARD",
        "title": "MH 0105 - Provision of Asset Management Software - AWARD",
        "description": "Midland Heart is seeking to procure a new Asset Management System to support the delivery of our Asset Management Strategy and our forthcoming corporate plan, \"Tenants at Heart\" 2026-2030. This procurement represents a strategic opportunity to modernise and replace core systems that underpin our Asset Investment Strategy. Our key objectives are to drive operational efficiency by eliminating off-system processes and manual workarounds, while significantly enhancing the tenant journey and overall tenant experience. This initiative forms a critical part of our internal project, \"Knowing our Properties\", which focuses on strengthening our data, intelligence, and information systems to deliver better, more informed services for our tenants. The asset management software must adhere to industry best practices and be fully supported by a third-party provider. The system should be a proven, largely \"off-the-shelf\" solution already in use by other comparable Housing Associations. It must offer a clear and ongoing development plan aligned with the requirements of the Social Housing sector , including the ability to adapt to future legislative and business changes / needs.",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "B151LZ"
                    },
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "procurementMethodDetails": "Not specified",
        "tenderPeriod": {
            "endDate": "2025-07-07T17:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2025-09-01T01:00:00+01:00",
            "endDate": "2030-08-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": false,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-CFS-142843",
            "name": "Midland Heart",
            "identifier": {
                "legalName": "Midland Heart"
            },
            "address": {
                "streetAddress": "Birmingham, West Midlands",
                "locality": "England",
                "postalCode": "B151LZ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Emily Rogers",
                "email": "emily.rogers@midlandheart.org.uk",
                "telephone": "03456020540"
            },
            "details": {
                "url": "https://www.midlandheart.org.uk/"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-328492",
            "name": "Asprey Management Solutions",
            "identifier": {
                "legalName": "Asprey Management Solutions"
            },
            "address": {
                "streetAddress": "Kings Lynn Innovation Centre, 1 Innovation Drive, 1 Innovation Drive, Kings Lynn, Norfolk, United Kingdom, PE30 5BY"
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-142843",
        "name": "Midland Heart"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-eed94ef0-cfa0-42e5-a9dc-693bf83335c8-1",
            "status": "active",
            "date": "2025-09-07T00:00:00+01:00",
            "datePublished": "2025-12-09T10:46:54Z",
            "value": {
                "amount": 0,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-328492",
                    "name": "Asprey Management Solutions"
                }
            ],
            "contractPeriod": {
                "startDate": "2025-09-01T00:00:00+01:00",
                "endDate": "2030-08-31T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/8f93f2f6-0b57-44e9-b674-d57a7be690c9",
                    "datePublished": "2025-12-09T10:46:54Z",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}