Tender

PEPPOL Access Point Services

CROWN COMMERCIAL SERVICE

This public procurement record has 3 releases in its history.

TenderAmendment

16 Oct 2017 at 09:52

Tender Notice
TenderAmendment

16 Dec 2016 at 10:34

Tender Notice
Tender

18 Nov 2016 at 20:17

Tender Notice
Summary of the contracting process

The procurement process titled "PEPPOL Access Point Services" is managed by the Crown Commercial Service, targeting public sector bodies across the UK, including local authorities and NHS bodies. This initiative falls under the services category, primarily focused on accounting and electronic document exchange as specified by the PEPPOL (Pan-European Public Procurement Online) standards. The tender is currently in the Award stage, having concluded the tender period on 22 August 2016. The contract, valued at £52 million, commenced on 7 November 2016 and runs until 7 November 2018, with potential extensions of up to two years. The procurement method employed is an open procedure, enabling wide participation from interested suppliers.

This tender presents significant opportunities for businesses specialising in electronic procurement services and IT infrastructure solutions. Companies that can offer PEPPOL-compliant services, especially those involved in document management, scanning, and invoicing services, would be well-positioned to compete in this process. Additionally, small and medium-sized enterprises (SMEs) are encouraged to participate, given the emphasis on inclusivity in this procurement. Engaging with this contract could enhance operational efficiencies for suppliers while streamlining processes for the contracting authority.

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Notice Information

Notice Title

PEPPOL Access Point Services

Notice Description

Crown Commercial Service as the Authority has put in place a Pan Government Collaborative Framework Agreement for use by UK public sector bodies identified at VI.3 of the Contract Notice (and any future successors to these organisations), which include Central Government Departments and their Arm's Length Bodies and Agencies, Non Departmental Public Bodies, NHS bodies and Local Authorities. The above mentioned public sector bodies have a need for PEPPOL Access Point Services for the electronic exchange of business documentation including invoices and purchase orders. "PEPPOL (Pan-European Public Procurement Online)" was initiated in 2008 with the aim of simplifying electronic procurement across borders by developing technology standards that could be implemented across all governments within Europe. The overall objective was to enable businesses to communicate electronically with any government institution in the procurement process, increasing efficiencies and reducing costs. This procurement will give access to PEPPOL Standards-based IT Transport Infrastructure through Access Points, and the services provided for eProcurement with standardised electronic document formats. Department of Health has publicly committed to the adoption of PEPPOL across all NHS Trusts. The implementation of PEPPOL is intended to remove unnecessary process inefficiencies which arise during the transfer of business documents. It is estimated that the current process requires significant manual intervention. It is also means that a single supplier wishing to trade with the NHS may have to accept 150 different formats of purchase orders. The adoption of a single standard allows customers to exchange these business documents through a single 'Access Point'. The process reduces complexity and costs for the Contracting Body and for the Provider using what is commonly known as a 4 corner model. This allows the Contracting Body and the Provider to select their own Access Point Provide with PEPPOL mandating that information passes between the two. A key feature of the PEPPOL network is the freedom for suppliers to engage with an Access Point provider of their choice, to send and receive electronic documents with any organisation in the PEPPOL network through one single source, eliminating complex relationships with buyers, their service providers and related obligations. The network is governed by the PEPPOL Transport Infrastructure Agreements, establishing a many-to-many legal framework instead of the traditional bilateral agreements entered into between service providers. The documents are routed through Access Points and the receiver's capabilities can be discovered by using the PEPPOL Service Metadata Publisher (SMP) services. The content and validation rules ensure consistency for all parties. A detailed description of the Services is set out in Schedule 2 within the Redacted Framework Agreemen Additional information: This procurement was managed electronically via the Agent's e-Sourcing Suite. Participants in the procurement had to register first on the e-Sourcing Suite. All values are estimates only as successful suppliers are not guaranteed a specific level of business. While the contract is due to expire 7 November 2018, Crown Commercial Service has the option to extend the duration of the Framework Agreement beyond this date. The extension periods are for a maximum of 2 years. Each extension period to be 12 consecutive months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ef620135-adc9-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/49bb7bfe-b2be-490a-b2e7-e8ff5d671517
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79211000 - Accounting services

79999000 - Scanning and invoicing services

Notice Value(s)

Tender Value
£52,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Oct 20178 years ago
Submission Deadline
22 Aug 2016Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
7 Nov 2016 - 7 Nov 2018 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CROWN COMMERCIAL SERVICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORWICH
Postcode
NR7 0HS
Post Town
Norwich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH5 Norfolk
Small Region (ITL 3)
TLH51 Norwich and East Norfolk
Delivery Location
Not specified
Local Authority
Broadland
Electoral Ward
Thorpe St Andrew South East
Westminster Constituency
Norwich North

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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