Planning

Soft Market Test for Solar PV Maintenance Services

CORNWALL COUNCIL

This public procurement record has 1 release in its history.

Planning

28 Aug 2023 at 20:46

Market Engagement Notice
Summary of the contracting process

The Cornwall Council is conducting a planning stage procurement process for Solar PV Maintenance Services. The tender title is "Soft Market Test for Solar PV Maintenance Services" within the Solar installation industry category. The engagement end date is set for 29th September 2023. This opportunity is suitable for small and medium enterprises (SMEs). The total contract value is £300,000, and the procurement method is a tender.

This tender by Cornwall Council offers businesses the opportunity to provide maintenance services for solar PV systems across Cornwall, including rooftop arrays, ground mount arrays, and solar canopies. Businesses proficient in solar maintenance, inspection, repairs, and compliance works would be well-suited to compete for this tender. The successful contractor will be responsible for ensuring optimal energy generation from the arrays, compliance with legislation, and accurate monitoring of energy generation data.

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Notice Information

Notice Title

Soft Market Test for Solar PV Maintenance Services

Notice Description

This service is required to maintain circa. 80 solar PV installations currently managed by the Energy Team within Cornwall Council. These O&M services are fully outsourced and not undertaken in-house. The services sit alongside the energy management of the estate, including energy procurement and renewable PPAs. As part of Cornwall Council's Climate Emergency Action Plan there is also a target to install 2MW of new renewables per year and it is likely the maintenance requirements of the new schemes would be incorporated into this service as they come online. This market test is for maintenance services only. The scope of this service includes but is not limited to annual inspections and maintenance of the arrays both internally and externally; remedial maintenance and repairs as identified to be necessary; improvements and upgrades as identified as beneficial to the Council; ensuring the regulatory compliance of the installations with any present and future legislation; the provision of an online portal where the generation and export data (where applicable) can be viewed and downloaded and the management of Cornwall Council's FiT portfolio including submitting meter reads. The portfolio must be managed by a competent account manager with the relevant skills. The maintenance service covers 78 rooftop arrays, 3 ground mount arrays (including the 5MW Kernow Solar Farm) and 1 solar canopy distributed across Cornwall. Please see the attached spreadsheet for locations and array sizes. There are also several arrays at various stages of project development and Cornwall Council is committed to installing 2MW of new renewables per year. Therefore, the portfolio of solar PV held by Cornwall Council is constantly changing and the ability to add and remove arrays to the contract is essential. The future mix of solar PV systems will likely include more ground mounted solar PV systems of approximately 1MW in size. Our current supplier provides annual inspections and cleaning of the arrays, a dedicated account manager who project manages all inspections and remedials, access to all necessary online portals to provide oversight of generation and export data (where applicable) and management of the Council's FiT portfolio. The required outcomes are arrays generating their highest potential yield through good management; annual inspections; remedial and compliance works as necessary; clear and accurate recording of energy generation on a live database; and annual reports on array generation and yield. The below are the requirements of the service: * Proper operation of the PV systems * Provide and maintain a controls and monitoring system * Ensure Cornwall Council access to the information produced from the controls and monitoring system and ensure CC is capable of direct receipt of information from the system * Ensure Cornwall Council has access to all generation and export data (where applicable) * Comply with the procedures and requirements set out within

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f0155a2a-5ab6-4691-8050-e12431f1aff6
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/cb20ba02-dc4f-4b01-92eb-7301600a0ec0
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

09 - Petroleum products, fuel, electricity and other sources of energy

CPV Codes

09332000 - Solar installation

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Aug 20232 years ago
Submission Deadline
Not specified
Future Notice Date
29 Sep 2023Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CORNWALL COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TRURO
Postcode
TR1 3AY
Post Town
Truro
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK3 Cornwall and Isles of Scilly
Small Region (ITL 3)
TLK30 Cornwall and Isles of Scilly
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Cornwall
Electoral Ward
Truro Boscawen & Redannick
Westminster Constituency
Truro and Falmouth

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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