Notice Information
Notice Title
Open Spaces Maintenance Contract
Notice Description
This Invitation to Tender has been prepared by Haddenham Parish Council for the purpose of inviting proposals for the provision of grounds maintenance of the Parish Council's land and open spaces and devolved services. The contract term will be for a period of two years and 5 months. commencing on the 1st July 2023 and expiring on the 31st December 2025. At the discretion of the Council the Contract may be extended for a further year. Haddenham is an ancient village with links back to the Doomsday. It has developed over the years and encompasses conservation areas, a nature reserve and many amenities including sports pitches, play areas and village greens. In recent years, Haddenham was designated a strategic settlement area and there is a currently a significant expansion of residential homes. This in turn is providing the Council with additional facilities and responsibilities which will add further areas to be maintained and will be incorporated in this contract with due notice. The Council also elected to take on devolved services from the principal authority (Buckinghamshire Council) to undertake the maintenance of verges, footpaths and hedges within the Parish. Detailed information on Haddenham can be found on our website: www.haddenham-bucks-pc.gov.uk Any questions relating to this tender must be raised in writing no later than 17.00 on 17th April. Questions should be addressed to the Facilities Manager Mr Ian Final by e-mail. It is important to the Council that you familiarise yourself with the topography of the Parish prior to the Tender submission. The Council has allocated dates for site visits with an officer of the Council on 27th March and 4th April. Appointments can be booked via the Facilities Manager. Contact Ian Final, Facilities Manager office@haddenham-bucks-pc.gov.uk or 01844 292411 Tender documents may be submitted attached to an email with the subject title Opens Spaces Contract Tender, or in a sealed envelope delivered to the Parish Council Office, Banks Park, Banks Road, Haddenham Bucks HP17 8EE. Deadline 12:00 28th April 2023
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-f1466c0f-7e14-4203-ae72-2b5c7e478ed3
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/bd10391f-8db1-409f-a8f9-175d26a33c58
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Selective
- Procurement Method Details
- Competitive procedure with negotiation (above threshold)
- Tender Suitability
- SME, VCSE
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
77 - Agricultural, forestry, horticultural, aquacultural and apicultural services
-
- CPV Codes
77314000 - Grounds maintenance services
Notice Value(s)
- Tender Value
- £120,000 £100K-£500K
- Lots Value
- Not specified
- Awards Value
- £99,500 Under £100K
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 28 Jun 20232 years ago
- Submission Deadline
- 28 Apr 2023Expired
- Future Notice Date
- Not specified
- Award Date
- 27 Jun 20232 years ago
- Contract Period
- 30 Jun 2023 - 31 Dec 2025 2-3 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- HADDENHAM PARISH COUNCIL
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- AYLESBURY
- Postcode
- HP17 8EE
- Post Town
- Hemel Hempstead
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ1 Berkshire, Buckinghamshire and Oxfordshire
- Small Region (ITL 3)
- TLJ13 Buckinghamshire
- Delivery Location
- Not specified
-
- Local Authority
- Buckinghamshire
- Electoral Ward
- Bernwood
- Westminster Constituency
- Mid Buckinghamshire
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/bd10391f-8db1-409f-a8f9-175d26a33c58
28th June 2023 - Awarded contract notice on Contracts Finder -
https://www.contractsfinder.service.gov.uk/Notice/44bf8d79-531a-4704-bc1d-6567248dc0b8
13th April 2023 - Opportunity notice on Contracts Finder -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/be8f0a73-9f8f-43cb-9989-afc4c45038eb
Invitation to tender document outlining the tender process. -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/91e85a9e-d780-4d46-b3a5-88a3b3c4741d
Service Specification for the contract -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/9ba60cd2-d7cd-412c-8b0e-f47792c0c0db
Appendix 2 - Devolved Services Specification -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/0d8dbcaa-8afe-44a7-b65a-4c8cc4e3fbcc
Map - devolved services - verge grass cutting. -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/cdf23703-b197-4e67-8f66-581b6e4091a6
Appendix 3 - Certificate of Collusive Tendering -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/fd757b1e-bfee-45dc-b4dc-90bf9e1bbb34
Appendix 4 - Managing Grass lands and verges -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/cf42ca03-ebd3-4842-a731-e6805890d03e
Appendix 5 - Example of Key Performance Indicators -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/b91e0c42-1f70-417f-944b-9923f597e71e
Performance Management Guide - Standard required of grass cutting -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/f4520d24-340c-488f-bcc4-987af3ab7a57
MAP - Land at Aston Road to be adopted April 2023 -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/c2901cd1-a1f6-4506-965b-5d1849bb5d8b
MAP - Land to be adopted at Tibbs Road in January 2024 -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/8c084021-2bb7-40a7-a2b3-e53e6f2d28cb
MAP - Land at Tibbs Road - already adopted -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/343d967d-e9e6-450c-921f-2359cc67bcfa
MAP - Open Spaces land already owned by Parish Council which is maintained. -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/ad810acb-41be-44a6-989f-3b900ec5b592
MAP - Rights of way footpaths -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/134056e1-12df-4796-b80b-d56d86ac82ee
Maps showing areas of devolved verge cutting that have been added after the original agreement was signed. -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/ccd64dc5-d877-44fe-a50d-691c32e61caf
Summary of Q&A received during the tender period. -
https://www.contractsfinder.service.gov.uk/Notice/SupplierAttachment/3a6f3480-ed0a-448b-9374-9ee2d4556f0b
Letter confirming award of contract
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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