Planning

2020 Design Conference - Audio Visual Conference Package Services

MINISTRY OF HOUSING, COMMUNITIES & LOCAL GOVERNMENT

This public procurement record has 1 release in its history.

Planning

13 Aug 2019 at 16:09

Market Engagement Notice
Summary of the contracting process

The Ministry of Housing, Communities & Local Government is planning a tender for the "2020 Design Conference - Audio Visual Conference Package Services" aimed at creating a multi-site event in February 2020. The procurement, classified under the audio-visual equipment industry, is currently in the planning stage, with an engagement end date set for 23rd August 2019. The primary venue is expected to host approximately 400-500 attendees, while there will be up to six satellite locations capable of accommodating around 100 attendees each. The tender details indicate the intention to use modern technology for live streaming between the venues.

This opportunity could significantly benefit businesses specialising in audio-visual services, particularly those registered with the Crown Commercial Services framework. The event's multi-site format suggests a need for companies that can manage complex logistics and technology requirements, making it suitable for both small and medium enterprises (SMEs) with experience in event management and live broadcasting. Suppliers who can provide innovative solutions for live connectivity and audience engagement across multiple locations are well-positioned to compete for this contract.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

2020 Design Conference - Audio Visual Conference Package Services

Notice Description

The Ministry of Housing, Communities and Local Government (MHCLG) are considering the possibility of running a third conference on design in February 2020. We have previously hosted two successful conferences in London, May 2018 and Birmingham, February 2019. In 2020, we are considering a multi-site event with one main location (approx. 400-500 attendees) and up to 6 other satellite locations across England (approx. 100 attendees at each). The ambition is to livestream some content between the venues. We envisage the live streaming to be a two way audio and video set-up in each of the locations, allowing for speaking and sharing across sites. During the day, we will be hosting keynote speakers in one location, likely to be in Oxford, which we would like to broadcast out to all sites. We would take questions from across all sites via a platform such as Sli.do. We would then like to livestream from each of the regional sites, to all other sites, one by one for around 10 minutes each towards the end of the day. Additional information: MHCLG would like to hear from suppliers who are on the Crown Commercial Services network Services 2 and Lot 1 of the Technology products framework to establish whether either of these frameworks are the right procurement route for this requirement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f1de732c-6b3e-4907-88dd-446d581b6446
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f64ea65a-8064-481b-b2bf-5ab4c6af5267
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

CPV Codes

32321200 - Audio-visual equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Aug 20196 years ago
Submission Deadline
Not specified
Future Notice Date
23 Aug 2019Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MINISTRY OF HOUSING, COMMUNITIES & LOCAL GOVERNMENT
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1P 4DF
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-f1de732c-6b3e-4907-88dd-446d581b6446-2019-08-13T17:09:25+01:00",
    "date": "2019-08-13T17:09:25+01:00",
    "ocid": "ocds-b5fd17-f1de732c-6b3e-4907-88dd-446d581b6446",
    "language": "en",
    "initiationType": "tender",
    "title": "2020 Design Conference - Audio Visual Conference Package Services",
    "planning": {
        "milestones": [
            {
                "id": "1",
                "title": "Engagement end date",
                "type": "engagement",
                "dueDate": "2019-08-23T23:59:59+01:00"
            }
        ],
        "documents": [
            {
                "id": "1",
                "documentType": "marketEngagementNotice",
                "description": "Early engagement notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/f64ea65a-8064-481b-b2bf-5ab4c6af5267",
                "datePublished": "2019-08-13T17:09:25+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "Pre-tender market engagement",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/41ae7da8-a5e6-4515-b141-c1c74a36daa9",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ]
    },
    "tender": {
        "id": "CPD/004/120/065",
        "title": "2020 Design Conference - Audio Visual Conference Package Services",
        "description": "The Ministry of Housing, Communities and Local Government (MHCLG) are considering the possibility of running a third conference on design in February 2020. We have previously hosted two successful conferences in London, May 2018 and Birmingham, February 2019. In 2020, we are considering a multi-site event with one main location (approx. 400-500 attendees) and up to 6 other satellite locations across England (approx. 100 attendees at each). The ambition is to livestream some content between the venues. We envisage the live streaming to be a two way audio and video set-up in each of the locations, allowing for speaking and sharing across sites. During the day, we will be hosting keynote speakers in one location, likely to be in Oxford, which we would like to broadcast out to all sites. We would take questions from across all sites via a platform such as Sli.do. We would then like to livestream from each of the regional sites, to all other sites, one by one for around 10 minutes each towards the end of the day. Additional information: MHCLG would like to hear from suppliers who are on the Crown Commercial Services network Services 2 and Lot 1 of the Technology products framework to establish whether either of these frameworks are the right procurement route for this requirement.",
        "status": "planning",
        "classification": {
            "scheme": "CPV",
            "id": "32321200",
            "description": "Audio-visual equipment"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "suitability": {
            "sme": true,
            "vcse": false
        }
    },
    "parties": [
        {
            "id": "GB-CFS-122543",
            "name": "MINISTRY OF HOUSING, COMMUNITIES & LOCAL GOVERNMENT",
            "identifier": {
                "legalName": "MINISTRY OF HOUSING, COMMUNITIES & LOCAL GOVERNMENT"
            },
            "address": {
                "streetAddress": "Fry Building, 2 Marsham St, Westminster",
                "locality": "London",
                "postalCode": "SW1P 4DF",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Mark Froud",
                "email": "mark.froud@communities.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-122543",
        "name": "MINISTRY OF HOUSING, COMMUNITIES & LOCAL GOVERNMENT"
    }
}