Tender

Graduation Venue and Services

LONDON SCHOOL OF HYGIENE & TROPICAL MEDICINE

This public procurement record has 1 release in its history.

Tender

29 Jan 2024 at 14:09

Tender Notice
Summary of the contracting process

The London School of Hygiene & Tropical Medicine has initiated a tender process for the provision of a Graduation Venue and Services. The contract involves hosting two graduation ceremonies annually in Central London, with catering and event management services required. The contract period is set to commence on May 31, 2024, and end on May 30, 2029. The deadline for tender submissions is February 28, 2024. The procurement falls under the 'Event services' industry category.

This opportunity is suitable for SMEs looking to offer event management and catering services in Central London. Businesses with experience in handling large ceremonies and providing high-quality catering are well-suited to compete. The procurement method is an open procedure, providing a fair chance for eligible suppliers to secure the contract. Interested parties must ensure compliance with the specified requirements and demonstrate their capability to meet the needs of the London School of Hygiene & Tropical Medicine for hosting successful graduation events.

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Notice Information

Notice Title

Graduation Venue and Services

Notice Description

LSHTM proposes to enter a contract for an initial period of 3 years with an option to extend for two periods of 12 months each (3+1+1). The Supplier must be located in Central London and the services required are a suitable venue with all necessary IT/AV accessories available for hire which can host our ceremony and has the capacity to accommodate the number of students and guests as stated in the specification. The supplier will also be required to provide catering services to be delivered by a suitably qualified and experienced team as well as a dedicated events manager. The requirement will be awarded as a single contract to one successful bidder. The event comprises two graduation ceremonies, each followed by a reception to take place annually on one day normally in early March. However, the date and number of ceremonies are subject to change. The supplier is expected to be flexible as there may be a need to re-schedule ceremonies or to have ceremonies outside of the stated period and this will be negotiated between the University and Supplier to arrive at a fair and mutually agreed solution.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f309172a-01b8-4899-9bf7-fd0de5d84028
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/03528a3a-a4fd-47ff-bf56-89df60ee1b9b
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

55120000 - Hotel meeting and conference services

55520000 - Catering services

79952000 - Event services

Notice Value(s)

Tender Value
£725,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Jan 20242 years ago
Submission Deadline
28 Feb 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 May 2024 - 30 May 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON SCHOOL OF HYGIENE & TROPICAL MEDICINE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
WC1E 7HT
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI36 Camden
Delivery Location
TLI London
Local Authority
Camden
Electoral Ward
Bloomsbury
Westminster Constituency
Holborn and St Pancras

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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