Tender

PQ0563 - Attendance collection for Vulnerable children in Out of Local Authority Schools and Settings and those attending Alternative Provisions in the city

BIRMINGHAM CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

12 Nov 2024 at 15:03

Tender Notice
Summary of the contracting process

Birmingham City Council is seeking a supplier for the provision of attendance collection services for vulnerable children in various educational settings such as out-of-local-authority schools and alternative provisions in the city. The tender is focused on the software package and information systems industry category, and services will be delivered in the West Midlands. The procurement stage is at the tendering phase, with the procurement window closing on 26th November 2024. The initial contract period is from 20th December 2024 to 19th December 2026. Interested parties must register through the Council's e-tendering system by the specified deadline.

This tender offers a valuable opportunity for businesses specialising in information technology services and software systems to contribute to the welfare of vulnerable children. The contract involves daily communication with various educational institutions, ensuring timely and accurate attendance reporting. Companies with experience in handling sensitive data and providing reliable IT solutions would be well-suited to compete for this contract. The opportunity is particularly appealing for SMEs that can navigate the e-tendering platform efficiently and are capable of meeting the Council’s requirements for consistent service delivery.

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Notice Information

Notice Title

PQ0563 - Attendance collection for Vulnerable children in Out of Local Authority Schools and Settings and those attending Alternative Provisions in the city

Notice Description

The Council requires a supplier for the provision of Attendance collection for Vulnerable children in Out of Local Authority Schools and Settings and those attending Alternative Provisions in the city. The Provider shall deliver the following service elements: 1. Daily calls to schools, alternative provisions and any other establishments (irrespective of geography) at pre-agreed time slots and using pre-agreed passwords during hours of 9am to 5pm using official DfE codes for following pupils of statutory school age and Post 16 education settings: o Weekly - Children open to Birmingham Children's Trust as a child in need or a child on a protection plan that are educated (including academies, independent pupil referral units, alternative provision, youth offending institutes, secure units and residential units) out of Birmingham - approximate numbers 350-400 pupils at any one time. o Weekly - the Council's SEND children with an EHCP that are educated (including academies, alternative provision, independent pupil referral units, youth offending institutes, secure units and residential units)- approximate numbers 530 pupils aged 5-18 in independent schools at any one time and a further 530 in maintained or academies out of local authority. o Weekly-Children currently open to Birmingham Youth Offending Service that that are educated (including academies, alternative provision, independent pupil referral units, youth offending institutes, secure units/estate and residential units). Approx numbers: 70-80 pupils o Weekly - Children open to independent Alternative Provision Providers in the city. The number is not yet known as the places are commissioned by our schools but guestimate at 200 -300. This contract will be for an initial 2-year period 20/12/2024 until 19/12/2026. The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity, please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant quotation documentation. If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: etendering@birmingham.gov.uk Your completed tender submission should be returned by noon on 26th November 2024 via the 'in-tend' system https://in-tendhost.co.uk/birminghamcc Additional information: If you are interested in tendering please click on the following link to access Birmingham City Council's tender Portal. Delivery Notes Birmingham Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f3b557cf-bbfa-4daf-a742-e5b99fa0de6b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/3d2c7dd1-6291-4621-9162-54654c123f2f
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other -
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48810000 - Information systems

72222300 - Information technology services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Nov 20241 years ago
Submission Deadline
26 Nov 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
11 Dec 2024 - 20 Dec 2025 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BIRMINGHAM CITY COUNCIL
Contact Name
Jake Smith
Contact Email
jake.smith@birmingham.gov.uk
Contact Phone
01214648000

Buyer Location

Locality
WEST MIDLANDS
Postcode
B4 7WB
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Newtown
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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