Award

Hawkinge Community Centre Carpark, Extension, Drainage and Resurfacing Project

HAWKINGE TOWN COUNCIL

This public procurement record has 3 releases in its history.

Award

23 May 2024 at 12:22

TenderAmendment

15 Mar 2024 at 11:32

Tender

23 Feb 2024 at 09:38

Summary of the contracting process

The Hawkinge Town Council has recently awarded a contract for the extension, drainage, and resurfacing project at the Hawkinge Community Centre Carpark. The project falls under the construction work category with a contract value of GBP 690,145.18. The procurement method used was an open procedure, and the tender period ended on 22nd March 2024. The contract period is scheduled to start on 15th April 2024 and end on 31st August 2024.

This contract can offer business growth opportunities for companies operating in the construction industry, especially small and medium-sized enterprises (SMEs), as the procurement is suited for such entities. Businesses interested in infrastructure development and construction projects should consider engaging with the Hawkinge Town Council for potential future tender opportunities in a similar vein.

How relevant is this notice?

Notice Information

Notice Title

Hawkinge Community Centre Carpark, Extension, Drainage and Resurfacing Project

Notice Description

INSTRUCTIONS FOR TENDERERS Read these instructions carefully before completing the Invitation to Tender Supplier Response document. It is your responsibility to make sure the document is fully completed with any other required documents. If you fail to comply with these requirements, we may reject your tender. By submitting a response to this ITT, you confirm that you understand and can provide services (or works or goods) that satisfy the requirements described in our specifications. Complete the following documents and upload them to the Contracts Finder government website (www.gov.uk/contracts-finder) by attaching them to your online response. * Appendix B - HTC - ITT Supplier Response Form * Appendix C - HTC - Tender Sum Analysis * Appendix D - HTC - ITT Sub-Contractor Information (if applicable) * Appendix E - Parent Company Guarantee (if applicable) If possible, please return these documents in the file format provided (e.g. .doc, .xls, etc.) or a compatible format. If you need the documents provided to you in an alternative file format, please ask using the 'Messages' function in the portal. You must submit your tender via the Contracts Finder government website. We cannot accept tenders returned by post or email. If you have any difficulty using the portal, please contact us in plenty of time before the Tender Return Date. See Section 4 for information about site visits. You are permitted to include appendices with your tender to support answers to the quality/technical questions in the Invitation to Tender Supplier Response document. Any additional documents you include should be relevant and, if part of your answer to a quality question, comply with any word count limits. You are not required to submit copies of audited accounts, insurance certificates or company policies with your tender. If you are successful, you must provide these and any other evidence we request, before HTC enters into contract with you. Tenders must be submitted by the Tender Return Date. We will not consider late tenders unless agreed by the HTC's authorised officers in exceptional circumstances. Tender Validity - your tender must be open for acceptance for at least 180 days from the Tender Return Date. We will not accept any changes to your tender in that period, unless a genuine error is found and corrected before we make the award decision. Modification & Withdrawal - You may modify or withdraw your tender at any time before the Tender Return Date. This should be done using the Contracts Finder government website. If you need to withdraw your tender after the deadline, please send a message using the 'Messages' function within the portal. Queries and Clarifications - All enquiries about this ITT should be sent using the 'Messages' function within the Contracts Finder government website. We will try to answer all questions as quickly as possible before the Clarification Closing Date. We recommend you submit your questions as early as possible.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f63d11f0-cd9d-4266-8473-947baf3c0c3b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/bd643eac-7a51-4d59-9dba-61743746f497
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work


CPV Codes

45000000 - Construction work

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
Not specified
Awards Value
£690,145 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
23 May 20241 years ago
Submission Deadline
22 Mar 2024Expired
Future Notice Date
Not specified
Award Date
22 May 20241 years ago
Contract Period
14 Apr 2024 - 31 Aug 2024 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HAWKINGE TOWN COUNCIL
Contact Name
Sam Wills
Contact Email
clerk@hawkinge-tc.gov.uk
Contact Phone
01303 893928

Buyer Location

Locality
HAWKINGE
Postcode
CT18 7FP
Post Town
Canterbury
Country
England

Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ44 East Kent
Delivery Location
Not specified

Local Authority
Folkestone and Hythe
Electoral Ward
North Downs East
Westminster Constituency
Ashford

Supplier Information

Number of Suppliers
1
Supplier Name

DDS CONTRACTING SERVICES

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-f63d11f0-cd9d-4266-8473-947baf3c0c3b-2024-05-23T13:22:13+01:00",
    "date": "2024-05-23T13:22:13+01:00",
    "ocid": "ocds-b5fd17-f63d11f0-cd9d-4266-8473-947baf3c0c3b",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "Hawkinge Community Centre Carpark",
        "title": "Hawkinge Community Centre Carpark, Extension, Drainage and Resurfacing Project",
        "description": "INSTRUCTIONS FOR TENDERERS Read these instructions carefully before completing the Invitation to Tender Supplier Response document. It is your responsibility to make sure the document is fully completed with any other required documents. If you fail to comply with these requirements, we may reject your tender. By submitting a response to this ITT, you confirm that you understand and can provide services (or works or goods) that satisfy the requirements described in our specifications. Complete the following documents and upload them to the Contracts Finder government website (www.gov.uk/contracts-finder) by attaching them to your online response. * Appendix B - HTC - ITT Supplier Response Form * Appendix C - HTC - Tender Sum Analysis * Appendix D - HTC - ITT Sub-Contractor Information (if applicable) * Appendix E - Parent Company Guarantee (if applicable) If possible, please return these documents in the file format provided (e.g. .doc, .xls, etc.) or a compatible format. If you need the documents provided to you in an alternative file format, please ask using the 'Messages' function in the portal. You must submit your tender via the Contracts Finder government website. We cannot accept tenders returned by post or email. If you have any difficulty using the portal, please contact us in plenty of time before the Tender Return Date. See Section 4 for information about site visits. You are permitted to include appendices with your tender to support answers to the quality/technical questions in the Invitation to Tender Supplier Response document. Any additional documents you include should be relevant and, if part of your answer to a quality question, comply with any word count limits. You are not required to submit copies of audited accounts, insurance certificates or company policies with your tender. If you are successful, you must provide these and any other evidence we request, before HTC enters into contract with you. Tenders must be submitted by the Tender Return Date. We will not consider late tenders unless agreed by the HTC's authorised officers in exceptional circumstances. Tender Validity - your tender must be open for acceptance for at least 180 days from the Tender Return Date. We will not accept any changes to your tender in that period, unless a genuine error is found and corrected before we make the award decision. Modification & Withdrawal - You may modify or withdraw your tender at any time before the Tender Return Date. This should be done using the Contracts Finder government website. If you need to withdraw your tender after the deadline, please send a message using the 'Messages' function within the portal. Queries and Clarifications - All enquiries about this ITT should be sent using the 'Messages' function within the Contracts Finder government website. We will try to answer all questions as quickly as possible before the Clarification Closing Date. We recommend you submit your questions as early as possible.",
        "datePublished": "2024-02-23T09:38:00Z",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "45000000",
            "description": "Construction work"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "CT18 7FP"
                    },
                    {
                        "postalCode": "CT18 7FP"
                    },
                    {
                        "postalCode": "CT18 7FP"
                    }
                ]
            }
        ],
        "value": {
            "amount": 500000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2024-03-22T13:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2024-04-15T00:00:00+01:00",
            "endDate": "2024-08-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "works",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/00515b12-45b5-4e36-aec8-a332b1a79d06",
                "datePublished": "2024-02-23T09:38:00Z",
                "format": "text/html",
                "language": "en",
                "dateModified": "2024-03-15T11:32:06Z"
            },
            {
                "id": "2",
                "documentType": "technicalSpecifications",
                "description": "Specific Requirements for Tender - including ITT instructions",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/bc5d42f9-c4dc-47c5-b446-d7c3be25bd71",
                "format": "application/zip"
            },
            {
                "id": "3",
                "documentType": "biddingDocuments",
                "description": "Appendix B - HTC - ITT Supplier Reponse",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/7c304c9b-78a2-426e-bc50-590025c5a143",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "4",
                "documentType": "biddingDocuments",
                "description": "Appendix C - HTC - Tender Sum Analysis",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/3e7329dd-845e-4fcb-9858-e8db981b2d51",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "5",
                "documentType": "biddingDocuments",
                "description": "Appendix D - HTC - ITT Sub-Contractor Information",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/148a0dcd-ba87-4305-8acf-ad10583ab4e0",
                "format": "application/msword"
            },
            {
                "id": "6",
                "documentType": "biddingDocuments",
                "description": "Appendix E - Parent Company Guarantee",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/e96cdb2b-97e9-4684-bef7-468565a3cf52",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "7",
                "documentType": "clarifications",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/5768ab8b-4bfb-4151-b096-3fb1d674fcf7",
                "format": "application/pdf"
            },
            {
                "id": "8",
                "documentType": "biddingDocuments",
                "description": "Please note the deadline for clarification questions has been extended to Friday 15 March 2024.",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/4cc8d26c-e0a0-4ac1-81d0-0915c2636cf1",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "9",
                "documentType": "technicalSpecifications",
                "description": "Please find revised drawings for Zone 1 as discussed in the clarifications.",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/b425a624-db04-4456-b1f9-abda3933e5a9",
                "format": "application/zip"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/nb2u285S",
            "name": "HAWKINGE TOWN COUNCIL",
            "identifier": {
                "legalName": "HAWKINGE TOWN COUNCIL",
                "scheme": "GB-SRS",
                "id": "supplierregistration.cabinetoffice.gov.uk/nb2u285S"
            },
            "address": {
                "streetAddress": "TOWN COUNCIL OFFICES,HAWKINGE COMMUNITY CENTRE, HERON FORSTAL AVENUE",
                "locality": "HAWKINGE",
                "postalCode": "CT187FP",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Sam Wills",
                "email": "clerk@hawkinge-tc.gov.uk",
                "telephone": "01303 893928"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-08369443",
            "name": "DDS CONTRACTING SERVICES LTD",
            "identifier": {
                "legalName": "DDS CONTRACTING SERVICES LTD",
                "scheme": "GB-COH",
                "id": "08369443"
            },
            "address": {
                "streetAddress": "HENWOOD HOUSE HENWOOD ASHFORD KENT TN24 8DH"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/nb2u285S",
        "name": "HAWKINGE TOWN COUNCIL"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-f63d11f0-cd9d-4266-8473-947baf3c0c3b-1",
            "status": "active",
            "date": "2024-05-23T00:00:00+01:00",
            "datePublished": "2024-05-23T13:22:13+01:00",
            "value": {
                "amount": 690145.18,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-08369443",
                    "name": "DDS CONTRACTING SERVICES LTD"
                }
            ],
            "contractPeriod": {
                "startDate": "2024-04-15T00:00:00+01:00",
                "endDate": "2024-08-31T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/bd643eac-7a51-4d59-9dba-61743746f497",
                    "datePublished": "2024-05-23T13:22:13+01:00",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "technicalSpecifications",
                    "description": "Specific Requirements for Tender - including ITT instructions",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/bc5d42f9-c4dc-47c5-b446-d7c3be25bd71",
                    "format": "application/zip"
                },
                {
                    "id": "3",
                    "documentType": "biddingDocuments",
                    "description": "Appendix B - HTC - ITT Supplier Reponse",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/7c304c9b-78a2-426e-bc50-590025c5a143",
                    "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
                },
                {
                    "id": "4",
                    "documentType": "biddingDocuments",
                    "description": "Appendix C - HTC - Tender Sum Analysis",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/3e7329dd-845e-4fcb-9858-e8db981b2d51",
                    "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
                },
                {
                    "id": "5",
                    "documentType": "biddingDocuments",
                    "description": "Appendix D - HTC - ITT Sub-Contractor Information",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/148a0dcd-ba87-4305-8acf-ad10583ab4e0",
                    "format": "application/msword"
                },
                {
                    "id": "6",
                    "documentType": "biddingDocuments",
                    "description": "Appendix E - Parent Company Guarantee",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/e96cdb2b-97e9-4684-bef7-468565a3cf52",
                    "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
                },
                {
                    "id": "7",
                    "documentType": "clarifications",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/5768ab8b-4bfb-4151-b096-3fb1d674fcf7",
                    "format": "application/pdf"
                },
                {
                    "id": "8",
                    "documentType": "biddingDocuments",
                    "description": "Please note the deadline for clarification questions has been extended to Friday 15 March 2024.",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/4cc8d26c-e0a0-4ac1-81d0-0915c2636cf1",
                    "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
                },
                {
                    "id": "9",
                    "documentType": "technicalSpecifications",
                    "description": "Please find revised drawings for Zone 1 as discussed in the clarifications.",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/b425a624-db04-4456-b1f9-abda3933e5a9",
                    "format": "application/zip"
                }
            ]
        }
    ]
}