Award

ACES Academies Trust - Tender for Cleaning Services

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

14 Nov 2019 at 15:18

Award Notice
Tender

14 Mar 2019 at 10:36

Tender Notice
Summary of the contracting process

The ACES Academies Trust, located in Huntingdon, England, is seeking bids for a tender titled "Tender for Cleaning Services." This procurement, classified under school cleaning services, is currently in the Award stage, with a contract period commencing on 1st September 2019 and concluding on 31st August 2024, with a potential 2-year extension. The invitation for submission of the Selection Questionnaire closed on 12th April 2019. The total value of the contract is approximately £970,000 GBP, and it has a fixed price structure with payments made monthly based on an annual cost.

This tender presents an excellent opportunity for cleaning service providers, particularly those with a proven track record in maintaining high quality and innovative cleaning standards in educational settings. Businesses that can demonstrate a minimum annual turnover of £1,000,000 GBP and possess the requisite insurance coverage will be well-positioned to compete. Given the significant contract value and the emphasis on innovation and efficiency, this tender could drive substantial growth for successful bidders looking to expand their portfolio in the education sector.

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Notice Information

Notice Title

ACES Academies Trust - Tender for Cleaning Services

Notice Description

ACES Academies Trust currently comprises one secondary School (Hinchingbrooke School) and one primary school (Cromwell Academy), both situated on the western approaches to Huntingdon and located 500 m apart. All schools within the Trust offer an environment for students to flourish and achieve their full potential through creativity. The schools have facilities constructed within the last 5 years through to a Grade 1 listed property at Hinchingbrooke School dating back to the mediaeval times. Tender Information The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the schools' facilities. The high-quality service levels proposed should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff. The basis and rationale that the client requires the successful supplier to operate to at all times is being able to provide a school that is fit for purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification. The contract being tendered is for 3 years in duration from 1.9.2019 until 31.8.2022 with the option to extend upon agreement with the Client, for a further 2-year period. The contract will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. Current Cleaning Arrangement At present there are 23 cleaning staff employed at Hinchingbrooke School where the structure is: - 1 non-working cleaning supervisor, - 21 cleaning operatives, - there is 1 cleaner present in school during the day. At present there are 3 cleaning staff employed at Cromwell Academy where the structure is: - 1 working cleaning supervisor, - 2 cleaning operatives. The annual value of the current contract is 193 827 GBP. There are incumbent members of cleaning staff who are members of the LGPS. Please be advised that the Trust has a minimum requirement for a supplier's employer's liability/public liability and professional indemnity insurance of 5 000 000 GBP. The minimum annual turnover that your organisation must have achieved to be considered for this opportunity is 1 000 000 GBP. Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: https://litmuspartnership.co.uk/sq/hinchingbrooke/ The closing date for receipt of the Selection Questionnaire is 12.4.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f740927a-3f89-48d4-9f00-e269e1c31880
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/9cf5d939-1669-44cb-9287-582578cc8fea
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£970,000 £500K-£1M
Lots Value
Not specified
Awards Value
£708,007 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
14 Nov 20196 years ago
Submission Deadline
12 Apr 2019Expired
Future Notice Date
Not specified
Award Date
27 Jul 20196 years ago
Contract Period
31 Aug 2019 - 31 Aug 2024 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HUNTINGDON
Postcode
PE29 3BN
Post Town
Peterborough
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
Not specified
Local Authority
Huntingdonshire
Electoral Ward
Brampton
Westminster Constituency
Huntingdon

Supplier Information

Number of Suppliers
1
Supplier Name

CLEANTEC SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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