Award

Education Management Information System (EMIS)

LONDON BOROUGH OF HACKNEY

This public procurement record has 1 release in its history.

Award

31 Jan 2019 at 10:19

Award Notice
Summary of the contracting process

The London Borough of Hackney is engaging in a public procurement process for an "Education Management Information System (EMIS)", classified under the software package and information systems category. The procurement method utilised is an open procedure, and the contract was awarded on 23rd October 2018, with the contract period commencing on 11th February 2019 and extending until 31st March 2031. The anticipated total contract value is £1,300,000, with a minimum value set at £650,000. The system will be delivered to locations within London, and the procurement process is currently in the award stage.

This tender presents substantial growth opportunities for businesses providing software solutions, particularly those specialising in educational management systems and related services. Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs) are encouraged to participate, especially those with expertise in handling complex data management, user-friendly interfaces for parents and practitioners, and integration capabilities with existing educational frameworks. This contract demands innovative solutions that cater to various educational requirements, thereby creating avenues for tech firms seeking to expand their operations within the public sector.

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Notice Information

Notice Title

Education Management Information System (EMIS)

Notice Description

Contract awarded for the Education management System comprising the following modules:A) School Admissions: Processing of applications and offers for school places, including as a minimum: precise distance measurement; bulk school place allocations, ranking and the ability to record applicant's appeals against decisions. B) Establishment/Setting Data: Maintenance of school information including (but not limited) to: type (i.e. maintained, independent); phase (i.e. nursery, primary, secondary, etc.); addresses; PAN (Published Admissions Number); school staff, term dates and Ofsted results. C) Data Transfer: The import / export of core student data including (but not limited to): name(s); date of birth, address, unique identifiers, attendance data and exclusion data. D) Pupil Benefits: Processing of applications relating to mainly Free School Meals (FSM) but also Clothing Grants. E) SEND (Special Educational Need and Disability): To fully support the legal obligations (as defined in the SEND Code of Practice and Children and Families Act 2014) and processes undertaken by the local authority in the assessment and review of children and young people aged between 0 and 25, with special educational needs and disabilities. This includes those in relation to Education Health and Care Plans. F) Pupil Attendance: To allow the collection, viewing and reporting of school attendance records. G) School / LA Governance: To support the local authority with (as a minimum) the recording and maintenance of school governors. H) Exclusion Data: To enable the recording and reporting of exclusions. I) Impairment: To facilitate the recording of hearing impairment and visual impairment. J) Early Years: To support a vast array of early years' related functions including (as a minimum) setting up of childminders; children's centres and general early years' settings; Ofsted results; eligibility checking in conjunction with DfE systems and recording of free entitlement funding (i.e. 30 Hours entitlement; Two Year Old Funding). K) Web Services: a. Customer (Front-End) Focus: Web-based services that allow parents/carers/professionals to process applications or securely send information to the local authority such as: Two Year Old Funding; 30 Hours entitlement; school place applications; Free School Meal applications and professional documents (i.e. health reports for statutory processes). These services will need to integrate accordingly to relevant areas, i.e. Early Years'; School Admissions, SEND (including EHCP Needs Assessment etc.) b. Technical (Back-End) Focus: Subscription and appropriate set up for web services that enable import of online school place applications, core student data, applications for benefits/entitlement etc. This includes appropriate configuration for integration with any necessary external systems such as the DfE's eligibility checking system. L) Case Management: A core system .1

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f75a210a-1a74-4de1-b3cc-2241cef7f7d5
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/23db171d-2800-4e0b-b0dd-8f3b958b289b
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48200000 - Networking, Internet and intranet software package

48300000 - Document creation, drawing, imaging, scheduling and productivity software package

48400000 - Business transaction and personal business software package

48600000 - Database and operating software package

48700000 - Software package utilities

48900000 - Miscellaneous software package and computer systems

Notice Value(s)

Tender Value
£1,300,000 £1M-£10M
Lots Value
Not specified
Awards Value
£700,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
31 Jan 20197 years ago
Submission Deadline
5 Sep 2018Expired
Future Notice Date
Not specified
Award Date
22 Oct 20187 years ago
Contract Period
11 Feb 2019 - 31 Mar 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON BOROUGH OF HACKNEY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HACKNEY
Postcode
E8 1GQ
Post Town
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
TLI London
Local Authority
Hackney
Electoral Ward
Hackney Central
Westminster Constituency
Hackney South and Shoreditch

Supplier Information

Number of Suppliers
1
Supplier Name

SERVELEC EDUCATION

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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